Attachment - Notice of Electronic Submission Only~42.pdf
PDF 123 KB Posted
- Attached to
- IQTC DATA DOC Effingham WO166373
- Solicitation number
- 21-448DOIT-TELEC-B-18231
- Issued by
- Edwards County, Illinois
About this file
This document is a notice from the State of Illinois Chief Procurement Office for General Services regarding the acceptance of only electronic submissions for competitive solicitations, including Invitations for Bid (IFBs) and Requests for Proposal (RFPs), through the BidBuy system. The notice informs bidders and offerors that manual submissions in paper format or on electronic media will not be accepted or considered. It also states that the requirement to submit electronic responses supersedes any conflicting instructions in the IFB or RFP. For RFPs, vendors must submit their technical proposal and other required documentation through the Primary Bid number and their pricing proposal through the Secondary Bid number to ensure pricing remains locked until after technical evaluations are completed.
The notice does not provide details about any specific state or local contract opportunity. It focuses solely on the State of Illinois' policy of only accepting electronic submissions through the BidBuy system for competitive solicitations.
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Other files
| File | Type | Posted |
|---|---|---|
| Bid Amendment_B_18231.docx | DOCX document | |
| RFQ_R_78576_WO166373 SSF DOC Effingham WO166373.docx | DOCX document |
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Text version
State of Illinois Chief Procurement Office for General Services Attachment – Notice of Electronic Submission Only V.20.1
Notice to Bidders and Offerors Regarding Acceptance of Only Electronic
Submissions
Pursuant to CPO Notice 2020.06, State agencies shall only accept electronic submissions for competitive solicitations (Invitation for Bid (IFB) and Request for Proposal (RFP)) through
BidBuy. Manual submissions in paper format or on electronic medium, for example USB drives or digital video discs (DVD), shall not be accepted nor considered.
When this notice is attached to the published solicitation, bidders and offerors are:
• notified and required to submit their response to the State’s solicitation through
BidBuy. Any information sent to the State outside of BidBuy, for example by US Mail, FedEx, UPS or hand delivery, will neither be accepted nor considered.
• notified that the requirement to submit electronic responses supersedes any conflicting instruction or information contained in the IFB or RFP. The IFB and RFP contain instructions when submitting bids or offers in paper format. These instructions do not apply and should not be considered as they may cause confusion.
• notified that submissions will only be considered if they are received through BidBuy and on or before the time and date indicated in the Bid Opening section within the solicitation. Any required attachments must be submitted via BidBuy.
NOTE: Requests for Proposals require vendors to submit documents through two separate
BidBuy Bid numbers.
Vendors must utilize the Primary Bid number to submit their technical proposal and other required documentation, for example Forms A or B. Vendors are NOT to submit their pricing document through the Primary Bid number.
Vendors must utilize the Secondary Bid number to submit their pricing proposal. This ensures that pricing remains “locked”, or unavailable to be seen, until after technical evaluations are completed.
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