Attachment J VISP.pdf
PDF 796 KB Posted
- Solicitation number
- 65-RFP093026KJM
- Issued by
- Orange County, Charlotte City, North Carolina
About this file
This file is an attachment to a Request for Proposals issued by The University of North Carolina at Chapel Hill for audiovisual and multimedia equipment, installation/integration, and support services. Attachment J provides instructions for vendors to submit invoices against purchase orders through the Vendor Invoice Submission Page (VISP), a web-based system accessible at https://vendor.itsapps.unc.edu/visp/vendor. The University intends to establish multi-year University Term Contracts (UTCs) with multiple vendors to supply these services on a convenience contracting basis.
The submission process requires vendors to enter PO, invoice, and contact information into VISP and validate the data against existing purchase orders before uploading supporting documentation. All submitted files must be in PDF format and not exceed 1.5 MB in size; vendors are advised to scan documents in black and white at 200-300 dpi to meet file size requirements. Invoices must include receipt numbers, line payment instructions, and any special instructions necessary for processing. Vendors should contact Procurement Services or call the help desk at 962-HELP for technical assistance. Upon completion of file attachments, vendors must click the Invoice Complete button to finalize their submission.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP093026KJM Attachment D - Pricing FINAL.xlsx | XLSX spreadsheet | |
| RFP093026KJM AV Equipment and Services UTC (Gen 2) FINAL.pdf |
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Text version
1. Navigate to https://vendor.itsapps.unc.edu/visp/vendor
2. Enter the PO, Invoice and Contact information.
Note: All fi elds are required.
3. Click the Validate button.
Note: When you click the Validate button, the system verifi es that there is a valid PO associated with the Vendor ID. It also checks that the invoice you are submitting hasn’t already been processed. If you receive an error, double-check the information you entered and click Validate again. If you continue to receive errors, contact Procurement Services or call the help desk at 962-HELP.
4. Click the Browse button.
5. Select the appropriate fi le, such as an invoice or supporting documentation.
Note: Each file must be 1.5 MB or less in size and must be in PDF format. To reduce the size, try scanning your documents in black and white instead of color. Scanning at a lower resolution, such as 200 or 300 dpi (dots per inch) will decrease file size as well.
6. Click OK.
7. Click the Upload button.
Note: All invoices submitted should include the receipt number and/or line payment instructions as well as any other special instructions that are needed.
8. When you are done attaching files, click the Invoice Complete button.
Using VISP (Vendor Invoice Submission Page)
Submitting an Invoice against a PO
ATTACHMENT J: VENDOR INVOICE SUBMISSION PAGE
File details come from the government source that posted it. Updated .