Attachment_J-Principal_Place_of_Business_Letter.docx
DOCX document 50 KB Posted
- Attached to
- Liquefied Petroleum (LP) Gas
- Solicitation number
- ITB-13635
- Issued by
- Florida
About this file
The document is an Attachment J Principal Place of Business Letter for the Florida Department of Management Services' Invitation to Bid (ITB) No. 25-15111510-ITB for Liquefied Petroleum (LP) Gas. The solicitation seeks to establish a statewide State Term Contract for LP gas purchase, delivery, and related tank services across Florida's 67 counties, with two delivery groups: Bobtail Delivery (Group A) for deliveries up to 4,500 gallons and Transport Delivery (Group B) for deliveries over 4,500 gallons. The bid is due on September 23, 2025, at 2:00 PM ET, with the contract term beginning upon execution and potential for three-year renewals.
The procurement requires vendors to provide pricing through a markup system based on the Hattiesburg Average propane price, with options for both customer-owned and vendor-owned tanks. Bidders must be licensed by the Florida Department of Agriculture and Consumer Services and comply with Gas Processors Association (GPA) 2140 standards. The evaluation will be based on the lowest responsive and responsible bidder for each county, with the potential to award up to three contracts per county if bids are within 20 percent of each other. The existing contract has an average annual agency spend of $6,012,981.85, though future purchasing volumes are not guaranteed. Vendors must be registered in the MyFloridaMarketPlace Vendor Information Portal and complete various compliance forms, with financial consequences for non-performance including penalties of $250 per day for late quarterly sales reports.
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Text version
Attachment J Principal Place of Business Letter
[Date]
[Contact Name] [Company Name] [Company Address] [City, State, Zip]
The Bidder shall indicate where its principal place of business is located and provide a completed Attachment X to the Department in response to the solicitation.
Principal place of business (please select only one)
☐ The Bidder has its principal place of business within Florida. Complete the following fields if this box is selected:
Printed Bidder (Vendor) Name: ___________________________
Authorized Representative Signature: ___________________________
Authorized Representative Printed Name: ________________________
Date: _____________________________
☐ The Bidder has its principal place of business outside of Florida
***THE BELOW SECTION APPLIES FOR A BIDDER WHOSE PRINCIPAL PLACE OF BUSINESS IS OUTSIDE OF FLORIDA (“Out-of-State”) ONLY***
****If the section below is not completed and the Bidder has selected that its company has a principal place of business outside of Florida, the Bidder will be deemed non-responsive.
If Bidder’s principal place of business is outside of the State of Florida, the following must be completed by an attorney licensed to practice law in the state in which the company’s principal place of business is located.
NOTICE: Section 287.084(2), Florida Statutes, provides that “a vendor whose principal place of business is outside this state must accompany any written bid, proposal, or reply documents with a written opinion of an attorney at law licensed to practice law in that foreign state, as to the preferences, if any or none, granted by the law of that state to its own business entities whose principal places of business are in that foreign state in the letting of any or all public contracts.”
LEGAL OPINION ABOUT STATE PREFERENCES
This section shall be completed by an Attorney at law licensed to practice in the state in which the company’s principal place of business is located if outside of Florida. The Bidder must provide the requisite details to the attorney completing this form.
I, [Insert Name], certify I am an attorney licensed to practice law in [Insert State], the state in which the above listed company (Bidder) has its principal place of business.
(Please Select One)
☐ The Bidder’s principal place of business is in the State of _________________ and it is my opinion that the laws of that state do not grant a preference to business entities whose principal places of business are in that state in the letting of any or all public contracts.
☐ The Bidder’s principal place of business is in the State of ______________ and it is my opinion that the laws of that state grant the following preference(s) to business entities whose principal places of business are in that state in the letting of any or all public contracts: [Please describe all applicable preference(s) only as it relates to preference(s) granted to business entities whose principal place of business is in the state listed herein]
[E.g., State of X offers 5% preference to business entities whose principal place of business is in state of X:]
Printed Bidder (Vendor) name: ______________________________
Authorized Bidder signature: ______________________
Authorized Representative Printed Name: ________________________
Date: ___________________
Printed Attorney name: _______________________________
Authorized signature of attorney: _____________________
Email address of attorney: ____________________________
Telephone number of attorney: ________________________
Date: _________________
Liquefied Petroleum (LP) Gas ITB No. 25-15111510-ITB Page 2 of 2 Attachment J – Principal Place of Business Letter Liquefied Petroleum (LP) Gas ITB No. 25-15111510-ITB Page 2 of 2 Attachment J – Principal Place of Business Letter
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