Attachment J.6 Area Documentation.docx
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- Solicitation number
- 693JJ920R000030
About this file
This document contains instructions for collecting traffic crash data from local jurisdictions for the Crash Investigation Sampling System Primary Sampling Units Operations contract. It outlines steps for determining where police reports are prepared in each jurisdiction, the names of officers in charge of traffic records, how to obtain blank police report forms, how reports are filed by number or date, definitions of motor vehicle crashes, what information police provide on vehicle occupants and injuries, how long until reports are filed after a crash, where crash reports are retained, maps of roads and locations of hospitals, and any policies on accessing medical records. The related federal contract opportunity is seeking contractors to support the Crash Investigation Sampling System by collecting traffic crash data from primary sampling units for the Department of Transportation National Highway Traffic Safety Administration.
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Text version
ATTACHMENT J.6
AREA DOCUMENTATION
1. Determine which jurisdictions in your PSU, prepare traffic crash reports (State, county, city, township, other, etc.).
2. For each jurisdiction, list the stations, substations, offices, etc., where reports are prepared.
3. Determine the name of the officer in charge of each station and the name of the officers in charge of traffic crash records and reports.
4. Determine if individual crash reports can be photocopied.
5. Obtain blank copy of police report form for each jurisdiction. How are these filed: by incident number, date, etc.? If by number, how are these numbers assigned?
6. Determine definition of motor vehicle crashes in your PSU (on highways, public land, driven vehicles)?
7. Determine if police normally indicate disposition of vehicle involved in crashes, the names of all vehicle occupants, the injury status of all occupants, who transported the injured, and where they were taken.
8. How long after the crash until report is filed (end of shift, 24 hours, etc.)?
9. Are police accident reports filed separately from other police reports?
10. For each jurisdiction, determine the period of time that PARs are retained at the local office(s).
11. Obtain all applicable city and county road maps.
12. Give name and location of all hospitals, emergency clinics, etc., where traffic crash victims are taken for medical treatment.
13. Any known legislation or blanket policy which either:
a. Provides shield for obtaining duly sanitized medical records
b. Prohibits access to such data
c. Sets down requirement of who and where by such records can be obtained
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