Attachment J.3 - EMMP Template.pdf

BUREAU/MISSION/PROJECT

EMMP TEMPLATE VERSION 3.1

ATTACHMENT J.3. ENVIRONMENTAL MITIGATION AND MONITORING PLAN

(EMMP)

PROJECT/ACTIVITY DATA

Project/Activity Name:

Geographic Location(s) (Country/Region):

Implementation Start/End Dates:

Contract/Award Number:

Implementing Partner(s):

Tracking ID:

Tracking ID/link of Related IEE:

Tracking ID/link of Other, Related Analyses:

ORGANIZATIONAL/ADMINISTRATIVE DATA

Implementing Operating Unit(s):

(e.g. Mission or Bureau or Office)

Lead BEO Bureau:

Prepared by:

Date Prepared:

Submitted by:

Date Submitted:

ENVIRONMENTAL COMPLIANCE REVIEW DATA

Analysis Type: EMMP/Climate Risk Assessment Additional Analyses/Reporting Required: EMMR

[Add others as appropriate]

PURPOSE

Environmental Mitigation and Monitoring Plans (EMMPs) are required for USAID-funded projects, as specified in ADS 204, when the 22 CFR 216 documentation governing the project (e.g. the Initial Environmental Examination (IEE)) specifies mitigation measures are needed. EMMPs are in important tool for translating applicable IEE conditions and mitigation measures into specific, implementable, and verifiable actions.

An EMMP is an action plan that clearly defines:

1. Mitigation measures. Actions that reduce or eliminate potential negative environmental impacts resulting directly or indirectly from a particular project or activity, including environmental limiting factors that constrain development.

2. Monitoring indicators.1 Criteria that demonstrate whether mitigation measures are suitable and implemented effectively.

3. Monitoring/reporting frequency. Timeframes for appropriately monitoring the effectiveness of each specific action.

4. Responsible parties. Appropriate, knowledgeable positions assigned to each specific action.

5. Field Monitoring/Issues. Field monitoring needs to be adequately addressed i.e. monitoring dates, observations, issues identified and resolution. This field is primarily for documentation during implementation.

Generally, EMMPs are developed by the IP (and updated at least annually) in conjunction with the Annual Work Plan. Some IEEs include a general EMMP, in such instances it is incumbent on the IP to tailor the general EMMP once activities are fully defined. Responsibility for ensuring IPs develop appropriate EMMPs and budget for their implementation rest with USAID CORs/AORs.

An EMMP is a living document. It should be reviewed against the IEE and updated/tailored as needed over the life of implementation, e.g. when new sites are identified or changes in scope are made through award modifications and IEE Amendments.

1 Note: Monitoring indicators differ from performance indicators, which are the measures that USAID uses to detect progress towards the results included in a Results Framework.

1. PROJECT SUMMARY

2. SITE SPECIFIC INFORMATION

Include map if available

3. REGULATORY FRAME WORK

A summary of applicable USAID, Zambian, WHO or other policies.

4. POTENTIAL ENVIRONMENTAL AND CLIMATE CHANGE IMPACTS AND

MITIGATION MEASURES – (narrative)

This section includes a summary of all potential environmental and social impacts of this activity on the environment and the potential impacts of climate change (e.g., extreme weather events such as flooding, droughts, high temperatures, etc.) that are likely to affect the smooth implementation of the activity.

Thereafter, define mitigation measures for each of the identified potential environmental and climate change impacts.

5. MONITORING AND REPORTING

Annually, the Implementing Partner will prepare an Environmental Mitigation and Monitoring Report (EMMR) to be submitted to the Activity Manager/AOR/COR and the USAID Environmental Compliance Database. This report will summarize the effectiveness of mitigation measures, issues encountered, resolutions, and lessons learned. As appropriate, attachments such as site photos, verification of local inspections, product warranties, etc. should be included.

6. BUDGET

2-3% of the total budget or as appropriate will be set aside for environmental compliance.

mailto:environmentalcomplinace@usaid.gov mailto:environmentalcomplinace@usaid.gov

7. EMMP TABLE

Project/Activity/Sub- Activity

Identified Environmental Impacts & Climate risks

Mitigation Measure(s)

Monitoring Indicator(s)

Monitoring and Reporting Frequency

Responsible Parties

Field Monitoring/Issues/Resolution Field monitoring needs to be adequately addressed i.e. monitoring dates, observations, issues identified and resolution

Activity 1:

Activity 2:

Activity 3:

Activity 4:

Activity 5:

Activity 6:

Add rows as needed

USAID APPROVAL OF EMMP

Approval:

[NAME], Activity Manager/A/COR [required] Date

Clearance:

[NAME], Mission Environmental Officer [as appropriate] Date

Clearance:

[NAME], Regional Environmental Advisor [as appropriate] Date

Concurrence:

[NAME], ________ Bureau Environmental Officer [as appropriate] Date

DISTRIBUTION: