Attachment J.1B_PWS for TO001.pdf

RFP No. 693JJ321R000002 Attachment J.1B

PWS for TO 0001

Office of Acquisition and Grants Management

TECHNICAL SUPPORT FOR THE

SAXTON TRANSPORTATION OPERATIONS LABORATORY

Performance Work Statement (PWS) For:

Task Order 0001

Management, Operations, and Communications (MOC) support for the Saxton Transportation Operations Laboratory (Saxton Lab)

1.0 Task Order Overview

This is a services task order to provide Management, Operations, and Communications (MOC) support for the Saxton Transportation Operations Laboratory (herein referred to as either the Saxton Lab or STOL). All task order service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government as defined in this Performance Work Statement (PWS). The Contractor shall perform to the standards in this task order and in accordance with the IDIQ contract terms and conditions.

1.1 Background

The Office of Operations Research and Development (HRDO) performs transportation operations research and development (R&D) for the Federal Highway Administration. On-site R&D is conducted at the Saxton Lab, established at Turner-Fairbank Highway Research Center (TFHRC). Off-site R&D is also performed by Contractors at a variety of test tracks and research facilities. HRDO conducts transportation operations R&D based upon a national perspective of the transportation needs of the US. The Saxton Lab is comprised of office space with workstations for on-site research, a vehicle preparation garage, a network of connected road, traffic signal, and mobile sensing devices throughout the TFHRC grounds, a fleet of research vehicles, and connected systems at a variety of off-site test facilities, such as the Federal Law Enforcement Training Center in Cheltenham, MD. Collectively, these facilities provide an integrated environment that supports essential research, data collection, processing, and analyses, and the monitoring and control of field and mobile devices.

Saxton Lab resources are available for use by partners, consultants, faculty, and students supporting FHWA research projects, and other onsite or external researchers, to improve the consistency, quality, efficiency, transparency, and availability of research results and government deliverables.

The Saxton Lab provides FHWA researchers, other onsite researchers, and external customers with reliable, comprehensive, and accessible resources so that high-quality research can be conducted in a robust and cost-effective manner with close monitoring by FHWA staff and project managers. Operating and maintaining the Lab and all its associated resources is of critical importance to HRDO.

It is important that the results of work performed by HRDO and the Saxton Lab, including research data, be made available as broadly as possible to inform the public and private sectors of results and solutions. This will allow for the adoption of these results to improve the safety and operational efficiency of the Nation’s highway system and improve the mobility of people and goods and equitable access to transportation.

There is a need for an overarching Management, Operations, and Communications task order to enable the Contractor to ensure appropriate oversight and planning for individual task orders under the Indefinite Delivery, Indefinite Quantity (ID/IQ) Contract, to oversee the operations and maintenance of the laboratory facilities and equipment, and to manage a Communications, Outreach, and Marketing program in support of the Saxton Lab activities.

1.2 Objectives

The objectives of this task order are to provide Management, Operations, and Communications (MOC) support for the Saxton Lab.

1.3 Scope

The Contractor shall support operations of the Saxton Lab and provide technical support in accordance with guidance from the COR and as specified in the tasks outlined in this PWS. The scope of the work to be performed under this Task Order includes the following:

1. Laboratory Program Management and Oversight – Provide managerial and administrative support to efficiently plan for, manage, and report on all Task Orders awarded under the base contract. Plan for and manage any technical support in accordance with guidance from the Contracting Officer’s Representative (COR) and as specified in individual Task Orders.

2. Laboratory Operational & Maintenance Support – Provide technical and managerial support to operate and maintain the Saxton Lab and associated equipment, assets, testbeds, and capabilities. Maintain an inventory of all laboratory equipment and resources and track their status. Provide for and support tours of the Saxton Lab. Plan for and support demonstrations of research efforts and results, both at TFHRC and off-site.

3. Communication, Outreach, and Marketing (CO&M) Management – Develop and maintain a CO&M plan. Design and deliver CO&M products that can be used by stakeholders and customers. These products will document the work conducted by and for HRDO, both on-site at the Saxton Lab, and off-site at other Contractor facilities. This objective includes updating the HRDO Communications and Outreach Strategic Plan, to include new innovated ideas to promote the work, and an implementation plan for communications and outreach. Design and maintain the various web pages that comprise the HRDO web presence.

NOTE TO OFFERORS: The government anticipates that the Program Manager, Laboratory Manager, and Communications Manager will be necessary to meet the requirements of this Task Order and, as such, are designated as Key Personnel. The Offeror, however, shall propose staffing and management approach deemed necessary to perform the work requirements of the PWS. Specifically, provide the title and a description of the duties of the proposed personnel who will perform under this task order. It is the Offeror’s responsibility to propose the staffing approach it deems most advantageous and competitive from a technical capability and pricing perspective.

1.4 Detailed Task Requirements

The Contractor shall schedule a kickoff meeting with the COR within two weeks of the task order award date. The Contractor Key Personnel shall attend the kick-off meeting. During the kickoff meeting, the Contractor shall discuss a project plan, which consists of project scope and task descriptions, deliverables, schedule (e.g. Gantt chart or equivalent timeline), management and staffing plan, and other relevant information. The Contractor shall submit the meeting minutes along with a draft project plan within one week after the kickoff meeting. The COR will review the materials from the meeting and provide comments to the Contractor. All comments shall be addressed in a revised project plan to be submitted one week after Contractor receives comments from COR.

NOTE: As part of the transition at the beginning of the contract, The Contractor may be required to make accommodations to other personnel who may need to use the Saxton Lab facilities, equipment, and materials. The Contractor is responsible for providing the Government with written documentation in regards to any impact on work, scope, schedule, and budget before the accommodation of additional personnel is initiated. The Government will attempt to provide at least two weeks’ notice to the Contractor, and the Government will provide oversight of the additional personnel while they are working in the Saxton Lab.

Task 1: Lab Management Support and Coordination (Base Year plus Four Option Years) (Firm Fixed Price)

The Contractor shall provide management and support services for managing the Saxton transportation laboratory. This applies to base year and up to four option years and will be Firm Fixed Price (FFP).

Task 1.1: Program Management

The Contractor shall provide the following general support services:

1. The Contractor shall provide onsite Program Management, to include at a minimum an onsite Program Manager (PM). The PM shall update the COR on the status of all projects ongoing in the Saxton Lab. The PM shall be responsible for ensuring cost, schedule and performance reporting for each project unless otherwise specified by the COR. Program progress metrics for the report on performance, schedule, and budget are recommended to allow the Government to monitor the Contractor’s effort.

2. The Contractor shall schedule monthly meetings with FHWA Contracting Officer (CO), COR, and key personnel necessary to discuss topics of immediate relevance to monitor progress. The progress meeting shall include an agenda with action points and meeting minutes from the previous meeting.

3. The Contractor shall maintain the project portfolio for all projects developed under the predecessor contract.

4. The Contractor shall coordinate with and provide technical support to FHWA researchers, FHWA Contractors, and others (such as visiting students and researchers) to enable their use of the Laboratory and its resources. The content of the support and coordination will be directed by the COR.

Task 1.2: Laboratory Management

The Contractor shall support the Saxton Lab with a Laboratory Manager (LM), who will be responsible to the Saxton Lab PM for the operations and maintenance of the laboratory.

The Contractor shall provide the following general support services:

1. The LM is responsible for overseeing all space occupied by the Saxton Laboratory at TFHRC, both indoor and outdoor, and for offsite assets (described below). The space currently occupied at TFHRC includes;

a. Saxton Transportation Operations Laboratory located in the Turner Building, room

TO136.

b. Saxton Smart Garage located in the Turner Building, room T0125 & TO127.

c. Saxton Communication Hub (C-Hub) located behind the Turner Building.

d. Onsite Outdoor Laboratory Space including but not limited to:

i. Saxton Weather Station.

ii. Connected road network and intersections.

e. Offsite assets located at, but not limited to:

i. Federal Roadway Testbed at the Federal Law Enforcement Training Center (FLETC), Cheltenham, MD.

ii. Aberdeen Test Center at Aberdeen Proving Grounds, MD.

iii. Other facilities and data collections sites, as needed during the course of this contract and as approved by the COR.

2. The Contractor shall maintain the asset management system developed under the predecessor ID/IQ Contract to keep track of all current assets and all new purchases under this contract.

3. The Laboratory Manager shall manage activities supported under Task 2.

Task 1.3: Communications Management

The Contractor shall support the Saxton Lab with a Communication Manager to maintain a Communications, Outreach, and Marketing (CO&M) program. The Communications Manager may be filled by a senior communications specialist or senior outreach specialist and be approved by the COR.

The Contractor shall provide the following general support services:

1. The Contractor shall provide an onsite Communications Manager (CM) who will manage communications and outreach activities in support the STOL.

2. The Contractor shall develop and maintain a strategic communications plan supporting HRDO, STOL and STOL task orders.

3. The Contractor shall maintain a 12-month look-ahead for outreach opportunities supporting STOL and STOL task orders.

4. The Contractor shall manage communication and outreach materials in support of STOL task orders. These materials include but not limited to;

a. Social media content

b. Website content

c. Factsheets and other outreach material

d. Presentations and Talking points

e. Branding, graphics and multimedia

f. Publication of reports

5. The Communications Manager shall manage activities supported under Task 3.

Task 2: Lab Operational Support (Five years) (Time and Material)

The Contractor shall provide Laboratory operational support services for the full duration of the ID/IQ contract and will be Time and Material (T&M).

NOTE TO OFFERORS: The Offeror shall propose the staffing approach and level of effort deemed necessary to perform the work requirements of Task 2. The Government estimates that the annual level of effort for Task 2 is between 6,300 and 7,700 staff hours. The estimate is inclusive of a mix of labor categories and job levels. At this time, the Government will not provide an estimated level of effort broken down by labor category and/or job level. These estimates are provided for information purposes and are not intended as a floor or ceiling amount of potential offers. It is the Offeror’s responsibility to propose the staffing mix and level of effort deemed most advantageous and competitive from a technical capability and pricing perspective.

Task 2.1 Laboratory, Testbed and Equipment Maintenance

The Contractor shall provide the following testbed and equipment maintenance services:

1. The Contractor shall procure materials and equipment to maintain normal Saxton Lab operations, including spare parts. All purchases over $5,000 must be approved by the

COR.

2. The Contractor shall maintain the Saxton Lab testbeds and the associated equipment to ensure normal operating conditions. The STOL elements include both field and lab devices, support vehicles, as well as the IT network.

3. The Contractor shall assist in disposing of old/obsolete equipment and materials by coordinating with the CO, COR, TFHRC Accountable Property Officer (APO), and the TFHRC facility staff.

4. The Contractor shall maintain full operation of the mobile research equipment, automated research vehicles and utility vehicles under the Saxton Laboratory.

a. The Contractor shall provide a gas card for re-fueling the vehicle fleet. Vehicles shall have no less than a quarter tank of gas at all times.

b. The Contractor shall provide a routine vehicle maintenance and cleaning schedule.

c. The Contractor shall maintain a research schedule for use of all vehicles in the fleet to address overlapping requests for the use of any vehicle.

d. The Contractor shall provide a mileage log and any requested vehicle data to

TFHRC APO.

e. The Contractor shall maintain the equipment installed on or within research vehicles and ensure operational condition and ensure spare parts are available when components malfunction and need to be replaced.

f. The Contractor shall collaborate with other Contractor(s), as necessary, for the vehicle and equipment upgrades and maintenance.

g. The Contractor shall provide E-ZPass transponders for vehicles when requested.

h. The Contractor shall provide an organized parking plan for all vehicles and equipment on site at TFHRC. All vehicles must be parked in designated locations when not in use. During adverse weather, the Contractor is responsible for moving equipment into the Smart Garage or a safe location, space permitting.

i. The Contractor shall provide wireless data cards for all vehicles and mobile equipment in the Saxton Laboratory. These cards shall have static IP addresses and shall be configured with secure connections back to the Saxton Lab through the TFHRC Internet 2 (I2) network.

j. The Contractor shall ensure only properly trained individuals are permitted to operate any equipment identified as requiring special training in the Lab Safety Plan and Job Hazard Analysis. This includes, but is not limited to, operating the bucket truck and aerial lift equipment, operating a fork lift, and driving research vehicles under test.

5. The Contractor shall coordinate with the COR regarding vehicle maintenance schedules so that the vehicles are available when needed for research, development, and demonstrations.

6. The Contractor shall support any facility upgrades or improvements to the STOL and all supporting research spaces and testbeds, as directed by the COR.

7. Equipment provided by the Government or acquired by the Contractor for the performance of work under this task order or any task order under the parent ID/IQ contract shall be maintained and accounted for in accordance with the provisions of FAR Part 45. The

Contractor shall work with the COR and the TFHRC (APO) to ensure that all accountable property acquired by the Contractor is recorded in the TFHRC database and bar-coded.

Definitions of accountable property can be obtained from the APO. At the conclusion of the parent ID/IQ contract, all equipment provided by the Government to the Contractor shall be returned to the Government in the same condition as when provided to the Contractor, less normal wear and tear.

Task 2.2 Network and Information Technology Support

The Contractor shall provide the following Network and IT management services:

1. The Contractor shall turn over any computers purchased under this contract that will be connected to the government network to the TFHRC helpdesk for configuration.

2. The Government shall provide all necessary software and hardware to Contractors for to complete their assigned tasks. The Contractor shall purchase, as needed any task order specific software outside the standard set of software packages preinstalled by the TFHRC helpdesk on the government computers and invoice the cost of the software(s) /license(s) to the appropriate task orders. The Contractor shall assist the COR in determining what specialty software(s)/license(s) will be supported under this task order to provide some base level functionality for the lab and its testbeds. The Contractor is encouraged to look into arrangements with software providers for a sliding scale so the number of licenses can quickly and easily be ramped up and down based on current task order needs.

3. The Contractor shall not connect any non-government issued computers to the government networks.

4. The Contractor shall coordinate with the TFHRC Help Desk to provide government issued computers for visiting Contractors who are under contract with STOL and need to access the government network.

5. The Contractor shall support and assist other Contractors that need to use the STOL network related resources, as directed by COR.

6. The Contractor shall support any IT purchase request for improvements to STOL and all supporting research spaces and testbeds, as directed by the COR.

NOTE: The Government will provide guest access to the internet for visitors of TFHRC on a day-to-day basis.

NOTE: No Administrator privileges are allowed on government computers and all computer related issues are to be coordinated with the TFHRC Help Desk team.

Task 2.3: Demonstration Support The Contractor shall provide onsite demonstration support for the following which include:

1. The Contractor shall provide support, coordination, and facilitation of any Laboratory demonstrations of research in support of tours and or presentations tailored to a specific audience.

2. The Contractor shall provide support, coordination, and facilitation of any Technology demonstrations of research at TFHRC (including offsite testbeds listed under Subtask 2.1.A) relating to operations research. This includes coordination of demonstrations from all active HRDO projects.

Task 2.4: Collaborative On-site Operations Research Support

The Contractor shall provide technical services in the Saxton Lab for operations and research activities to include the following:

1. The Contractor shall operate the Saxton Lab to support FHWA research, studies, and other activities as directed by the COR.

2. The Contractor shall conduct general Saxton Lab operations and research activities as directed by the COR such as:

a. Data set development, data collection, data documentation, and data analysis and presentation/visualization.

b. Traffic Simulation analysis, including sophisticated hardware-in-the-loop, script development, and interface with Application Programming Interface (API), as needed.

c. Scientific research using Saxton Lab tools.

d. Development of research reports, white papers, research papers.

e. Development of web materials.

f. Test and evaluation technologies using Saxton Lab tools.

g. Accessible transportation technologies research.

3. The Contractor shall collaborate with other Contractors and visiting researchers as directed by the COR to support the Operations R&D’s mission using the Saxton Lab resources.

Task 3: Communication and Outreach Support (Five years) (Time and Material)

The Contractor shall provide support for communications and outreach services for the full duration of the ID/IQ contract and will be Time and Material (T&M).

NOTE TO OFFERORS: The Offeror shall propose the staffing approach and level of effort deemed necessary to perform the work requirements of Task 3. The Government estimates that the annual level of effort for Task 3 is between 4,000 and 4,800 staff hours. The estimate is inclusive of a mix of labor categories and job levels. At this time, the Government will not provide an estimated level of effort broken down by labor category and/or job level. These estimates are provided for information purposes and are not intended as a floor or ceiling amount of potential offers. It is the Offeror’s responsibility to propose the staffing mix and level of effort deemed most advantageous and competitive from a technical capability and pricing perspective.

Task 3.1: Communication Planning

The Contractor shall conduct communication planning to include, but not limited to, the following;

1. Develop and maintain a 12-month look-ahead for outreach opportunities supporting STOL and STOL task orders.

2. Coordinate all outreach activities with FHWA public affairs, FHWA social media team, and TFHRC communications.

3. Plan for social media opportunities for STOL task orders.

4. Develop concepts to support promotion of products developed under STOL task orders.

Task 3.2 Marketing and Content Development

The Contractor shall develop marketing, communications and outreach materials include and not limited to the following:

1. Reoccurring marketing and communication reports (e.g. Weekly Report at TFHRC, TFHRC Director’s R&T Now, etc.).

2. Briefings, videos for briefings, and products for internal or external media dissemination.

The Contractor shall coordinate with TFHRC Marketing and Communication Specialist and the COR prior to any external media contact.

3. Develop and provide monthly updates to web content related to the STOL and STOL task orders.

4. Develop and maintain a repository of all STOL developed presentations and outreach materials that is accessible to all TFHRC staff. This repository shall identify which materials have been reviewed and approved by FHWA public affairs for public distribution.

5. Provide graphic design support for any visual solutions that meet FHWA requirements, as requested by COR.

6. Develop presentations, at a variety of technical levels, for different audiences, as requested by the COR.

7. Provide monthly social media content for STOL task orders.

Task 3.3: Outreach and Engagement

The Contractor shall conduct outreach and engagement activities include and not limited to the following:

1. Attend conferences and workshops, as directed by COR.

2. Support the management and operations of workshops, including taking notes and giving presentations, as directed by COR.

3. Provide booth design consultation, and staff and supply display booths at conferences, as directed by COR.

4. Support opportunities to promote STEM activities.

5. Engage stakeholders and transfer research knowledge and results to the industry.

6. Support STOL tours, including development of content for specific audiences, which range from school children to senior national and international government officials.

2.0 Period of Performance

The period of performance for Task 1 shall be for one (1) base year of 12 months and four 12-month option years. The period of performance for Task 2 and Task 3 shall be 60 months.

3.0 General

3.1 Hours of Operation

Operation on the Government facility shall be in accordance with the ID/IQ Contract.

3.2 Place of Performance

The work under this task order shall be performed at the Turner-Fairbank Highway Research Center, Contractor/subcontractor facilities, and at offsite test facilities, as appropriate.

3.3 Physical Security

The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

3.4 Special Qualifications

Not applicable

3.5 Task Order Periodic Progress Meetings

The Contractor agrees to attend progress meetings requested by the contracting activity for task order administration. The CO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the CO will apprise the Contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

As a reminder, in accordance with Section C.6 of the ID/IQ, the Contractor must submit a monthly progress report.

3.6 Identification of Contractor Employees

All task order personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. See the ID/IQ contract for additional requirements for on-site Contractor staff.

3.7 Contractor Travel

The Contractor may be required to travel throughout CONUS during the performance of this task order. The Contractor may be required to attend key meetings in Washington DC at US DOT Headquarters in person. The Contractor may also be required to travel off-site to attend professional conferences or meetings upon request. The Government estimates a total cost of $250,000 for travel over a five-year period in support of Laboratory Management, Operations, and Communications.

All travel requires Government approval/authorization and notification to the COR.

3.8 Other Direct Costs

ODCs are anticipated under this task order. The Government estimates a total cost of $1,000,000 for ODC, which includes equipment and materials, over a five-year period. All purchases over $5,000 require Government approval/authorization and notification to the COR.

3.9 Organizational Conflict of Interest

In accordance with the ID/IQ Contract. The task order key personnel (PM, Lab Manager, Communications Manager) must sign a Non-Disclosure Agreement form. The signed NDA must be provided to the CO and COR within two weeks of the task order award. As deemed necessary by the CO and/or COR, other staff performing under this task order may be required to sign an NDA form. If applicable, the COR will discuss this requirement with the Contractor.

3.10 Phase In /Phase Out Period

See base ID/IQ Section C.9, Phase In /Phase Out Period (Transition).

3.11 Data Rights

Data Rights shall be executed in accordance with the relevant clauses and provisions in the base ID/IQ Contract.

4.0 Government Furnished Equipment and Services

4.1 Services

In accordance with the ID/IQ Contract.

4.2 Facilities

In accordance with the ID/IQ Contract.

4.3 Materials

In accordance with the ID/IQ Contract.

4.4 Government Furnished Equipment

See Attachment J.2 Property List.

5.0 Applicable Publications (Current Editions)

The Contractor must abide by the following regulations, publications, manuals, and local policies and procedures as outlined in the ID/IQ Contract.

5.1 Applicable Clauses

52.217-8 Option to Extend Services

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed six months.

The Contracting Officer may exercise the option by written notice to the Contractor within the task order period.

NOTE: The labor rates that are in effect at the time of the extension shall be applied to all labor costs during the extension period.

52.217-9 Option to Extend the Term of the Contract

(a) The Government may extend the term of this contract by written notice to the Contractor any time prior to contract expiration, provided that the Government gives the Contractor a preliminary written notice of its intent to extend any time before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months.

52.232-22, Limitation on Funds

(a) Of the total contract price in, only the funding stated in the amount column associated with each contract line item on the contract award document or subsequent modifications is now available for payment and obligated under this contract. It is anticipated that from time to time, additional funds will be obligated under the contract until the total price of the contract is obligated.

(b) The Government is not obligated to pay or reimburse the Contractor more than the amount obligated to the contract. The Contractor agrees to perform the contract up to the point at which the total amount paid and payable by the Government (including amounts payable for subcontracts) approximates but does not exceed the total amount obligated.

(c) (1) If the Contractor considers the funds obligated under this contract to be insufficient to cover the work to be performed, the Contractor shall notify the Contracting Officer in writing and indicate the date on which it expects expended funds to approximate 75 percent of the total amount obligated. The notice shall state the estimated amount of additional funds required to continue performance.

(2) If, after notification is provided pursuant to paragraph (c)(1) of this clause, additional funds are not obligated, the Contractor shall not be obligated to continue performance under this contract (including actions under the termination clause of this contract) beyond the funds obligated for contract performance.

(d) When additional funds are obligated for continued performance of this contract, the contract shall be modified to increase the funds and to indicate the period of performance for which those funds are applicable.

1252.237-73 Key Personnel (APR 2005)

(a) The personnel as specified below are considered essential to the work being performed under this contract and may, with the consent of the contracting parties, be changed from time to time during the course of the contract by adding or deleting personnel, as appropriate.

(b) Before removing, replacing, or diverting any of the specified individuals, the Contractor shall notify the contracting officer, in writing, before the change becomes effective. The Contractor shall submit information to support the proposed action to enable the contracting officer to evaluate the potential impact of the change on the contract. The Contractor shall not remove or replace personnel under this contract until the Contracting Officer approves the change.

The Key Personnel under this Contract are:

Key Personnel Position

To be filled in at award Program Manager

To be filled in at award Laboratory Manager

To be filled in at award Communications Manager

NOTE TO OFFERORS: The government deems that the Program Manager, Laboratory Manager, and Communications Manager will be key personnel. The Contractor, however, may designate additional staff as key personnel if deemed necessary to meet requirements of Task Order 0001. It is the Offeror’s responsibility to propose the staffing approach it deems most advantageous and competitive from a technical capability and pricing perspective.

6.0 Attachment/Technical Exhibit List

6.1 Attachment 1

Deliverables Schedule

6.2 Attachment 2

Performance Requirement Summary

6.3 Attachment 3

Contractor Non-Disclosure Agreement

DELIVERABLES SCHEDULE

Task Milestone or Deliverable Due Date # of Copies

Medium/ Format

Submit To

1 General Support and Coordination (Duration 12 Months base, plus four 12 M th ti )

Project kickoff meeting Two weeks after award

Submit meeting minutes along with a project plan (Draft)

One week after kickoff 1 PDF COR

Submit project plan (Final) One week after receipt of COR comments

1 PDF COR

Monthly status meetings Monthly

Agenda with action points and meeting minutes from previous call

Within two days prior to scheduled monthly status meeting

1 PDF COR

Monthly progress reports In accordance with the IDIQ contract 1 PDF COR

Maintain the Saxton Laboratory Safety Plan including up to date staff safety training records and Job Hazard Analysis (JHA) reviews

As requested by COR. JHA should be reviewed whenever new equipment is acquired or a new work process is established.

Network or Cloud based

COR

2 Laboratory Support (Duration 60 months)

Maintain Asset Management System and provide monthly updates of equipment added or removed

Monthly Network or Cloud based

COR

Maintain a list of Demonstrations and Lab tours

As requests come in Network or Cloud based

COR

Maintain a list of activities requested & completed under Task 2.4

As requests come in Network or Cloud based

3 Communication and Outreach Support (Duration 60 months)

Develop and maintain a 12-month look-ahead for outreach opportunities

One month after award and each year subsequently

Network or Cloud based

COR

Provide monthly updates of communication products under Task 3.1 & 3.2

Monthly Network or Cloud based

As applicable, final deliverables must be compliant with Section 508 of the Rehabilitation Act for posting on the FHWA and other websites, and may include one or more of the following formats:

HTML, PDF, Microsoft Word/PowerPoint/Excel, video, database, website, application, or other type of format.

TECHNICAL EXHIBIT 2

PERFORMANCE REQUIREMENTS SUMMARY

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required) Performance Standard

Performance Threshold (This is the maximum error rate.)

Method of Surveillance

PRS # 1

The Contractor shall provide Briefing Materials at a kickoff meeting

The Contractor provided Briefing Materials at a project kickoff meeting.

100% COR Review

PRS # 2

The Contractor shall provide Monthly Progress Reports

The Contractor provided Monthly Progress Reports on time that address all required information as defined in the task.

90% COR Review

PRS # 3

The Contractor shall provide Monthly Invoices

The Contractor provided accurate Monthly Invoices in the proper format that address all required information with all supporting receipts and proper Labor Categories and Rates for Time and Materials task orders

90% COR Review

PRS # 4

The Contractor shall provide Lab Staff safety training records

The Contractor provided accurate Laboratory Safety training records on time that address all required information as defined in the Laboratory Safety Plan

100% COR Review

PRS # 5

The Contractor shall attend meetings and conferences in addition to or in place of HRDO staff

The Contractors provided notes/debriefing material.

90% COR Review

PRS # 6

The Contractor shall provide Assessment Management Reports

The Contractor provided Assessment Management Reports on time, containing the required information.

90% COR Review

PRS # 7

The Contractor shall provide a list of Demonstrations and Lab tours

The Contractor provided list of Demonstrations and Lab tours on time that address all required information as defined in the task.

90% COR Review

Performance Objective (The Service required) Performance Standard

Performance Threshold (This is the maximum error rate.)

Method of Surveillance

PRS # 8

The Contractor shall provide a 12-month look-ahead for outreach opportunities

The Contractor provided a 12-month look-ahead for outreach opportunities on time, containing the required information.

90% COR Review

PRS # 9

The Contractor shall provide updates to Lab and HRDO websites

The Contractor provided updates to Lab and HRDO websites on time, containing the required information.

90% COR Review

PRS # 10

The Contractor shall provide Briefing Materials at a closeout meeting

The Contractor provided Briefing Materials at a project closeout meeting.

90% COR Review

6.3 Attachment 3

Contractor Non-Disclosure Agreement

The Contractor shall ensure that the Non-Disclosure Statement is signed by the Key Personnel assigned to this task order. As deemed necessary by the COR and in coordination with the Contractor, other staff assigned to perform under this task order, including Subcontractors and Consultants, must sign the NDA. The Contractor must ensure that all applicable staff understand and adhere to the terms of the Non-Disclosure Statement.

NON-DISCLOSURE AGREEMENT – CONTRACTOR PERSONNEL

I, the undersigned, certify that I will not discuss or reveal any information concerning the following to anyone who is not a Federal Highway Administration ( FHWA) employee with a need to know, or an approved FHWA contractor employee* involved in the following:

Any technical and / or program information concerning current and future work, work statements, plans, reports; any procurement sensitive information, including contractor proposals, and proprietary information of other Contractors under any FHWA contracts and agreements; information on Government programs and initiatives, including all confidential and proprietary data and information of the Federal Government, and specifically, any work related to this contract, [contract/task order number to be filled in at the time of award], and more specifically, as related to work being performed under this contract for the Office of Safety and / or its customers.

I certify that such information and data will not be shared, copied, discussed, or shown to anyone who is not a FHWA employee or an approved FHWA contractor employee* and will be used exclusively and internally for the FHWA.

I certify that no one other than a FHWA employee with a need to know will receive access to the information and data described above unless they have signed this Non-Disclosure Agreement and submitted the signed agreement to the FHWA Contracting Officer with cognizance over FHWA Contract number [contract/task order number to be filled in at the time of award].

In addition, I fully realize that any breach by me of my obligation to safeguard and not to disclose to unauthorized persons any information made available to me concerning the above items may result in appropriate disciplinary action, provided for by law or regulation, being taken against me by duly constituted authority.

Any questions regarding this document shall be immediately addressed to the FHWA Contracting Officer.

Print Name: _____________________________________________ Print Company Name: _____________________________________ Working Under FHWA Contract No.__________________________ Signature: _______________________________________________ Date: ___________________________________________________

* Denotes contractor employee(s) previously approved to participate on related HRDO/STOL work, programs and initiatives by the FHWA Contracting Officer.

Note: These provisions are consistent with and do not supersede, conflict with, or otherwise alter the employee obligations, rights, or liabilities created by existing statute or Executive order relating to (1) classified information, (2) communications to Congress, (3) the reporting to an Inspector General of a violation of any law, rule, or regulation, or mismanagement, a gross waste of funds, an abuse of authority, or a substantial and specific danger to public health or safety, or (4) any other whistleblower protection. The definitions, requirements, obligations, rights, sanctions, and liabilities created by controlling Executive orders and statutory provisions are incorporated into this agreement and are controlling.

Performance Standard