Attachment J.1 SOW Limestone, FL (SAR) Fence and Shelter.pdf

STATEMENT OF WORK

For

COTHEN Limestone, FL (SAR) Fence Repair

1.0 Scope of Work

The contractor shall provide labor, travel, permits/application fees, mobilization costs and tools for technicians to travel to Limestone, FL (27.3519, -81.8744) to replace an existing fence system installed around an existing tower and guy anchors. The removed fence and all other construction-generated debris shall be the responsibility of the contractor for disposal. The replacement fence shall be made of wooden material pressure treated and coated. All wooden material shall be coated with colorless sealer or waterproofing. Fence installation shall be provided around tower structure, shelter and all guy anchors. Final constructed fence shall stand four feet tall along the perimeter dimensions specified below with post set in concrete foundations.

Tower Structure Dimensions are 10 feet long by 10 feet wide. Fencing shall be centered on the tower structure with equally spaced separation between the fence and tower structure on all sides.

Guy Anchor Dimensions are 16 feet long and 6 feet wide. Fencing shall not be centered on the guy anchor. The perimeter shall be established with the long dimension parallel to the guy wire and wide dimension transverse to the guy wire. Guy anchor shall be equally spaced along the wide dimension between guy anchor and fencing. Guy anchor shall be spaced 3 feet from end of fencing in long dimension. Guy Anchor Dimensions may need to be field adjusted to provide a minimum of 18 inches of separation between the top rail and guy wire. Changes in rail height may be permissible but must be approved in advance.

The fence construction shall be composed of post centered on 6 feet to 8 feet distances and three rails. Top rail shall be 2 inches below the top of the posts; bottom rail shall be 8 inches above ground level and mid rail shall be equally spaced between top rail and bottom rail. Posts for all fencing shall be made of 4 in. x 4 in. wooden posts.

Completion of the work shall include other items as noted in this Statement of Work (SOW) and Section 1.1 for more details. All work items denoted in Section 3.0 may require additional effort for items not specifically detailed and/or described in the SOW and information such materials shall be required to meet standard industry requirements and specifications for acceptance and installation. Installation detail to be in conformance with the specifications and applicable industry standards. All materials and craftsmanship shall be in conformance with the identified specification.

1.1 Objectives

This SOW shall achieve the following specific objectives:

Remove existing fencing for shelter, tower structures and guy anchors.

Install new wooden fence to replace existing fence o Shelter fence 25 ft. L x 20 ft. W (with 5’7.5” gate) o Guy fence (x10) 16 ft. L x 6 ft. W o Tower fence (x2) 10 ft. L x 10 ft. W o Feed point pole 10 ft. L x 6 ft. W o Feed point guys (x3) 8 ft. L x 8 ft. W o Shelter fence o All fences consist of pressure treated lumber 4x4 posts (4 ft. above grade finished height) with 3- 2x6 horizontal rails

Haul of all debris

1.2 References

All applicable documents referenced in this SOW are listed below.

1) Applicable Standard Industry Quality and Safety Requirements

2.0 Requirements

Contractor shall:

Provide all necessary labor (or sub-contract labor) of appropriate skill to accomplish all tasks with this SOW

Submit Construction Red Lines as Described in Section 3.0

Travel as necessary to accomplish all tasks in the SOW.

Provide specialized services to accomplish all tasks specified in the SOW.

Provide procurement services as required for materials and equipment.

Must submit and clear a law enforcement clearance through the local CBP sector office for all personnel including sub-contractor personnel

Complete all tasks as required in Section 3.0

Provide deliverables as required in Section 3.1

Schedule and coordinate as required by Section 4.0

Provide progress/compliance as required in section 4.0.

3.0 Tasks

The tasks to be performed under this SOW are described below in several categories. Where conflicts arise this document shall supersede.

1) Phase I: Security Clearance

a) All contractor personnel shall submit personal information to the Government for the purposes of submitting to security clearance check. Security clearance check will be performed by DHS-CBP. All personal and private information (PPI) shall be submitted on Attachment A and submitted directly to DHS- CBP. Point of contact for receipt of PPI will be provided upon submission of project schedule after award.

Security clearance must be completed 3 weeks prior to construction start date.

2) Phase II: Construction Planning

a) Contractor shall provide a start date for removal and replacement of existing fence.

3) Phase II: Construction/Installation

a. Contractor shall remove existing fence and install new fence.

4) Phase III: Project Close Out

a) Contractor shall provide a short 1 or 2 page report signifying the completion of the work with before and after photos.

3.1 End Results/Deliverables

The deliverables to be completed and submitted under this SOW are remove and replaced fence and to provide final report with before and after photos.

3.2 List of Deliverables by Task

The deliverables to be completed and submitted for each task under this SOW are described below. Acceptance of the work will be based on conformance with construction drawings and other government furnished information provided by

FAALC/AML-4000.

1) Security Clearance

a) Site Access Forms

2) Construction Planning

a) Construction Schedule or Construction Start Date

3) Construction/Installation

a) Existing fenced removed and replaced as required.

b) Contractor shall notify FAA COR, landowner and Technical Service Center (TSC) prior to the start of the project. (Numbers will be provided at the pre-work meeting)

4) Project Close Out Package

a) Final inspection and acceptance will be conducted by the final report with before and after photos provided by the contractor

4.0 Schedules/Milestones

Project scheduling and milestones for the site are not required but should a schedule be provided it should include no less than the following milestones:

Security Clearance, Prework Meeting, Mobilization, Installation

Final Inspection and Acceptance, Demobilization

5.0 Other Considerations

All personnel shall be required to submit and clear a law enforcement clearance through the local CBP sector office.

6.0 Progress/Compliance

The following shall be coordinated with FAALC-AML-4000 in order to monitor progress and ensure compliance (identify action):

Prework Meeting

Installation dates/schedule

Final Inspection and Acceptance

Submission Documents in Sections 3.1 & 4.0

7.0 Period of performance

The period of performance is 60 days after notice to proceed.

8.0 Place of performance

The place of performance is 3710 Jim Williams Road Limestone, FL (27.3519, -81.8744).

Appendix A:

Date:

MEMORANDUM FOR: Office of Internal Affairs

Security Management Division

FROM (CBP federal employee): Name

Office

Room, Phone Number

SUBJECT: Contract Worker Pre-Clearance Request

Floor and room location where visit will take place Floor Room #

Name of visitor escort (must be DHS/CBP employee) Name

Telephone number of visitor escort Office Mobile

Date(s) and Time of visit

From Date

Time

To Date

Time

Contractor Name & Home Address U.S.

(Last name, first name, middle name) DOB POB Citizen (List in alphabetical order by last name) SSN (MM-DD-YYYY) (City, State) (Y / N)

SUBMISSION: The Office of Internal Affairs requires a mandatory submission of 72 hours prior to arrival of visitor(s) in order for any visitor to be considered for approval. Email request to SMDSECURITYSERVICESBRANCH@dhs.gov or fax to Internal Affairs, ATTN:

Security Management Division at 202-344-1075.

NOTICE: All visitors must present a U.S. Government issued Photo Identification Card.

All visitors must check in at the 14TH Street Security Desk upon arrival and check out at the desk upon departure. Visitor escorts are responsible for constant escort of headquarters visitors. The designated escort must accompany visitors at all times, to include returning visitors back to the front desk upon departure. Any visitors found in U.S. Customs and Border Protection space without an escort will be immediately reported to security.

PRIVACY ACT NOTICE: This information is provided to PL 93-579 (Privacy Act of 1974). The purpose of this document is provide information necessary for a minimum security check prior to limited authorized access to U.S. Customs and Border Protection facility.

Failure to provide this information may result in denial of access.

U. S. Customs and Border Protection Headquarters

Contract Worker Pre-Clearance Request

Revised 10/30/2020

Appendix B:

STATEMENT OF WORK

For

Limestone, FL Shelter Replacement

1.0 Scope of Work

The contractor will provide labor, travel, permits/application fees, mobilization costs and tools for technicians to travel to the Limestone, FL site to replace an existing shelter and rework the existing tower site to facilitate the installation of a new shelter. Installation of a new shelter will require installation of a foundation for a new 12’ x 16’ DuPont pre-fab shelter with a 24” riser in the current or new adjacent location at the tower site. Connection of existing communication lines, relocation of existing communication technology, removal of the existing framed structure and foundation, and installation of R56 grounding system (exterior only). Procurement of the new shelter is not required, as the new shelter will be provided as government furnished material. A conceptual foundation design will be provided with the shelter that must be verified by a professional engineer licensed in the state of Florida. The contractor will provide all other materials and work efforts. This is to include grounding materials, equipment racks and other materials as identified or determined necessary to facilitate this SOW. However transport and off-loading of the shelter from fabricator in Louisiana to the site will be taken care of by the government and DuPont. Location of shelter will be determined after fabrication is completed. Please see sections 3.0 and 4.0 for more details. All work items denoted in Section 3.0 may require additional effort to complete work items as described. All work shall be completed by a licensed contractor in the state of Florida and completed in accordance with local, state, federal and industry standard requirements.

1.1 Objectives

This SOW shall achieve the following specific objectives:

Complete professional verification and signing/sealing of foundation design.

Installation of shelter foundation

Installation of new shelter with 24” riser

Relocation of all power, data, and transmission cables and associated conduit, as required.

Installation of Motorola R-56 standard grounding around perimeter of new shelter location to bond shelter.

Relocation of equipment from existing shelter to new shelter

Complete removal of existing framed structure shelter and existing foundation

Complete additional site improvements listed in Section 3.0

Disposal of existing shelter and foundation

Site cleanup to restore site back to original condition

Provide construction redlines of all government furnished information

Submit the project completion report.

1.2 References

All applicable documents referenced in this SOW are listed below.

1) ACI 318

2) AISC

3) TIA/EIA-222-G

4) International Building Code

5) OE/AAA

6) As-Built Drawing

7) Applicable Federal, State, and Local Requirements.

8) SSPC standards

9) Motorola R56

10) Applicable Standard Industry Quality and Safety Requirements

1) Requirements

Contractor will:

Provide all necessary labor (or sub-contract labor) of appropriate skill to accomplish all tasks with this SOW

Submit Project Completion Report as Described in Section 3.0

Travel as necessary to accomplish all tasks in the SOW.

Provide specialized services to accomplish all tasks specified in the SOW.

Provide procurement services as required for materials and equipment.

Must submit and clear a law enforcement clearance through the local CBP sector office for all personnel including sub-contractor personnel that will be on site during any time during construction activities. Clearance to be completed 3 weeks prior to mobilization.

Complete all tasks as required in Section 3.0

Provide deliverables as required in Section 3.1

Schedule and coordinate as required by Section 4.0

Provide progress/compliance as required in section 4.0

Provide construction site access to government construction monitors for the purpose of monitoring progress and quality. The contractor will retain the right to limit access to the immediate construction area during high safety risk activities, such as crane operations. The contractor will provide an observation area for monitors during high safety risk activities.

Limit communications equipment unavailability by completing installation of new shelter without disrupting existing shelter operations.

3.0 Tasks

The tasks to be performed under this SOW are described below in several categories:

1) Phase I: Security Clearance & Preconstruction

a) Contractor will provide a Site Access Form within 7 Calendar Days of Award. Site Access form will provide necessary information for all personnel anticipated to be onsite for a security clearance to be performed by DHS-CBP. This information will be provided for all workers, contractor or sub-contractor that will be on-site for any portion of construction activities. All information listed on the form in Appendix A must be completed and not abbreviated. Since the form contains Personal-Private Information the form must password protected. The password and form will be sent directly to DHS-CBP. Once the form is filled out the form must be sent directly to CBP POC which will be provided by the FAA. Security clearance will take approximately 3 weeks to complete and the schedule to start construction should accommodate this time frame until further notice. Only DHS-CBP may waive the right to an accelerated review period or special escorting arrangements through Border Patrol, FAA or others as identified by

DHS-CBP.

b) Contractor will provide a project schedule within 7 Calendar Days of Award. Schedule will identify major components of work and the schedule will be used as an inventory of items to be pictured in the completion report. Construction start date requires approval by DHS-CBP and FAA to allow site access and coordination. The current tower site is leased from other private and public entities. Obtaining site access approval may delay work start.

2) Phase II: Site Access

a) Access to and from site will be along the route identified in the existing site layout sheet. Site access will require an escort by FAA and/or DHS-CBP as defined by DHS-CBP. A portion of the access road is in a sandy agricultural field. This condition may require the use of a secondary delivery vehicle capable of traversing the road. If a secondary vehicle is required, the transfer location and other planning/execution efforts will be the responsibility of the contractor.

3) Phase III: Site Preparation

a) The limits of site preparation will be constrained to the minimal amount of space needed to allow construction access and staging for facilities, equipment, labor and materials to be stored onsite during the construction of the SOW. This is anticipated to be minor amounts of aggregate surfacing to facilitate delivery of proposed shelter and leveling to allow installation of shelter foundation. All mechanical and foundation material will be made of 3000-psi concrete. Reinforcement to be equivalent of #4 Bars on 12 inches center to center both direction placed three inches from bottom of concrete pad. All other activities will require approval prior to execution. All site conditions must be returned to a natural condition or in close conformance. Various stages of the project will require different amounts of space but at no time will material storage, crane operations, labor, equipment operations, temporary equipment relocation or other incidents impede site operations or other ongoing projects. Appendix B provides existing and proposed site layout to assist in staging operations. No other site activities by other site stakeholders are anticipated but cannot be ruled out.

b) Overhead obstructions such as tower guy wires are present all across the site and may not be removed.

c) Geotechnical data may be required for foundation installation in new location is the responsibility of the contractor to acquire. In lieu of site specific geotechnical information presumptive soil conditions from TIA- 222-H or IBC may be used to generate foundation design or perform verification of foundation design.

Foundation design must be signed and sealed by a licensed professional engineer in the state of Florida.

4) Phase III: New Shelter Installation

a) New shelter will be located in the same or adjacent area as the existing shelter. Proposed Site Layout attachment identifies the new shelter location.

b) New shelter installation will require foundations, exterior grounding system, and all power, data, signal and transmission connections.

c) Installation of ancillary site features must be recorded on proposed site layout as redlines to the construction drawing.

5) Phase IV: Equipment Relocation

a) All effort will be made to reduce system unavailability for equipment relocation.

b) Schedule of system downtime will be arranged and approved with DHS-CBP and FAA. Downtime will not occur without prior approval.

c) Equipment will be deactivated, removed, transported, installed, activated, tested and returned to service by the contractor. Contractor will identify any equipment maintenance/operational issues or anticipated failures with DHS-CBP and FAA prior to relocation so appropriate steps can be taken to reduce downtime due to equipment failure.

6) Phase V: Existing Shelter Removal/Disposal

a) Contractor will remove and dispose of existing shelter, foundation, and grounding.

b) Existing shelter site will be returned to natural condition of surrounding area.

7) Phase VI: Project Completion Report

a) Contractor will author a summary document of the effort provided during the completion of the work. The document will provide a list of items installed, list of materials used for each installation, pre installation pictures of major components, post installation pictures of major components, field observations made (if additional work was identified), disposal tickets and redlines of government furnished information to produce construction as-built documentation.

3.1 End Results/Deliverables

The deliverables to be completed and submitted under this SOW are an existing shelter removal, new shelter installation & project completion report.

3.2 List of Deliverables by Task

The deliverables to be completed and submitted for each task under this SOW are described below. Acceptance of the work will be based on conformance with construction drawings and other government furnished information provided by

FAALC/AML-4000.

1) Security

a. Complete and Submit Site Access Form

b. Complete and Submit Project Schedule reference Schedule Section for major components to be captured.

2) Shelter Replacement

a) Conduct Kick-Off Meeting with CBP and Federal Aviation Administration (FAA) prior to construction mobilization.

b) Mobilize for construction.

c) Installation of shelter foundation.

d) Arrange crane service for new shelter installation. Provide DHS-CBP and FAA advance notice of 48 hours before crane activities.

e) Arrange delivery of new shelter from manufacturer or FAALC.

f) Installation of new shelter on foundation

g) Installation of power pole and meter base near current meter base location.

h) Installation of equipment racks, cable trays, electrical plugs, health and safety equipment IAW shelter drawings provided by the government.

i) Grounding and bonding of all installed items using Motorola R-56 standard for exterior of the shelter.

Grounding and bonding of all interior equipment will result in ground leads from the interior of structure being connected to a newly installed EES. EES will be installed around perimeter of new shelter foundation and allow connection to the new shelter. EES will be installed a minimum of 30 inches below ground and the trench compacted and backfilled. All grounding materials installed for EES and EES connection will be in accordance with Motorola 56.

j) Schedule equipment relocation with CBP and FAA. Relocation requires a minimum of 48 hours advance notice.

k) Remove equipment from the existing shelter and install in the new shelter.

l) Energize, test and return equipment to normal operation inside new shelter.

m) Disconnect all remaining power, data, and grounding connections and any other equipment to remove existing shelter.

n) Remove existing shelter and foundation for disposal.

o) Clear work area and return old shelter location to natural condition of surrounding, unimproved area.

p) Conduct a Final Inspection and Acceptance with FAA and DHS-CBP.

q) Complete punch list items identified in the Final Inspection if needed.

r) Conduct punch list verification walk through with FAA and DHS-CBP if requested.

s) Demobilize from construction efforts.

3) Project Completion

a) Complete and Submit Project Completion report as described in Section 3.

4.0 Schedules/Milestones

Project scheduling and milestones for the site will be submitted within 7 days of award and include no less than the following milestones:

Security Clearance Form Submission

Kickoff Meeting

Mobilization

Foundation completion

Crane operations for installation

Equipment Outage

Equipment Return to Service

Final Inspection & Acceptance

Punch list item completion

Demobilization

Submission of completion report

5.0 Other Considerations

All personnel for the contractor and subcontractor on site at any time during completion of this project shall be required to submit and clear a law enforcement clearance through the local DHS-CBP office.

Project replaces existing shelter with a new shelter. New shelter will not be located in the same location as the existing shelter. New shelter will be approximately adjacent to the current location.

The shelter will be government furnished. Contractor will have to arrange transportation from shelter storage location to site for delivery. Shelter design drawings will be provided once available.

6.0 Progress/Compliance

The following will be coordinated with FAALC-AML-4000 in order to monitor progress and ensure compliance (identify action):

Preconstruction Meeting

Final Inspection and Acceptance

Submission Documents in Sections 3.1 & 4.1

Government construction monitors may be on site to verify progress and compliance.

7.0 Period of performance

The period of performance is will be determined by agreement of all parties involved upon award of this contract and pending completion and delivery of the DuPont shelter.

8.0 Place of performance

The place of performance is 3710 Jim Williams Road Limestone, FL 33865.

Grid Coordinates: Lat 27.3519 Lon -81.8744