Attachment J-8 TORQ 2024 R 015 01 SH-216 Hearing Room.pdf

TASK ORDER 2024-R-015-001

TASK ORDER REQUEST FOR QUOTE (TORQ) 001

Statement of Work SH-216 Video Display Systems Modernization

A. IDIQ Contract

This TORQ and the resulting task order, if any, are subject to the IDIQ Contract awarded to the Contractor including, but not limited, to Section C of the TORQ. The contract type for this TORQ is hybrid; Firm Fixed Price (FFP) and Labor Hours (LH).

B. Scope

The U.S. Senate Office of the Sergeant at Arms (SAA) requires the Contractor to provide technical analysis, design services, system configuration, integration, engineering, installation, documentation, project management, and equipment for the modernization of Video Displays in Room SH-216, a Senate Rules committee meeting room in the Hart Senate Office Building. This task order will involve design and installation of video systems to modernize and upgrade the room to meet current best practices in Audio/Video (AV) presentations.

C. Requirements

1. The SAA has identified the SH-216 video display systems require modernization and upgrade. As part of this task order, the Contractor shall perform discovery to validate design requirements for major system items.

2. System Overview

a. The presentation AV system will be installed in the Hearing Room located within

Room SH-216 of the Hart Senate Office Building.

b. Purpose: The presentation AV system is to allow the Senators, witnesses, audience, staff and press to clearly and effortlessly see any presentation and video materials displayed during congressional proceedings including playback of prerecorded sources as well as feeds distributed from the Senate Recording Studio (SRS).

c. Equipment Location: Most of the equipment will be housed in the existing AV equipment rack(s) located in Room SH-216A.

d. Existing SH-216 Conditions:

i. VGA inputs are provided at floor boxes throughout the room for connection of portable computers. Additional video sources include a DVD player, a feed from the Senate cable television (CATV) system, as well as remote feeds from the Senate Recording Studio. Video signals are distributed using either a VGA or HD-SDI matrix switcher depending on the input signal type and can be routed to any of the outputs in the room including: a ceiling mounted video projector capable of receiving either RGBHV or HD-SDI signals; the C or E SDI feeds for distribution to the Senate Recording Studio; VGA outputs in the room (only VGA inputs can be routed to these outputs).

ii. Operators perform all top-level AV control functions using two control systems with touchscreen graphical user interfaces (GUIs). The control system for video displays in the room is an AMX system. The AMX system is an older model, installed 15-20 years ago. The control system for audio public address (PA) in the room is a QSYS system. This system was recently upgraded in 2022. The new QSYS system is capable of integrating video controls, but it is not yet used for that purpose. Programming and control updates to the QSYS GUI are performed by the vendor who installed the QSYS system.

3. Subject to thorough discovery in accordance with Section C of the IDIQ Contract, the

Contractor shall provide design and integration for the audio, video, and control system which must include, but is not limited to the following major items:

a. Replace VGA connectivity within the room with updated HDMI, USB-C connectivity.

b. Replace VGA matrix routing in the AV equipment racks with a new AV router that is controllable by QSYS.

c. Update scan converters used to interface multiformat sources with 720p and 1080i broadcast hardware.

d. Replace the ceiling-mounted video projector in SH-216.

e. In cooperation with SRS’s QSYS programmer, interface the new equipment with the existing QSYS control and GUI in the room, and retire the AMX system from service.

f. Upgrade or add supporting video distribution, format conversion, and networking hardware, as required.

g. Perform installation of hardware, including mounting solutions in the hearing room and in the AV equipment racks.

h. Any other items identified by Contractor.

4. This Task Order shall be subject to Section C of the IDIQ Contract in its entirety.

5. The design specifications for the presentation AV system shall be in complete form containing all required information such that it can be used by the Senate as the basis for a task order for the products, associated software, parts, materials, installation and/or commissioning services for the broadcast system.

6. The designs and documents provided by Contractor shall be works-for-hire and all rights to the designs and documents shall be the exclusive property of the SAA. The Contractor shall retain no rights to the design and documents other than those expressly granted by the SAA in writing.

D. Period of Performance

Performance of task order shall start on day following Contractor’s receipt of the task order until the final AV System is designed, installed, and accepted by the SAA, no longer than eighty (80) business days.

E. Site Visit

The SRS will conduct a mandatory site visit on July 18, 2024, to survey Senate Hearing Room (SH-216) and equipment rack (SH-216A) for presentation systems upgrade under the IDIQ Contract. The Offeror shall email to the attention of Zemirah Courtney their RSVP/attendee information (company name and company attendee’s name, title/position, telephone number and email address) to Zemirah_Courtney@saa.senate.gov; cc Acqusitions@saa.senate.gov, with ‘Site Visit - Solicitation 2024-R-015 Presentation AV Systems Upgrades’ in the Subject line of the email by July 11, 2024 at 2:00pm EST. The SAA shall email Offerors date and time and other information for the site visit soon after they are confirmed.

Due to space restrictions, the site visit is limited to two (2) representatives each from the company.

Still images or video of tour will not be allowed to be taken during site visit unless permission is granted by the SRS.

F. Evaluation Factors

See Solicitation number 2024-R-015, Section M.

mailto:zemirah_courtney@saa.senate.gov mailto:Acqusitions@saa.senate.gov