2024-R-015 Questions and Answers.pdf

Question Number Section Title/Paragraph Reference

Solicitation Page Number Question SAA Response

Is this an open design bid, as you want us to create the design based on the equipment list that was provided?

There is not an existing design. The design will be part of the task. Some design parameters will be guided by the need to replicate the functionality of an existing A/V router and projector, but, because it is based on VGA video and legacy controls, the existing system provides minimal basis for the new design.

Do you know how many other LV Integrators are bidding on this? Or is there any way for us to know our competition?

SAA will not know how many offerors are bidding until after the solicitation closes. Names of offerors who submit proposals will not be disclosed.

Can you please confirm if you would like bidders to quote hourly rates for AV technicians and design engineers to meet the installation and commissioning requirements of TOs when they are issued? Yes, bidders should propose hourly rates. See L.7.2 and L.7.4 of the solicitation.

4 Section L.3 51

Date and Closing Time - It mentions only Volumes I, II, III that must be received by August 5th. It mentions (5) volumes for our response. Are we to submit all (5) volumes with our proposal? Yes, all five volumes (I, II, III, VI, and V) are due August 5, 2024 at 4pm E.ST.

5 Attachment J-1 Note When will the final system design be completed? Attachment J Product and Price Table mentions that quantities will change.

The final design will be determined during the period performance of the IDIQ. Quantities to be determined based on the final design.

Will there be an opportunity to submit further questions after the site walk on 7/18/2024?

Yes, offerors who attend the site visit may submit questions with regards to the visit. Answers will only be emailed to the site visit attendees.

7 Will SAA be providing full as-built AV system drawings for vendors to review? SAA will provide as-built system drawings post award.

8 Are there architectural drawings of the space of system installation available? SAA will provide architectural drawings post award.

9 Section L.6 52 and 53 Proposal Preparation - For Volume I page limit of 20, does this include resumes? No, the resumes are not included in the page limit of 20.

10 Section 3 of Volume I and L.7.3.2 53 and 57 Section 3 of Volume I and L.7.3.2 are both requesting the same thing about key personnel, please clarify. Do you want this listed in both sections?

Section 3 Volume 1 provide key Personnel for the IDIQ contract; L.7.3.2 provides identification of key personnel for task order related to TORQ 001.

11 Attachment J-1 Will the Attachment J-1 be updated with quantities?

No. This is indefinite quantity contract and as such, quantities will vary by task order issued under the contract.

12 Attachment J-5 Is it required to get the Section 208 Compliance Certificate if we have already obtained one for the US Senate from the same manufacturer? Yes, please provide all the requested documents for this solicitation.

13 Section C.1.4

Regarding Section 208 Compliance, it states, “certain telecommunications equipment as well as high-impact or moderate-impact information systems”. Does this imply that we only need to get certification for certain items? Can you clarify which items on the Price Table will need this Compliance Certificate?

The offeror is required to certify compliance if any equipment being provided to the Senate meets the definition in the Statute. The equipment manufacturer can provide information about the applicability of the compliance certification.

14 Attachment J-7 TORQ 001 Pricing Table. This pricing table is blank. Will there be an updated one with items listed on it?

No, not at this time. However an updated Price Table for TO-001 will be defined by the design. See L.7.4, page 57 of the solicitation.

Will there be another opportunity for Questions and Answers after the Site Visit for TORQ 001? There may be more questions regarding the scope of the work to be completed after seeing it in person.

Yes, offerors who attend the site visit may submit questions with regards to the visit. Answers will only be emailed to the site visit attendees.

16 Section L.7.5.3 (c) 58

Completed model contract (Solicitation Sections B-K) and other Offeror information inserted in all blanks; Question, besides completing Section K, do we have to do anything/respond to anything in section B-J?

The offeror does not need to respond to in sections B-J of the solicitation, but an offeror response is required for Section K.

17 Section B.8 Is the $10 million limit per contractor or for the whole contract?

$10 million is the ceiling amount for all task orders which may be issued by the SAA during the period of performance of the IDIQ contract. There is no minimum amount.

Solicitation 2024-R-015 Questions & Answers

Question Number Section Title/Paragraph Reference

Solicitation Page Number Question SAA Response

Solicitation 2024-R-015 Questions & Answers

18 B.9.2.(a) Is it the preference of the Contractor as to whether they submit labor as FFP or LH? No, specified FFP line items cannot be substituted for LH line items.

Sheet1