Attachment J-3 - Sample Position Description.pdf

LOC Internships Description Form (v.20190315)

Complete the template below, save the document in the filename format Service Unit-Position Title-Intern Mentor Last Name-YYYYMMDD.docx, and email as an attachment to [e-mail intentionally removed]

Service Unit/Division/Section Name:

Library Collections and Services Group / Internship and Fellowship Programs

Intern Position Title:

IFP Program Assistant I

Internship Session Dates:

June 3 – August 9, 2025

Intern Project Mentor Name, Email, Phone Extension (This person will be responsible for oversight, day-to-day guidance and providing verbal and written feedback to the intern):

[name intentionally removed]

Administrative Coordinator Name, Email, Phone Extension (This person will coordinate SU/Division/Section administrative matters for the intern like on-boarding, setting up phones and email, and completing badging form):

LCSG administrative team

Internship Location:

☐ LC Packard Campus, Culpeper VA

☒ LC Capitol Hill Campus, Washington DC

☐ LC Taylor Street, Washington DC

Funding Information: [information intentionally removed]

Program Code:

Project Code:

LOC Plan ID, if applicable – not required of Gifts and Trust funds:

Attachment J-3 - Sample Position Description - (4 pages)

What skills and knowledge will the intern gain as a result of this internship?

The intern will gain program management skills related to key internship programs that include Junior Fellows Program (JFP); Hispanic Association of Colleges and Universities National Internship Program (HNIP); University of Virginia Internship Program; and Archives, History and Heritage Advanced (AHHA) Internship program.

The intern will also gain knowledge of the following:

• Mission of the Library and how Internship and Fellowship Programs (IFP) activities including coordination of the IFP Portal, a web resource for the public to become interns, fellows, researchers, residents and volunteers placed across the Library supports the mission.

• Federal employment

• Leadership skills

How will the internship benefit the Library and/or the SU/Division/Section?

The internship supports the Library’s new strategic goals to invest in talent for the future, transform in-person experiences, and promote a cultural of continuous improvement.

Specifically, the internship will help IFP expand access to experiential learning at the Library, enhance user experiences online and onsite through broader outreach, and identify how to better promote the Library’s many fellowship, internship, residency and volunteer opportunities to target communities.

Description of Intern Responsibilities and Deliverables:

The intern will have projects intended to document and enhance current business processes through the creation of standard operating procedures, research and document applicable best practices for internships and fellowships, establish and refresh data in our collaborative software workspace (Confluence), support IFP programs and initiatives, and complete short administrative projects as needed:

• Coordination of communications, documentation and tracking of IFP programs

• Creation, review and revision of content for IFP Portal (public website)

• Planning and organizing of events hosted by IFP on behalf the Library of Congress

• Creation of educational enrichment materials and program activities for interns

• Drafting of internship manuals and updates to key databases for program management

• Development of outreach communication and featured articles for interns and alumni

• Creation of a report of applicable internship and fellowship best practices

• Updated program information in Confluence workspace for IFP programs and initiatives

• Updated/revised standard operating procedures for core IFP programs and initiatives (e.g.

HNIP, Junior Fellows)

What skills and abilities must candidates already have (Day One) to be successful? Are there any language requirements? Please describe briefly in bullets or paragraph:

• Ability to communicate effectively and clearly, both orally and in writing, and to prepare accurate reports and create communications for program coordination

• Ability to work independently with minimum supervisory direction and to establish work priorities and meet deadlines

• Strong research, analysis and organizational skills, and ability to assess and inventory departmental records accurately and completely

• Knowledge of basic quantitative and qualitative analysis to review and report on trends in program activities

• Ability to maintain effective working relationships with all levels of Library of Congress employees

• Experience with Microsoft Office programs, especially Excel and Word

• Ability to learn new collaborative software programs through independent study, online training and with an expert

Access:

Will the intern require access to any additional Library systems beyond ILS?

☐ Yes ☒ No

Will the intern have any access to high level collections (Platinum, Gold, Silver, etc.)?

☐ Yes ☒ No

Desired Majors – information required to assist the recruitment service that will be identifying talent:

Select up to no more than five (5) desired majors from the list of Desired Majors on the next page

Desired Major(s) – select up to no more than 5:

☐ Architecture

☐ Area Studies – Asian Studies

☐ Area Studies – Latin American Studies

☐ Area Studies – Near & Middle Eastern Studies

☐ Area Studies – Russian Studies

☐ Area Studies – South Asian Studies

☐ Area Studies – Spanish and Iberian Studies

☐ Art History, Criticism, and Conservation

☐ Business – Accounting

☐ Business – Finance

☐ Business – Human Resources Management and Services

☐ Business – Marketing

☐ Business – Organizational Management Science

☐ Business Administration

☒ Business Management and Operations

☐ Chemistry

☐ Communication – Broadcast Journalism

☐ Communication – Corporate Communication

☒ Communication – Journalism

☐ Communication – Mass Communication & Media Studies

☐ Communication – Speech and Rhetorical Studies

☐ Computer Programming

☐ Computer Science

☐ Economics

☐ Education

☐ Education – Early Childhood Education

☐ Engineering

☒ English

☐ Environmental Science

☐ Epidemiology

☐ Ethnic Studies

☐ Ethnic Studies - African-American/Black Studies

☐ Ethnic Studies - American Indian/Native American Studies

☐ Ethnic Studies - Asian American Studies

☐ Ethnic Studies - Hispanic-American, Puerto Rican, and Mexican- American/Chicano Studies

☐ Gender Studies

☐ General Studies

☐ Geography

☐ Geographic Information Systems

☐ History

☐ Information Science

☐ Information Technology

☐ International Development

☐ International Finance

☐ International Relations and Affairs

☐ Languages – American Sign Language

☐ Languages – Arabic Languages, Literatures, and Linguistics

☐ Languages – Chinese Languages, Literatures, and Linguistics

☐ Languages – French Languages, Literatures, and Linguistics

☐ Languages – Iranian/Persian Languages, Literatures, and Linguistics

☐ Languages – Middle/Near Eastern and Semitic Languages, Literatures, and Linguistics

☐ Law

☐ Legal Studies

☐ Library Science

☒ Management Information Systems & Services

☐ Museum Studies

☐ Philosophy

☐ Political Science and Government

☐ Pre-Law

☐ Public Administration

☐ Public Policy

☐ Religion and Theology

☐ Sociology

☐ Statistics

☐ Tourism and Travel Services Marketing & Operations

☐ Visual and Performing Arts

☐ Women’s Studies

☐ Other: