030ADV25R0011.pdf

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

See SCHEDULE

030ADV25R0011 04-22-2025

Leonard, David (202) 707-1536 05-23-2025

13:00 EST

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

X

N/A

X

DELIVERY

See Sections D&F for delivery instructions.

Contracts & Grants Directorate Library of Congress

LA 325

101 Independence Av SE Washington DC 20540-9411

Submit Invoices through https://www.ipp.gov Washington DC 20540

See CONTINUATION Page

See CONTINUATION Page

X X

Leonard, David

030ADV25R0011

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 LC52.216-3 CONTRACT TYPE (JUN 2016)

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION F - DELIVERIES OR PERFORMANCE

F.1 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

G.2 LC52.232-1 LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (DEC 2022)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND AUTHORITY (JAN 2016)

H.2 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

H.3 LC52.204-1 COLLECTIONS SECURITY (DEC 2013)

H.4 LC52.204-2 CONDUCT ON LIBRARY PREMISES (JUL 2021)

H.5 LC52.204-3 INFORMATION SYSTEMS SECURITY (JUL 2024)

H.6 LC52.204-4 CONTRACTOR EMPLOYEE FITNESS (SEP 2024)

H.7 LC52.237-1 KEY PERSONNEL (AUG 2014)

H.8 LC52.239-1 INFORMATION SECURITY (APR 2021)

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (JAN 2025)

I.3 52.216-18 ORDERING (AUG 2020)

I.4 52.216-19 ORDER LIMITATIONS (OCT 1995)

I.5 52.216-22 INDEFINITE QUANTITY (OCT 1995)

I.6 LC52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (DEV) (FEB 2016)

030ADV25R0011

I.7 LC52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS - COMMERCIAL ITEMS (DEV) (MAY 2015)

I.8 LC52.216-2 FAIR OPPORTUNITY (FEB 2020)

I.9 LC52.227-1 ASSIGNMENT OF COPYRIGHT TO THE LIBRARY OF CONGRESS (DEC 2001)

I.10 LC52.232-25 PROMPT PAYMENT (DEV) (JUL 2013)

I.11 LC52.228-70 INSURANCE REQUIREMENTS - WORK ON LIBRARY PREMISES (DEC 2014)

I.12 LC52.233-1 52.233-1 (DEV) DISPUTES (MAY 2014)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

K.1 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2024)

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 LC52.215-1 PROPOSAL SUBMISSION INSTRUCTIONS - BEST VALUE TRADE-OFF (JUL 2016)

L.2 LC52.233-2 PROTESTS TO THE LIBRARY OF CONGRESS (DEC 2013)

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 LC52.215-2 EVALUATION - BEST VALUE TRADE-OFF (FEB 2020)

030ADV25R0011 Section B

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 LC52.216-3 CONTRACT TYPE (JUN 2016)

B.1 This is a multiple award Indefinite Delivery/Indefinite Quantity (IDIQ) contract pursuant to the terms and conditions as set forth in this contract. Orders issued under this contract shall be firm fixed priced.

B.2 Contract minimum and maximum quantities.

(a) The minimum and maximum quantities of supplies and services are defined below:

(1) MINIMUM QUANTITY:The minimum value represents the total minimum amount that the Library is required to order, and the Contractor is required to furnish as ordered, over the entire term of the contract. The total minimum value of the contract will be $3,000.00.

(2) MAXIMUM QUANTITY: the maximum value of the contract represents the total maximum amount that the Library may order and the Contractor is required to furnish over the term of the contract. The total maximum value of the contract will be $7,000,000.00.

B.3 Price Schedule

(a) Talent Acquisition Services: Contractor must complete Attachment J-1 - Price Schedule. Contractor shall complete the session rates rows and provide total prices for all services for the entire Five (5) Year Ordering Period.

Orders will be issued under this contract pursuant to the ordering provisions in Section I of this contract. Contractors are encouraged to offer discounts at the task order level.

B.4 Travel and Other Direct costs The Library does not reimburse for travel. Contractor's prices shall be inclusive of travel and all direct costs.

(End of Clause)

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 5.00 YR _______________

Talent Acquisition Services - 5 Year Ordering Period Contract Period: Base POP Begin: 06-16-2025 POP End: 06-17-2030

030ADV25R0011 Section B

GRAND TOTAL _______________

030ADV25R0011 Section C

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

STATEMENT OF WORK

C.1 OVERVIEW / BACKGROUND. The Library of Congress (Library) will expand access to internship placements and temporary employment opportunities for a diverse and qualified pool of talent through paid opportunities. Congress continues to support the need to increase paid opportunities in the Legislative Branch. As a response to Congressional intent to compensate Legislative Branch interns, the Library seeks professional talent acquisition services to support paid internship placements and temporary employment opportunities. Expanding opportunities to participate in the Library’s workforce to a more diverse talent pool is critical to the Library’s mission.

The Library requires contract support for talent acquisition of currently-enrolled undergraduate and graduate students and recent graduates from degree-granting programs of study at a college, university, or tribal college, which is accredited by an accrediting institution recognized by the U.S. Department of Education.

Library of Congress (LOC) opportunities:

The Library of Congress’ goal is to strengthen relationships with minority-serving institutions, including Alaska Native and Native Hawaiian-serving institutions (ANNHs), American Indian Tribally Controlled Colleges and Universities (TCCUs), Asian American and Native American Pacific Islander Serving Institutions (AANAPISIs), Hispanic Serving Institutions (HSIs), Historically Black Colleges and Universities (HBCUs), Native American-Serving, Nontribal Institutions (NASNTIs), and Predominantly Black Institutions (PBIs). The Library’s programs will empower students by increasing access to opportunities for students attending minority-serving institutions to contribute to their academic and career development while contributing to the fulfillment of the Library’s mission.

All LOC Internship and LOC Conduit Program placements made pursuant to this contract will be offered as either onsite or remote experiences at the Library of Congress (see Section F for Library locations).

C.1.1 LOC Internships

The Library recruits interns for its LOC Internships about three times a calendar year; Spring, Summer and Fall sessions. In seeking professional talent acquisition services to support paid internship placements, the Library intends to expand its efforts to establish itstalent pool. This is critical to the agency’s mission.

The Library may have up to two or more start dates per session, and the number of start dates will be defined in each order. The sessions occur as follows:

• Spring Session of 10 or 15 weeks from dates to be determined, starting in January, February, or March;

• Summer Session of 10 weeks from dates to be determined, starting in May or June; and

• Fall Session of 10 or 15 weeks from dates to be determined, starting in August, September, or October.

The LOC Internships (LOCI) Program provides moderate-intensity internship opportunities for academic term or summer sessions that are high-quality, structured experiences focused on skills development and educational enrichment for undergraduate and graduate students, and recent graduates. LOCI interns are matched with mentors and exposed to a wide range of occupational opportunities available across the entire agency. Common opportunities include assignments such as:

Legislative Information Systems Section of the Office of Congressional Information and Publishing

Preservation Research and Testing Division

User Experience Design Section

LOCI opportunities for undergraduate and graduate students, and recent graduates are open to individuals who meet the following eligibility criteria:

At least 18 years of age;

Citizenship or permanent residency in the United States;

Current enrollment as an undergraduate or graduate student from a degree-granting program of study at a college, university, or tribal college accredited by an accrediting institution recognized by the U.S. Department of Education, OR recent graduate of an institution described above, who graduated no more than one year prior to the start of the internship;

Completion of at least one (1) full year of freshman year or equivalent college or university coursework at an institution described above prior to the start of the internship;

A minimum grade point average of 2.5 on a 4.0 scale; and

Compliance with both the academic and conduct standards of their home institution.

C.1.2 LOC Conduit Program:

The LOC Conduit Program provides temporary employment opportunities related to a student’s academic studies and may lead to permanent employment in a Federal service position. In seeking professional talent acquisition services to support temporary employment opportunities, the Library intends to increase cooperative partnerships to establish its talent pool which is critical to the agency’s mission.

The LOC Conduit Program provides seasonal positions as temporary, full-time-equivalent employment opportunities for undergraduate and graduate students, and recent graduates, matching candidates with a range of occupational opportunities available across the entire agency. Common opportunities include assignments such as:

Budget Analyst, GS-0560-07

Library Technician, GS-1411-09

Procurement Technician, GS-1106-04/05

The LOC Conduit Program provides seasonal positions as temporary, full-time-equivalent employment opportunities for undergraduate and graduate students, and recent graduates, especially from minority-serving institutions, who meet the following eligibility criteria:

At least 18 years of age;

Citizenship or permanent residency in the United States;

Current enrollment as an undergraduate or graduate student from a degree-granting program of study at a college, university, or tribal college accredited by an accrediting institution recognized by the U.S. Department of Education, OR recent graduate of an institution described above, who graduated no more than one (1) year prior to the start of the appointment;

Completion of at least three (3) full years of junior year or equivalent college or university coursework at an institution described above prior to the start of the appointment;

A minimum grade point average of 3.0 on a 4.0 scale; and

Compliance with both the academic and conduct standards of their educational institution, if applicable.

Students and recent students eligible for positions in the Conduit Program must be available to work 40 hours a week and meet all the degree requirements of their home institution, if applicable, in order to be eligible for permanent employment in Federal service. Candidates will be recruited three times annually. The temporary employment opportunities occur as follows:

Spring Session for 120-day or 180-day appointments from dates to be determined, starting in January, February, or March;

Summer Session for 120-day or 180-day appointments from dates to be determined, starting in May or June; and

Fall Session for 120-day or 180-day appointments from dates to be determined, starting in August, September, or October.

At the Library's discretion, the agency will hire LOC Conduit Program candidates, and anticipates compensating such hires at the GS- 03 or higher level in accordance with Library policy and Federal law. However, grade levels and compensation for each position will likely vary and will be determined at the order level.

C.2 SCOPE. The Contractor shall provide talent acquisition services for the Library of Congress for the placement of interns in the LOC Internships Program, and hire of temporary employees through the LOC Conduit Program, from accredited, minority-serving institutions.

C.3 REQUIREMENTS.

The Contractor shall recruit candidates for the LOC Internships and LOC Conduit programs.

The Contractor shall recruit interns from minority-serving institutions that are institutions of higher education. The Contractor shall act as a program administrator for the LOC Internships Program.

The Library of Congress does not consider political, religious, or labor organization affiliation or non-affiliation, marital status, race, color, gender, sexual orientation, national origin, non-disqualifying disability, age, or other non-merit factors when considering candidates for internships or when making placements. All recommendations made by the vendor under this contract for LOC Internships placements, and for LOC Conduit Program appointments, must be made solely on the basis of merit, fitness, and qualifications, and without regard to political, religious, or labor organization affiliation or non-affiliation, marital status, race, color, gender, sexual orientation, national origin, non-disqualifying disability, age, or other non-merit factors.

The contractor shall be responsible for compensating talent recruited for LOCI opportunities. The Service Contract Act may apply on certain orders and payment to interns must either meet or exceed the prevailing wage determinations. The contractor shall be responsible for complying with Wage Determinations based on the locality of the interns at the order level. Wages shall be in accordance with those listed at: https://www.gsa.gov/buy-through-us/purchasing-programs/multiple-award-schedule/help-with-mas-contracts-to-sell-to-government/scls-wage-determinations-applicable-to-mas-contracts

C.3.1 Talent Acquisition for LOC Internships.

C.3.1.1. Contractor shall recommend a minimum of three candidates per internship project description that meets the requirements for the LOC Internships Program provided in each request for proposals. The Contractor shall manage the marketing, targeted recruitment, application processing, and pre-employment screening of candidates for opportunities based upon the Library’s eligibility criteria. The Library will make selection decisions. At the Library’s request, the Contractor shall provide additional candidates for consideration up until 30 days prior to the period of performance start date for each pertinent order.

The Library reserves the right to re-assign, at any time, any interns placed under this contract to a different project or projects when it is in the Library’s interest.

C.3.1.2 Candidates must meet the eligibility criteria for LOC Internships Program, and must be available to work 32–40 hours per week onsite or remotely for the Library as defined in each pertinent order.

C.3.1.3. Contractor shall provide the following for each intern:

A. Contractor shall pay each intern, at least on a bi-weekly basis, consistent with the terms of the pertinent order and applicable law (which may include, but is not limited to, the Service Contract Act), maintain insurance as provided in LC 52.228-70, establish a legal relationship with each intern, and shall be responsible for any tax consequences resulting from that relationship. Additionally, the Contractor shall advise each intern on any tax consequences of that relationship. *Note: Interns are not Federal employees.

B. Orientation/Onboarding

The Contractor shall conduct orientation and onboarding activities to inform interns about pertinent workforce policies and procedures, and prepare them to report to the Library.

C. Support Materials

Contractor shall provide support materials for each intern that includes at a minimum a mentor/supervisor guide and program guidelines. The contractor shall maintain all personnel records in accordance with Federal and state laws.

C.3.2 Talent Acquisition for the LOC Conduit Program.

C.3.2.1. The Contractor shall recommend a minimum of three (3) candidates per vacancy, that meet the requirements for the LOC Conduit Program and the requirements in the position description provided in the request for proposals, from which the Library will make a selection or selections. The Contractor shall manage the marketing, targeted recruitment, application process, and pre-employment screening of candidates for vacancies based upon the Library’s eligibility criteria. At the Library’s request, the Contractor shall provide additional candidates for up to 30 days prior to period of performance start date for each pertinent order.

C.4 OTHER REQUIREMENTS

C.4.1 Plans

C.4.1.1 Project Schedule. For each order, Contractor shall develop a project schedule, which shall identify the tasks, deliverables, and respective due dates.

C.4.2 Program Manager

Contractor shall provide a Program Manager, who shall serve as a Key Personnel. The Contractor shall also designate an alternate who shall act for the Contractor when the Program Manager is absent. The Program Manager or alternate shall act as the liaison between the Library and the Contractor and shall have full authority to act for the Contractor on all matters relating to this contract.

The Program Manager or alternate shall be available between 8:00 AM and 5:00 PM Monday through Friday, except Federal holidays or when the Library is closed.

Program Manager Qualifications:

i) Bachelor’s degree from a degree-granting program of study at a college, university, or tribal college accredited by an accrediting institution recognized by the U.S. Department of Education.

ii) Five (5) or more years of increased responsibility from program support staff to program manager or equivalent title, or a more advanced professional position.

iii) Currently oversees with a minimum of three (3) years’ experience with talent acquisition and contract management, and demonstrates knowledge and skills for developing and cultivating partnerships to expand internship opportunities to clients in the business, government or non-profit sectors.

C.4.3 Coordination of Communications and Meetings.

C.4.3.1 Contractor shall provide program support materials, such as guidelines, handbooks, policies, and procedures, for interns participating in LOC Internships Program and Library staff.

C.4.3.2 Contractor shall hold a kick-off meeting at the start of each task order with Library staff no later than five (5) days after period of performance start date, and schedule regular status meetings with the COR and other designated Library staff to discuss contract progress and status of key activities. Additional meetings may be required as described in the order. The Contractor shall coordinate the meetings, document meetings minutes, and report meeting outcomes. Meetings may be held either in person or remotely, using conferencing technology, on a bi-weekly, quarterly, semi-annual, or as required by the COR as described in the Project Schedule or the order.

C.4.4 Project Monitoring and Analysis.

Contractor shall monitor the cost, schedule, and scope of major tasks and deliverables, and provide documentation to the Library for each order. If an intern participating in LOC Internships cannot attend or fulfill the terms of the order, Contractor shall prorate the final invoice and deduct the amount of time for which services were not provided to the Library.

C.4.5 Reporting.

C.4.5.1 Interim Reports (Required only for LOC Internships)

As further described in each order, at a minimum Contractor shall provide an interim report that includes the names of all interns placed for each session of LOC Internships, and their current or most recent educational institution.

C.4.5.2 Final Report (Required only for LOC Internships)

As further described in each order, Contractor shall provide a final report for each order, which at a minimum shall include the following:

i) Names of all interns who completed each session of LOC Internships, and their current or most recent educational institution;

ii) Lessons learned

No interim or final report is required of LOC Conduit Program Contractor(s).

C.5 ADDITIONAL INFORMATION

C.5.1 Hours of Operation

The Contractor shall conduct business between the hours of 8:30 a.m. and 5:00 p.m. Eastern Standard Time, Mondays through Fridays, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

C.5.3 Government Furnished Property

The Library will provide the intern with the necessary facilities, equipment, training, a workspace, computer, and office supplies.

030ADV25R0011 Section F

SECTION F - DELIVERIES OR PERFORMANCE

F.1 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

The overall period of performance shall be as stated in section B.

The Contractor is responsible for determining its hours of operation in fulfilling the requirements of this contract. The Library’s standard operating hours are from 8:30 AM through 5:00 PM excluding federal holidays.

Places of Performance: Onsite at the Library, at the Contractor's usual place of business, and, if interns are required to telework, the contractor may select the place of performance. Library locations are listed below:

Library of Congress Locations:

Library of Congress Capitol Hill Campus

- James Madison Memorial Building – 101 Independence Avenue S.E., Washington DC 20540

- John Adams Building – 120 2nd Street S.E., Washington DC 20540

- Thomas Jefferson Building – 10 First Street S.E., Washington DC 20540

Virginia Facilities

- National Audio Visual Conservation Center (NAVCC) – 19053 Mount Pony Road, Culpeper VA

- Other Legislative Branch facilities listed in LC52.212-1. Locations to be identified in individual orders.

In cases where interns participate remotely, they will be required to utilize a personal phone, computer and internet access that are capable of accommodating Library software and requirements at no expense to the Library.

(End of Clause)

030ADV25R0011 Section G

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

This contract will be administered by:

Library Contracting Officer: Leonard, David

Address: Contracts & Grants Directorate

Library of Congress

LA 325

Washington DC 20540-9411

Phone: (202) 707-1536

Email: dleonard@loc.gov

Library Contract Specialist: Sheets, Jacob

Address: Contracts & Grants Directorate

Library of Congress

LA 325

Washington DC 20540-9411

Phone: (202) 707-9983

Email: jsheets@loc.gov

Library Contracting Officer Representative: TBD upon contract award.

Address:

Phone:

Email:

Contractor Contract Administrator: TBD upon contract award.

Address:

Phone:

030ADV25R0011 Section G

Email:

G.2 LC52.232-1 LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (DEC 2022)

The Contractor must prepare and submit invoices electronically to: https://www.ipp.gov. The Contractor may submit payment requests using other than electronic means only when alternate procedures are authorized by the contracting officer in writing. Assistance is available via the IPP Help Desk via email at: ippcustomersupport@fiscal.treasury.gov or by commercial telephone at (866) 973-3131. Invoices shall contain the information required in FAR 52.212-4, paragraph (g).

030ADV25R0011 Section H

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND

AUTHORITY (JAN 2016)

(a) Performance of work under this contract is subject to the technical direction of the COR. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the contract are accomplished satisfactorily.

(b) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) Constitutes additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the “Changes” clause of this contract;

(3) Causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the contractor's employees.

(c) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(d) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR.

If, in the opinion of the contractor, any direction of the COR or the designated representative falls within the limitations of (b) above, the contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(e) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the “Disputes” clause of this contract.

(End of Clause)

H.2 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

The Contractor, or any entity or representative acting on behalf of the Contractor, may not refer to the equipment or services furnished pursuant to the provisions of this contract in any news release or commercial advertising, or in connection with any news release or commercial advertising, without first obtaining explicit written consent to do so from the Contracting Officer. Should any reference to such equipment or services appear in any news release or commercial advertising issued by or on behalf of the Contractor without the required consent, the Government will consider institution of all remedies available under applicable law.

H.3 LC52.204-1 COLLECTIONS SECURITY (DEC 2013)

(1) The Library is a public institution responsible for making its resources (collections and staff) available to the Congress and the American people. To achieve a balance between access and security, the Library requires everyone (staff, visitors, interns, contractors, etc.), to always use due diligence and protect its assets during use.

(2) Physical access to Library collections is limited to staff and/or determined by the host office. In addition, established requesting processes in the various readings rooms must be followed.

(3) Loan Privileges. Contractor employees may obtain loans of Library property for internal use and Library work-related purposes.

i. Loan of Library Property. All loans of Library property must be approved and documented by the host Library Services office. Contractor staff shall obtain a Library “General Pass” (Form LW 12/54 (rev2/88)) for each loan.

ii. Liability – Loss or Damage of Library Property. Use or loan of all Library property and signature on this contract means that the contractor acknowledges and agrees to:

(a) ensure the return all Library property issued in the same condition as borrowed;

(b) accept responsibility and liability for the negligent loss or damage of issued or borrowed Library property; and

(c) ensure that the loaned property is used for Library purposes and not loaned to any other person.

(End of Clause)

H.4 LC52.204-2 CONDUCT ON LIBRARY PREMISES (JUL 2021)

1. Access to Library buildings and grounds is governed by 36 C.F.R. part 702 - Conduct on Library Premises. Contractor staff must comply with these requirements and restrictions and related Library of Congress Regulations and Directives.

2. The Library is committed to preventing and addressing all forms of discriminatory harassment and to ensuring that Equal Employment Opportunity (EEO) principles are fundamental to Library culture. Everyone — employees, interns, volunteers, contractors, researchers, and visitors — is expected to help make the Library a respectful environment free from offensive behavior.

a. Library of Congress employees, contractors, interns, volunteers, researchers, patrons, and other visitors have a right to Library facilities that are free from discrimination based on their race, color, national origin, religion, sex, sexual orientation, gender identity, age (40 and over), disability, genetic information, union affiliation, political affiliation, or marital status.

b. The Library does not tolerate discrimination – including sexual harassment, other forms of harassment, or a hostile work environment – based on these factors. The Library does not tolerate retaliation against anyone who engages in any form of protected EEO activity.

c. Contractor (including subcontractor) staff alleged to have engaged in discrimination or retaliation in the performance of this contract may be prohibited from entering Library facilities to perform work under their contracts.

Contractors are required to promptly respond to all Library inquiries into allegations of discrimination, and must, in good faith, cooperate with Library investigations. Good faith cooperation includes, but is not limited to, making contractor staff available for:

1. Formal and informal interviews by Library agents investigating allegations of discrimination;

2. Reviewing and signing appropriate affidavits or declarations summarizing statements provided by such contractor staff during the course of an investigation;

3. Producing documents requested by the Library agents conducting the investigation; and

4. Preparing for and providing testimony in depositions or in administrative hearings.

(End of Clause)

H.5 LC52.204-3 INFORMATION SYSTEMS SECURITY (JUL 2024)

(1) Computer Security Policy. The Library requires anyone using or accessing its digital assets (including networks, servers, workstations, systems, data, web pages, and email) to protect them and use them only for official business, and only in accordance with Library regulations and applicable Library bargaining agreements. Unauthorized or inappropriate use may be grounds for termination or other contractual remedy.

(2) Privacy Policy. No one has the right to privacy while using any Library computer system, including internet or email services. Usage may be monitored.

(3) Level of Access. The Library’s Host Office will determine the level of access to the Library’s IT equipment, staff and software needed to successfully perform under this contract. Access may include, for example, email, word processing, internet, and intranet.

(4) Mandatory IT Security Training. Contractor staff must successfully complete mandatory information systems security training and access forms prior to use of or access to any of the Library’s digital assets.

(a) The required training is available on the Library’s learning management system, LOC Learn, at https://www.loc.gov/extranet/cld/. Library staff will provide further instructions upon onboarding.

(b) Contractor staff with access to Library digital assets shall complete the information systems security training annually. The training is available on the Library intranet at https://www.loc.gov/staff/cld/.

(End of Clause)

H.6 LC52.204-4 CONTRACTOR EMPLOYEE FITNESS (SEP 2024)

“Contractor employee fitness” means fitness based on character and conduct for work for or on behalf of the Government as a contractor employee.

Work under this contract is unclassified. However, the Library of Congress shall conduct background investigations of contractor personnel who will have 1) regular, ongoing, unescorted access to the Library’s buildings, grounds, or collections, 2) access to Library information technology systems, and/or 3) access to Library information not available to the public, including information determined to be Controlled Unclassified Information (CUI), to ensure they meet basic standards of honesty and trustworthiness pursuant to Library regulations. The Library does not determine the fitness of employees to work for the contractor firm that hires them. The Library’s interest is in determining whether contractor personnel should be granted greater access than the general public to Library facilities, Library information technology systems, and/or non-public Library information.

(1) Any access to non-public Library facilities, Library information technology systems, and/or non-public Library information will require a contractor employee fitness determination. All initial, existing, and reciprocal contractor employee fitness determinations will be subject to continuous vetting. Continuous vetting will vary based on position risk level. An example of continuous vetting is outlined in Trusted Workforce 2.0 (https://www.performance.gov/trusted-workforce/ and https://www.dcsa.mil/Personnel-Security/Continuous- Vetting/).

(2) A favorable contractor employee fitness determination requires completion and successful adjudication of a security application request (release forms, fingerprints, and a full background investigation). To facilitate the fitness determination, the prospective contractor employee shall submit to the Library complete and accurate information as identified on the National Background Investigation Services (NBIS)’s eAPP (https://eapp.nbis.mil) or other system as provided by the Personnel Security Division (PSD). Contractors should anticipate a minimum of two weeks for the process, provided all requested information is timely, accurate and complete and that no adverse information is received. A background investigation generally will require that the candidate has cumulatively resided in the United States for at least three of the past five years. This requirement is subject to certain exceptions assessed on a case-by-case basis by PSD in accordance with established federal personnel vetting standards.

(3) After the contractor employee fitness determination, each contractor employee with a favorably adjudicated background investigation shall be enrolled in and subject to the Library’s continuous vetting process. Enrollment in the Library’s continuous vetting process also requires enrollment in the Federal Bureau of Investigation (FBI) Record of Arrest and Prosecution Background (“Rap Back”) program, which provides the Library with notification of any criminal activity by the enrollee. Upon enrollment in Rap Back, the Library shall provide each enrollee with a notification of their rights with respect to the collection and use of their fingerprints and to the accuracy of the information obtained from Rap Back, as well as a copy of the FBI Privacy Act Statement that describes how FBI may use their fingerprint images.

(4) The fact that the Library may conduct background investigations and continuous vetting on assigned contractor personnel does not relieve the contractor of the responsibility to provide qualified, reliable personnel of sound character and conduct. This includes providing contractor personnel who can maintain compliance with the Library’s requirement of a drug-free workplace and federal laws regarding controlled substances (see the Controlled Substances Act, 21 U.S.C.

§ 801 et seq. for the definition of controlled substances). In the event that drug testing is required for a contractor employee to obtain a favorable fitness determination, the contractor will be responsible for bearing the costs of such testing, conducting the testing in a manner consistent with federal vetting standards, which are based on the testing protocols published by the Substance Abuse and Mental Health Services Administration (SAMHSA), and providing the results to the Library.

(5) The Library may require removal of contractor staff from Library facilities and revocation of access to Library information technology systems and non-public Library information if investigative results raise concerns regarding a contractor employee’s fitness or the contractor employee is non-compliant with the Library’s instructions or requests for information during the vetting process. In such cases, the Contracting Officer (CO) or Contracting Officer Representative (COR) will notify the contractor of the unfit determination and need for the contractor employee to return all government equipment such as badges, keys and network tokens if issued. Contractor management staff may be required to escort the contractor employee from Library premises.

(6) The contractor will ensure the COR and CO are notified of all changes to those contractor personnel performing work on this contract that require non-public access.

(End of Clause)

H.7 LC52.237-1 KEY PERSONNEL (AUG 2014)

The personnel designated as key personnel in this contract are considered to be essential to the work being performed hereunder. At least 30 days prior to diverting any of the specified individuals to other programs or contracts or as soon as possible if an individual must be replaced, for example, as a result of leaving the employ of the contractor, the contractor shall notify the contracting officer and identify proposed substitutions. No diversion or substitution shall be made by the contractor without written consent of the contracting officer.

The following personnel have been identified as Key Personnel in the performance of this contract:

Position/Labor Category Name

Contractor's Designated Representative

(End of Clause)

H.8 LC52.239-1 INFORMATION SECURITY (APR 2021)

The work to be conducted is considered Controlled Unclassified Information (CUI) pursuant to National Institute of Standards and Technology (NIST) Special Publication (SP) 800-53 (rev 4) or current version. The Contractor shall ensure that all non-public Library information processed under this contract shall be protected from unauthorized use and mishandling by the Contractor. Information includes both hard copy (paper) formats and soft copy (stored in electronic form, e.g., hard disks, tapes, flash drives, CD-ROM/CD-R, etc.)

(a) The Contractor shall store hard copies and soft copies contained on removable media (e.g., tapes, floppy disks, flash drives, CD-ROM/CD-R, etc.) in a government-approved storage container per the direction of the Contracting Officer Representative (COR) or the Library of Congress Project Manager when not under the direct control of Contractor Key Personnel.

(b) The Contractor shall treat any information developed on security vulnerabilities and any Government provided non-public information as “CUI”.

(c) The Contractor personnel shall label and protect this information as “Security Category: Moderate”, placing this designation in the footer.

(d) The Contractor shall ensure that all documents designated “Security Category: Moderate”, “Security Category:

High” and “Limited Official Use Only” are not emailed to or from an external email system. These documents may only be emailed between Library of Congress email accounts, or within a secured corporate email network.

(e) The Contractor shall ensure that all documents designated “Security Category: Moderate”, “Security Category:

High” and “Limited Official Use Only” are shredded, burned, or otherwise destroyed before being disposed of in accordance with applicable corporate and federal records management policies.

(f) The Contractor shall dispose of all documents designated “Security Category: Moderate”, “Security Category: High” and “Limited Official Use Only” remaining in the Contractor’s possession at the end of the contract term.

(g) The Contractor shall ensure that all Contractor workstations used to process Library information utilizes anti-virus and anti-spyware utilities that are configured to continuously monitor and to automatically update as well as having automatic operating system patching in place.

(h) The Contractor shall ensure that all Contractor workstations used to process Library information employ a firewall that can either be software running on the workstation or a stand-alone firewall that protects the workstation from unauthorized access from any other devices, including devices on the Contractor’s corporate network.

(i) The Contractor shall ensure that all Library information that is labeled “Security Category: Moderate”, “Security Category: High” and “Limited Official Use Only” is encrypted using a Federal Information Processing Standards Publication (FIPS) 140-2 validated application configured in FIPS mode. This includes information stored on internal hard drives and removable devices (e.g., CD-Rs, flash drives, etc.)

(j) The Contractor must provide a written list of anti-virus, anti-spyware, firewall, encryption products, versions and proof of licenses, along with the automatic operating system patching status, MAC address (if applicable) and user name for each system being used to process Library information.

(k) In accordance with NIST SP 800-61 (rev 2, as updated), the Contractor shall report to infosec@loc.gov, the Contracting Officer, and the COR any adverse events (adverse events are currently defined as events with a negative consequence, such as system crashes, packet floods, unauthorized use of system privileges, unauthorized access to sensitive data, and execution of malware that destroys data) that are computer security related or computer security incidents (computer security incident is currently a violation or imminent threat of violation of computer security polices, acceptable use policies, or standard security practices) concerning Library CUI within 24-hours of its discovery.

The contractor shall coordinate its response to such an event or incident with the Library.

(l) The Contractor shall not provide any government-furnished non-public documents, information, or licensed material in any form to anyone other than the Contracting Officer, the COR, or the Library of Congress Project Manager without the written approval of the Contracting Officer, the COR, or the Library of Congress Project Manager during the period of this contract or at any time afterwards.

(m) The Contractor shall not release any government documents or information related to IT Security in any form without the written approval of the Library’s IT Security Group.

(n) The Contractor shall ensure that all Contractor personnel sign nondisclosure agreements (NDAs).

(o) The Contractor shall ensure that all Contractor personnel complete the Library of Congress IT Security Awareness Training on an annual basis.

030ADV25R0011 Section I

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far

FAR Number Title Date

52.203-3 GRATUITIES APR 1984

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE AUG 2020

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

NOV 2023

52.232-25 PROMPT PAYMENT JAN 2017

52.233-1 DISPUTES MAY 2014

52.242-13 BANKRUPTCY JUL 1995

52.243-1 CHANGES—FIXED-PRICE AUG 2018

52.245-1 GOVERNMENT PROPERTY SEP 2021

52.245-9 USE AND CHARGES APR 2012

52.253-1 COMPUTER GENERATED FORMS JAN 1991

I.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES

OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (JAN

2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115–91).

(3) 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115–232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232–40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[X] (1) 52.203–6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

[X] (2) 52.203–13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

[] (3) 52.203–15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[] (4) 52.203–17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

[] (5) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109–282) (31 U.S.C. 6101 note).

[] (6) [Reserved]

[] (7) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[] (8) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111– 117, section 743 of Div. C).

[X] (9) 52.204–27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L.

117–328).

[] (10) 52.204–28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (DEC 2023) (Pub. L. 115–390, title II).

[] (11)(i) 52.204–30, Federal Acquisition Supply Chain Security Act Orders— Prohibition. (DEC 2023) (Pub. L. 115–390, title II).

[] (ii) Alternate I (DEC 2023) of 52.204–30.

[X] (12) 52.209–6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (JAN 2025) (31 U.S.C. 6101 note).

[X] (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) (41 U.S.C.

2313).

[] (14) [Reserved]

[] (15) 52.219–3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) (15 U.S.C. 657a).

[] (16) 52.219–4, Notice of Price Evaluation…