Attachment IV - SOW.pdf

STATEMENT OF WORK

For

FY 2020 Generator and Fuel System Maintenance at Digital Infrastructure Services Center (DISC)

8930 Ward Parkway Kansas City, MO 64114 and

4300 Goodfellow St Louis, MO 63120

PART 1 - GENERAL

1.1 WORK COVERED BY CONTRACT DOCUMENTS

The contractor shall provide all management, supervision, labor, materials, supplies and equipment to perform monthly, annual, and three-year maintenance when required on three (3), QSK50 Series 1250KW Cummins Generators and six (6), QST30 Series 1000KW Cummins Generators located in Kansas City, Missouri and to perform monthly, semi-annual, annual, two-year and four-year maintenance on three (3), 3500 Series 1250KW Baldor Generators and one

(1) QST30 Series 1000KW Cummins Generator located in St. Louis, Missouri. See Attachment One.

Within fifteen (15) days of Notice to Proceed, the Service Provider shall perform annual fuel tank cleaning and fuel reconditioning for all generator bulk fuel storage and day tanks located at the DISC facilities located in Kansas City, Missouri, and St. Louis, Missouri. These consist of one (1), 10,000 gallon underground bulk fuel storage tank; one (1), 5,000 gallon above ground bulk fuel storage tank; three (3), 600 gallon sub-base day tanks; three (3), 1,750 gallon sub-base day tanks and three (3), 2,300 gallon sub-base day tanks located in Kansas City, Missouri and one (1), 5,000 gallon above ground bulk fuel storage tank and three (3), 1,000 gallon sub-base day tanks located in St. Louis, Missouri. See Attachment Two.

Fuel and Tank Quality Maintenance Programs, Products and Services shall comply with all applicable Local, State and Federal codes, rules, regulations, licenses and certifications. When standards differ or codes conflict with one another, provide the higher or more restrictive standards. Specified herein after are the related programs, products and services which shall comprise of all the necessary approvals, components, procedures and functions to provide for reliable fleets and facilities with fuel storage and delivery systems.

Fuel Service Provider to provide:

a) Detailed written information and printed literature, showing compliance to each paragraph of the specification.

b) Proposal for established work.

c) Service agreement for the work to be performed.

d) Insurance endorsements.

e) Necessary contractor licenses and certifications to work on fuel tanks.

f) Approved vendor status meeting all requirements.

g) Any additional information needed by purchasing.

h) Additional technical support data may be requested by the facility/fleet manager, engineer or purchasing as to verify the programs, products and services being provided.

Fuel Service Provider to supply the necessary programs, products and services as an annual single source of responsibility.

1.2 Fuel Quality Maintenance Services:

A. Independent Lab Testing (Once per Year) Extract bottom sample in each fuel storage tank using a sample thief (a.k.a. bacon bomb fuel sampling) or hand pump method and procure independent lab analysis for the following:

Microbial Contamination (Positive/Negative) Distillation

(ASTM D-86)

API Gravity (ASTM D-287)

Cetane Index (ASTM D-976)

Water By Karl Fisher (ASTM D-6304) ISO

Cleanliness

Water & Sediment (ASTM D-1796)

B. Liqui-CultTM Testing (Quarterly) Service Provider to perform Liqui-CultTM tests to detect microbial growth in fluids on a quarterly basis.

C. Biocide Treatment (As Needed) If microbes are detected through Liqui-Cult Testing or Independent Lab Testing, Service Provider to apply a dose of dual-phase biocide (Biokleen by Power Service Products) according to manufacturer's recommendations and following all EPA guidelines.

D. Water Extraction (Once per Year) Using pumps and coalescer, Service Provider to extract water from the bottom of fuel tank and ethically dispose of the waste.

E. Standard Fuel Reconditioning Service (Once per Year) Sweep: Vacuum the bottom of ALL tanks (including underground storage tanks) back and forth with cleaning unit capable of tracking from one side of the tank to the other until the majority of all accumulated water and sludge is removed and stored in a temporary portable tank.

Reconditioning: All fuel must pass through a four-stage filtering process until fuel is "clean". "Clean" fuel is defined by the removal of water, sediment, solid asphaltenes, non-combustible particulate matter and microbial contamination below levels stated in ASTM D-975 (Standard Specification for Diesel Fuel Oils) while reversing oxidation and re-suspending combustible particulate matter to maintain ASTM standards for BTU value, lubricity, and cetane.

F. Four-Stage Filtration Process:

Pre-filter Bag Filtration – filters particulate matter anywhere from 800-10 Micron.

Coalescer; separates fuel from water.

Recondition – magnetic re-conditioner reducing the size and mass of fuel molecule clusters, stabilizing and conditioning fuel.

Canister Filtration – filters fine particulate matter and water to requirements per equipment specifications. 10 Micron is standard.

G. Recondition Heavy Sediment Following Reconditioning (Once per Year) Following Sweep; Service Provider to temporarily store fuel in a portable tank. The fuel will either be disposed of or filtered back into the tank or a combination of both.

Before fuel is filtered back into the tank, it will be allowed to settle for a period of 24-48 hours on-site. Fuel to be transferred back into the tank through a series of filters, being visually examined frequently for fuel quality throughout the process.

H. Additive Program (Once per Year) All above ground storage tanks to receive Diesel Fuel Supplement by Power Service Products for winter protection each year no later than First Quarter of Contract of said year. Additive to be injected during fuel reconditioning process to ensure proper blend. Follow all manufacturers’ recommendations.

All tanks to receive Clear Diesel Fuel and Tank Cleaner by Power Service Products during Standard Fuel Reconditioning Process. Additive to be injected during fuel reconditioning process to ensure proper blend. Follow all manufacturers’ recommendations.

I. Reporting and Trending (Per Service) Following all services; Service Provider to provide detailed digital reports that trend data according to water levels, contamination levels, compliance regulation and best practice methods. Reports to confirm the condition of the tanks and fuel bench marking service.

Reports to be available and accessible online by any authorized USDA employee.

Upon completion of the annual fuel tank cleaning and fuel reconditioning, the Service Provider shall provide diesel fuel to top off the existing bulk fuel storage tanks located at the DISC facilities in Kansas City, Missouri and St. Louis, Missouri. The quantity of fuel required to fill each bulk fuel storage tank to 90% for Kansas City, Missouri, is listed in the attachments. The contractor shall include a line item cost of not less than $12,000.00 for the St. Louis, Missouri DISC facility to provide fuel deliveries as needed during the contract period.

The contractor shall provide service and maintenance of the fuel pumps, supply and return piping and controls. The contractor shall be responsible for repairing any fuel leaks found during the contract period. The contractor shall verify proper operation of all floats and controls one time per year in the Fourth Quarter of the contract.

The contractor shall repair at contractor’s expense necessary generator repairs, costing less than $15,000 cumulatively. These repair costs under $15,000.00 will be represented in the pricing submitted in the CLINS 0001A and 0001B in the base year of the agreement as well as the option years. Prior to repair, for items exceeding $15,000.00, the contractor will submit a proposal to the Contracting Officer for approval. The proposal will reference this Statement of Work (SOW) and will reflect the contractors agreed upon initial responsibility of $15,000.00. Any additional labor and equipment will be listed with itemized cost. The portion of the repair in excess of $15,000.00 shall be ordered through CLIN 0001F and associated CLIN’S in the option years. The pricing for all repairs will be submitted quarterly to the Contracting Officer to insure they adhere to the current schedule of services and price for each site (Kansas City, Missouri, and St. Louis, Missouri) for on-call maintenance 24 hours per day, 7 days per week and miscellaneous repairs that are made on an “as-needed” basis.

The contractor shall maintain the existing spare parts kits for each type of generator at each location, for Kansas City, Missouri, and St. Louis, Missouri. The contractor shall replenish the existing spare parts kits as components are used at no additional cost to the contract.

1.3 Generator Maintenance Services

A. The contractor shall provide all management, supervision, labor, materials, supplies and equipment to perform monthly, annual, and three-year maintenance when required on three (3), QSK50 Series 1250KW Cummins Generators and six (6), QST30 Series 1000KW Cummins Generators located in Kansas City, Missouri and to perform monthly, semi-annual, annual, two-year and four-year maintenance on three (3), 3500 Series 1250KW Baldor Generators and one (1) QST30 Series 1000KW Cummins Generator located in St. Louis, Missouri. See Attachments One (1), Two (2), Four (4), and Five (5).

B. The contractor shall perform corrective maintenance as outlined below and in the attached generator maintenance schedules (Attachment 3) for the Cummins generators located in Kansas City, Missouri. Maintenance shall be conducted monthly, semi-annually, annually and every three years when required for the Cummins generators located in Kansas City, Missouri. The three (3) year maintenance service shall occur on 17 June 2022. Maintenance shall be conducted monthly, semi-annually, annually and every two (2) and four (4) years when required for the Baldor generators located in St. Louis, Missouri. The two (2) and four (4) year maintenance services shall occur on May 16, 2021 and May 18, 2023 respectively. (See Attachment 6)

In the first contract year and every two years thereafter, the contractor shall replace all belts and hoses. In the first quarter of the base contract year and annually thereafter, the contractor shall replace all filters (air, fuel, water, if applicable) on all generators. The contractor will also change all fluids (oil, coolant) in the generators.

Prior to draining the old fluids, the contractor shall start and operate each generator to reach standard operating temperatures and shall take samples of each type of fluid from each generator. Contractor shall send fluid samples to an approved laboratory for analysis and diagnosis.

In the second and fourth contract option years, the contractor will replace all generator batteries. The contractor will provide certification that the used batteries have been taken to an approved recycling facility.

In the first quarter of the contract base year, the contractor will install a ¾” NPT LCD fuel meter on the supply and return fuel lines at each generator.

If repairs are needed outside of the annual maintenance, the contractor shall coordinate any additional services with the COR and Chief, Data Centers Facilities Group before any repairs are made. See Attachment Three.

C. The COR shall notify the contractor at least seven (7) days ahead of time when routine maintenance can be accomplished. Routine maintenance shall generally be performed on Sundays starting at 08:00 a.m. The contractor shall conduct all inspections; make repairs as indicated on the attachments and fill out the generator maintenance log located in each generator enclosure. The contractor shall also complete paperwork (sign fuel logs) after manually gauging the external diesel fuel storage tanks, indicating the fuel tank level, if water is present, any readings on automatic fuel tank level gauges, etc., and shall test leak detection alarms. The contractor shall also inspect all diesel fuel supply, return and overflow pumps for proper operation. The contractor shall also take fuel samples and perform testing every six (6) months to ensure that the fuel is not contaminated.

D. The contractor shall provide written reports of any discrepancies or concerns and corrective taken during the inspection in addition to filling out the generator maintenance logs. The contractor shall also provide written documentation within ten

(10) working days of all tests/analysis conducted off site, i.e., oil sample testing and fuel sample testing.

E. If the contractor fails to perform in accordance with the Statement of Work; the

Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the Government may require the Contractor to take necessary action to ensure that future performance conforms to contract requirements at no additional cost to the Government.

F. The contractor shall also coordinate any troubleshooting, service, maintenance, and/or repairs needed for the generator paralleling switchgear (Cummins in Kansas City, Missouri, and ASCO in St. Louis, Missouri) and ASCO generator paralleling switchgear and transfer switches located in St. Louis, Missouri. This work will be performed at additional cost to the contract.

G. The government may add additional generators and equipment to this contract or may replace generators due to age or other operational or performance-related issues. Any changes in equipment or systems will be incorporated into the contract by modification at the time of the change.

H. The contractor shall provide Emergency Fuel Services within twenty-four (24) hours of notification at time of requirement; three hundred sixty-five (365) days per year, inclusive of weekends and all Holidays. The contractor must physically be on site within one (1) hour of notification if there is an Emergency Fueling requirement and shall remain on site until the Emergency requirement as has been provided to the satisfaction of both the Contracting Officers Representative (COR) and Chief, Data Centers Facilities Group. The contractor shall furnish one contact number that can be called at time emergency fuel requirement to the aforementioned point of contact. Once the USDA has called the number provided by the contractor, the contractor shall verify they received the call within 15 minutes and a fueling technician has been dispatched to the site. The contractor shall verify receipt of the call by contacting the Systems Network Control Center at 816-926-7061. If the contractor fails to respond, the government reserves the right to make emergency repairs by others and be reimbursed by the contractor for the government’s expense.

I. Period of Performance will begin from date of award in FY 20 with four (4) option years.

1.4 Emergency Generator Maintenance

The contract work includes, but is not limited to:

The contractor shall provide Emergency Repair Services twenty-four (24) hours per day, seven (7) days per week, three hundred sixty-five (365) days per year, inclusive of weekends and all Holidays. The contractor must physically be on site within one (1) hour of notification if there is an Emergency Fueling requirement and shall remain on site until the Emergency requirement as has been provided to the satisfaction of both the Contracting Officers Representative (COR) and Chief, Data Centers Facilities Group. The contractor shall furnish one contact number that can be called at any time to request routine and emergency services. Once the USDA has called the number provided by the contractor, the contractor shall verify they received the call within 15 minutes and a technician has been dispatched to the site. The contractor shall verify receipt of the call by contacting the Systems Network Control Center at 816-926-7061. If the contractor fails to respond, the government reserves the right to make emergency repairs by others and be reimbursed by the contractor for the government’s expense. See Attachment 3.

The contractor shall provide service addressing ad hoc maintenance requirements for unscheduled repairs as listed below in Paragraph. The Contracting Officer may designate an Administrative Contracting Officer (ACO) for actions as emergency scenarios require via a funded contingency Contract Line Item Number (CLIN) to be established in the Contract language addressing Emergency Repairs.

1.5 CONTRACTOR QUALIFICATIONS

The contractor shall have a minimum of two (2) years of successful experience with similar maintenance service contracts. The contractor may be asked to submit evidence of these qualifications. The Government reserves the right to reject contractors who cannot demonstrate evidence of these qualifications.

1.6 GENERATOR REPLACEMENT PARTS

The contractor shall only use new (unused, not remanufactured) replacement parts, materials, fluids (not re-refined), etc. as recommended by the generator manufacturer. The contractor shall be responsible for all parts related to preventive maintenance as described in the generator logs. The government shall reimburse the contractor for parts and services not included in the generator maintenance logs or this document. See Attachment VI.

PART 2 – REQUIREMENT

2.1 WORK SEQUENCE

2.1.1 COORDINATION

Only one (1) generator shall be taken off-line at a time for routine service and maintenance.

Two generators must be maintained in operation at all times to sustain the computer room loads. The Contracting Officer’s Representative (COR) shall provide the contractor seven (7) days advance notice when generator maintenance can be performed. Routine service and maintenance shall take place on Sundays starting at 08:00 a.m.

2.2 GOVERNMENT-FURNISHED MATERIALS

The Government shall not furnish any materials for this project.

2.3 AVAILABILITY OF UTILITY SERVICES

Normal and conservative use of utilities for project work will be made available to the Contractor to complete the work. The Contractor shall make all required connections and restore affected utilities to their original condition at no cost to the Government.

The Government reserves the right to curtail this privilege at any time deemed necessary by the COR and the Chief, Data Centers Facilities Group.

2.4 SUBMITTALS

• Monthly Inspection Reports/Summary – shall summarize operational status of working generators and fuel systems and work completed, as well as ongoing maintenance to resolve maintenance challenges. – as performed

• Service and Maintenance Reports – as performed

• Oil Sample Results - Yearly

• Fuel Sample Results – Semi-Annual

2.5 SAFETY AND FIRE PREVENTION

2.5.1 Safety

The Contractor shall observe all normal rules governing safety and shall comply with all Federal, State, and local laws and regulations, and official requests and directives of the COR. Material Safety Data Sheets for all compounds used shall be provided to the Government prior to those compounds being brought into the facility. The contractor shall obtain a “Hot Work Permit” from the SNCC personnel prior to performing welding, soldering, torch or an open flame. The Hot Work Permit shall be kept at the site where work is being performed for the period granted.

2.6 WARRANTY

The contractor shall warranty all materials and labor for a period of twelve (12) months from the signed date indicating satisfactory completion of the work.

2.7 DATA CENTER ENVIRONMENT

The Data Center is a high security environment with multi-million-dollar mission critical systems that are required to operate 7 days a week, 24 hours a day, and 365 days a year. The contractor shall take all necessary precautions to ensure that this high level of security is maintained and take the necessary steps to ensure that the Control Center Personnel and the COR are aware of what work is being done prior to each shift. The contractor shall not start his work prior to receiving verbal permission from the Control Center or COR.

2.8 INVOICING

(a) Invoices shall be submitted to: http://www.ipp.gov/vendors/index.htm in accordance with the

“Authorized Payment Schedule” for each contract/task-order. To constitute a proper invoice, the invoice must include the following information and/or attached documentation:

http://www.ipp.gov/vendors/index.htm

1. Name and address of the business concern;

2. Itemized by Contract Line Item Number (CLIN);

3. Invoice number and date;

4. Contract number, Delivery Order number, Purchase Order number, Task Order number or other authorization for delivery of property or services actually delivered or rendered;

5. Description, unit price, extended price, and quantity of property and services actually delivered or rendered with supporting documentation (i.e. travel receipts, etc.);

6. Shipping and payment terms;

7. Name, title, phone number, and complete mailing address of responsible official to whom payment is to be sent;

8. A certification statement saying that the funds have only been used for work for this contract;

9. Name, title, phone number and mailing address of person to notify in the event of a defective invoice;

10. Taxpayer Identification Number (TIN) or DUNS+4; and

11. Contractors MUST note FINAL INVOICE on the final invoice when submitted upon final delivery of all supplies/equipment or completion of the contract. USDA and the Invoice Processing Platform (IPP) – http://www.ipp.gov/vendors/index.htm

The IPP is a government-wide secure web-based payment information service offered free of charge to government agencies and their suppliers by the U.S. Department of Treasury’s Financial Management Service (FMS).

One-time enrollment in IPP means that you will receive a series of e-mails from Treasury services. The first email will have the IPP Logon ID and link to the IPP application. A second e-mail, containing the password will be sent within 24 hours. Once you receive these emails, please login to the IPP application and complete the registration process.

Benefits of registering with IPP include the ability for your company to create invoices directly from a contract award and submit them electronically, as well as:

• e-mail notification when invoice(s) are paid

• online payment history

• remittance download

The e-mail notification of payment is sent when a payment is distributed to your bank account and will include all pertinent payment information. Attached is a list of contract awards that will be processed via IPP.

The IPP Customer Support Desk is available to assist users Monday through Friday (excluding bank holidays) from 8:00AM - 6:00PM ET, including answering any questions related to accessing IPP or completing the registration process. Their toll-free number is 866-973-3131 or http://www.ipp.gov/vendors/index.htm they can be reached at: IPPCustomerSupport@fms.treas.gov. If you have any questions or concerns, please contact the Controller Operations Division Help Desk at: 1-877-243-3072 or via e-mail at: cod.help@usda.gov.

Part 3 – EXECUTION

3.1 QUALITY CONTROL

The Government shall have the right, at any stage of the operation, to inspect and/or reject any and all work, which, in its opinion, does not meet with the requirements of this contract. Such rejected work shall be corrected to the satisfaction of the Government. All work shall be in accordance with the latest edition for each of the trade codes, local, state and federal laws. All work shall be based on the approved drawings and specifications and this scope of work.

All work shall be in accordance with all applicable and the most up-to-date safety codes, standards, and requirements to include but not limited to ASME, NFPA, and ANSI.

4.1.A 508 Compliance language.

Functional Performance Criteria:

301.1 Scope - The requirements of Chapter 3 shall apply to ICT where required by 508 Chapter 2 (Scoping Requirements), 255 Chapter 2 (Scoping Requirements), and where otherwise referenced in any other chapter of the Revised 508 Standards or Revised 255 Guidelines.

302.1 Without Vision - Where a visual mode of operation is provided, ICT shall provide at least one mode of operation that does not require user vision.

302.2 With Limited Vision - Where a visual mode of operation is provided, ICT shall provide at least one mode of operation that enables users to make use of limited vision.

302.3 Without Perception of Color - Where a visual mode of operation is provided, ICT shall provide at least one visual mode of operation that does not require user perception of color.

302.4 Without Hearing - Where an audible mode of operation is provided, ICT shall provide at least one mode of operation that does not require user hearing.

302.5 With Limited Hearing - Where an audible mode of operation is provided, ICT shall provide at least one mode of operation that enables users to make use of limited hearing.

302.6 Without Speech - Where speech is used for input, control, or operation, ICT shall provide at least one mode of operation that does not require user speech.

302.7 With Limited Manipulation - Where a manual mode of operation is provided, ICT shall provide at least one mode of operation that does not require fine motor control or simultaneous manual operations.

302.8 With Limited Reach and Strength - Where a manual mode of operation is provided, ICT shall provide at least one mode of operation that is operable with limited reach and limited strength.

302.9 With Limited Language, Cognitive, and Learning Abilities - ICT shall provide features making its use by individuals with limited cognitive, language, and learning abilities simpler and easier.

PART 4 – ADDITIONAL REQUIREMENTS

4.1 SERVICE SCHEDULE

The contractor shall provide a service schedule as to the major milestones of the work to be completed. Service schedule shall be delivered within fourteen days of Notice to Proceed. Work shall normally occur between 07:00 and 16:00 hours on Saturday - Sunday, excluding all Federal Holidays and with exception of Annual Load Test and Annual Cleaning. Electrical outages shall mailto:IPPCustomerSupport@fms.treas.gov mailto:cod.help@usda.gov require work to be accomplished on Saturdays or Sundays. All costs associated with after hours, holiday, weekend, and all other premium-time work shall be included in the contractor’s pricing.

4.2 DELIVERY AND INSTALLATION

Equipment shall be installed in their final location upon delivery to the site. No storage is available at the site.

4.3 DISPOSAL OF REMOVED MATERIALS AND EQUIPMENT

The Contractor shall be responsible for the proper off-site disposal of all removed materials and equipment except those items specifically designated to be retained by the Government or relocated as herein specified. All applicable Federal, State, and local environmental disposal laws and regulations shall be followed.

4.4 HAZARDOUS WASTE DISPOSAL

All hazardous waste material resulting from the project work shall be properly disposed of off-site and at the Contractor's expense. Hazardous waste material shall not be permitted to accumulate unless deposited in containers approved by the COR. The contractor shall insure the work place is cleaned at the end of each day. No hazardous waste materials shall be burned on the site.

4.5 GOVERNMENT-FURNISHED MATERIALS

The Government shall not furnish any materials for this project.

4.6 AVAILABILITY OF UTILITY SERVICES

Normal and conservative use of utilities for project work will be made available to the Contractor to complete the work. The Contractor shall make all required connections and restore affected utilities to their original condition at no cost to the Government. The Government reserves the right to curtail this privilege at any time deemed necessary by the COR. The contractor shall provide any required temporary power during times of scheduled power outages.

4.7 SUBMITTALS (ELECTRONIC)

4.7.a. Manufacture’s Maintenance Manual 4.7.b. Contractor’s Work Plan 4.7.c. Project Schedule

4.8 SAFETY AND FIRE PREVENTION

4.8.1 SAFETY

The Contractor shall observe all normal rules governing safety on construction projects and shall comply with all Federal, State, and Local construction and environmental regulations, and official requests and directives of the COR. Workers, supervisors, and visitors to the job site as deemed necessary by applicable Federal, State, or Local regulations shall wear hard hats and other applicable safety equipment. Temporary electrical service for construction shall be derived from a Contractor-supplied Class "A" ground fault protected system. Material Safety Data Sheets for all compounds used shall be provided to the Government prior to those compounds being brought on to the complex. The contractor shall obtain a “Hot Work Permit” from the COR prior to performing welding, soldering, torch or an open flame. The Hot Work Permit shall be kept at the site where work is being performed for the period granted.

4.9 MEASUREMENTS

The Contractor shall verify all measurements and requirements at the job site before performing any work and shall be responsible for the corrections of the same. No allowance will be accorded because of difference between actual dimensions and those indicated by the drawings. The Contractor shall notify the COR and the Chief, Data Centers Facilities Group of discrepancies discovered before ordering of materials or actual work on the site.

4.10 LAYOUT

All layout work is the responsibility of the Contractor. The Government will assist the Contractor only in providing locations to begin the work. The contractor shall be responsible for verifying all field conditions prior to the start of work. Contractor shall field verify all conditions depicted on all drawings.

4.11 SECURITY

The contractor and his employees/subcontractors shall be required to sign in to the complex with the security guard located at the main entrance daily. The contractor shall submit a list of names of individuals, in advance that will work on the project to facilitate the above described sign-in procedures.

The contractor, at his expense, may provide necessary security for the safeguarding of materials and equipment while on the project site.

4.11.1 FACILITY SECURITY REQUIREMENTS

Immediately upon arrival at the USDA facility:

• The Contractor must ensure that the employee satisfactorily completes any further security related documentation.

• The PSO will provide the Contractor with all necessary documentation.

Removal of employee(s) from the contract:

• If any person is identified as being a potential threat to the health, safety, security, general wellbeing, or operational mission of the USDA and its population.

Facility Security Requirements:

Due to existing DISC facility security policies, it is required that the facility guards be pre-notified of all visitors to the facility. This notification must include the names, dates, times, and nature of the visit. This notification must be provided by the visitor’s point of contact (POC). All visitors must have a DISC POC in order to be admitted to the facility. Any shipment or individual arriving at the DISC facility that does not provide a valid POC will be turned away.

The DISC East lobby is the primary entry point for all DISC visitors. Visitors to the facility will check in with the East lobby guard, sign in and be issued a visitor’s badge. The visitor’s POC will be notified of the visitor’s arrival. The visitor must also be screened through the magnetometer and the visitor’s belongings will be passed through the x-ray machine. The visitor must return all issued visitor’s badges at the end of the day or upon leaving the facility for any reason.

Parking Requirements:

The Contractor shall:

• Ensure that each Contractor employee obtains a parking tag from the Government Security

Staff and that the tag is properly displayed on any vehicle to be parked at the DISC parking facilities.

• Vehicles only intermittently visiting the DISC facility shall park in the visitor parking area.

• All parking at USDA locations, other than the DISC in Kansas City, should be in accordance with applicable rules governing parking at those locations.

Security Badge Requirements:

The Contractor shall:

• Temporary or visitor badges will be provided for persons who are identified as having an infrequent or temporary legitimate business need for access to the site. As noted above, periods that exceed 180 days will require a permanent badge. The badge must always be worn while in the facility. It must be displayed above the waist.

• The individual will retain possession of the badge if continued admittance to the site is needed.

• Ensure the safekeeping, wearing, and visibility of Government furnished badges.

• Immediately return all badges and permits to the Government when such need ceases to exist.

The contractor shall insure doors and gates are secure at all times when the contractor is not physically at those entrances to prevent intrusion by unauthorized personnel. The contractor and his employees shall be required to sign in with the Security Office at the main entrance.

The contractor shall submit a list of names of individuals, in advance that will work on the project to facilitate the above described sign-in procedures.

Contractors who will physically be working at 8930 Ward Parkway, Kansas City, Missouri, and at 4300 Goodfellow, St. Louis, Missouri, will be required to pass a limited back ground investigation prior to starting work.

The contractor shall coordinate with the COR during the installation of the new equipment, opening doorways and the removal of existing doors to ensure building and computer room access control is maintained. The contractor shall insure doors and gates are secure at all times when the contractor is not physically at those entrances to prevent intrusion by unauthorized personnel.

For Kansas City, Missouri, the contractor and his employees/subcontractors shall be required to sign into the building with the security guard located at the South entrance on a daily basis.

Additionally, these employees must sign into the Data Center daily when work is being performed in the Data Center. For St. Louis, Missouri the contractor and his employees/subcontractors shall be required to present a parking pass and photo identification at the guard building to enter the Goodfellow Federal Complex (with prior notice, a parking pass may be delivered by DISC to the guard building to permit contractor access). The contractor shall submit a list of names of individuals in advance that will work on the project to facilitate the above described sign- in procedures.

The contractor, at his expense, may provide necessary security for the safeguarding of materials and equipment while on the project site.

4.11.2 BACKGROUND INVESTIGATION SECURITY REQUIREMENTS

After award, but prior to commencing any work on-site at DISC, all contractor employees must obtain satisfactory background investigations in accordance with this section.

The Contractor shall be responsible for ensuring compliance by its employees with all applicable federal regulations, to include those of General Services Administration (GSA), National Institute of Standards and Technology (NIST), USDA and Homeland Security Presidential Directive (HSPD-12). Contractors and their employees are subject to all Federal laws applicable to Government installations and are under the jurisdiction of the Federal Protective Service (FPS), which has responsibility for all law enforcement matters on GSA-owned Federal property. The COR or the DISC Physical Security Office (PSO) will assist the Contractor in processing the required Security Background Investigations/Clearances.

Background Investigation Requirements: [At this time the Government pays for and processes required security investigations/clearances.] Prior to being engaged on any DISC Contract/Task Order, regardless of the Contract’s time frame, the Contractor’s employee must first have completed a favorable FBI fingerprint check, which is accomplished by a SAC (Special Agreement Check) conducted through the Office of Personnel Management (OPM). The SAC, which will be initiated by the DISC using OPM form OFI 86C, must be received by the DISC Security Office – prior to the Contractor’s employee arriving on-site to begin any type of work.

An unfavorable SAC will require that the Contractor remove the employee from any further consideration pertaining to DISC contracts. At a minimum all Contractors that provide on-site support must provide a current résumé and provide the necessary information for the initiation of the SAC. All of this is provided to the DISC PSO, who will fingerprint the individual (Kansas City area only) and process the SAC. (The DISC PSO will supply the forms needed.) If the Contractor’s employee is a foreign national, regardless of current citizenship status, that is anyone not born in the United States, there is a requirement to provide additional information pertaining to the contractor’s citizenship status. The specific information required is annotated on the OPM form 86C.

The Contractor should be aware of any of its employees possibly having had a background investigation through another government agency. The investigation that was conducted, if verifiable by the PSO, could possibly be acceptable by the DISC in lieu of a SAC depending on the circumstances (i.e., time frame, type of investigation completed, agency completing the investigation, etc.)

Fingerprinting Instructions:

• Fingerprinting can be accomplished by the PSO at 8930 Ward Parkway or fingerprinting can be obtained from the local law enforcement agency.

Assuming a prior favorable SAC, for work that exceeds 180 days in length, a full background investigation, processed through the OPM, will be required for all Contractors under this PWS.

The background investigation, prior to being submitted to OPM, must be favorably reviewed. PSO will determine what level of background investigation is required, based on the type and sensitivity of the duties and/or systems being accessed by the Contractor. The PSO may change the level of security investigation required that applies to a particular position during the period of performance. Additional fingerprinting is required for the OPM Background Investigation process. Please see the above paragraph for information regarding fingerprinting. As noted above, if a contractor employee has had a background investigation through another government agency, that investigation can be used in lieu of requesting a new one, if it meets the same level required for work under this PWS.

The Contractor must work closely with the PSO to ensure that the following requirements are met.

Immediately upon arrival at the DISC facility:

• The Contractor shall ensure that the Contractor’s employees have already completed a favorable SAC.

• The Contractor must ensure that the employee satisfactorily completes any further security related documentation.

• As noted above, a favorable review of these documents by the PSO must be accomplished prior to the Contractor’s employee being issued a photo ID badge.

• The PSO will provide the Contractor with all necessary documentation.

Removal of employee(s) from the contract:

• If any person is identified as being a potential threat to the health, safety, security, general well-being or operational mission of the DISC and its population.

• Additional items revealed in the background check that may be unacceptable are:

conviction of a felony, a crime of violence or serious misdemeanor, a record of arrests for continuing offenses, adverse financial issues, or falsification of security documentation.

• It should be reiterated that an unfavorable SAC will eliminate a contractor’s employee from further consideration on this contract.

• Additionally, if unfavorable information is noted on the security questionnaire or developed during the ongoing or final background investigation, the Government retains the right to have the employee immediately removed from the Contract, at the Government's discretion. Unless otherwise directed by the Contracting Officer, the Contractor shall provide a replacement within five (5) business days. New hires or substitute personnel are subject to the same security background requirements.

Security Badge Requirements:

In order to gain access to DISC, all contractor employees are required to complete for AD-1197, Request for USDA Identification (ID) Badge. The employee will be given this form upon arrival to DISC. This form requires 2 forms of identification, which the employee will have to provide when reporting for work. One must be a picture ID that also includes name and address. Acceptable forms of identification are:

Types of Identification

1. U.S. Passport (unexpired or expired)

1. Drivers license of ID Card issued by a state or outlying possession of the United States provided it contains a photograph or information such as name, date of birth, gender, height, eye color and address.

2. Certificate of U.S. Citizenship (Form N- 560 or N-561)

2. ID Card issued by federal, state or local government agencies or entities provided it contains a photograph or information such as name, date of birth, gender, height, eye color and address.

3. Certificate of Naturalization (Form N- 550 or N-570)

3. School ID card with a photograph.

4. Unexpired foreign passport with I- 551 stamp or attached Form I-94 indicating unexpired employment authorization

4. Voters Registration Card.

5. Permanent Resident Card or Alien Registration Receipt Card with photograph (Form I-151 or I-551)

5. U.S. Military card or draft record.

6. Unexpired Temporary Resident Card (Form I-668)

6. Military dependent’s ID card.

7. Unexpired Employment Authorization Card (Form I-668A)

7. U.S. Coast Guard Merchant Mariner Card.

8. Unexpired Reentry Permit (Form I- 327) 8. Native American tribal document.

9. Unexpired Refugee Travel Document (Form I-571)

9. Driver’s License issued by a Canadian government authority.

10. Unexpired Employment Authorization Document issued by DHS [U.S. Department of Homeland Security] that contains a photograph

For persons under the age of 18 who are unable to present a document listed above:

(Form I-668B)

10. School record or report card.

11. Clinic, doctor or hospital record.

12. Day-care or nursery school record.

The Contractor shall:

• Ensure that each of the Contractor’s employees has been issued either a temporary or permanent badge from the Government. A permanent badge will not be issued until the security questionnaire has been completed and favorably reviewed as noted above and the AD-1197 form has been completed.

Temporary or visitor badges will be provided for persons who are identified as having an infrequent or temporary legitimate business need for access to the site. As noted above, periods that exceed 180 days will require a permanent badge. The badge authorizes the wearer to enter and leave the secure area (all DISC staff areas within the building). The badge must be worn at all times while in the facility. It must be displayed above the waist.

The individual will retain possession of the badge as long as continued admittance to the site is needed.

• Ensure the safekeeping, wearing, and visibility of Government furnished badges.

• Immediately return all badges and permits to the Government when such need ceases to exist.

4.12 EXTRA MATERIALS

The contractor shall provide the manufacturer’s recommended spare parts and special tools for routine maintenance of equipment installed.

4.13 WARRANTY

The contractor shall warranty all materials and labor for a period of at least 12 months or per the manufacturer’s warranty period, whichever is greater, from the signed date indicating satisfactory completion of the contract.

END OF SECTION