Attachment_INVOICING_INSTRUCTIONS.docx

INVOICING INSTRUCTIONS AND PAYMENT INFORMATION

(a) A proper invoice shall reflect the following information:

(1) Contractor Name, Address, Phone Number, billing contact name and e-mail address

(2) Invoice Date

(3) Unique invoice number

(4) Tax Identification Number (TIN)

(5) Contract Number and Order Number (if applicable) as shown on the award document

(6) Modification Number (if applicable)

(7) Discount Terms, if applicable

(8) Specific description of Work relating to invoice, including service period dates (if applicable)

(9) Invoice Amount

(b) Invoices will only be accepted if received in the following manner:

E-mailed to: cashmgmt@swpa.gov Faxed to: 918-295-6529, Attn: CASHMGMT, S6111 Mailed: U.S. Department of Energy Southwestern Power Administration (S6111, CASHMGMT) 6655 South Lewis Avenue Tulsa, OK 74135 918-595-6641 or 918-595-6799

(c) Prompt payment clock will begin on the date Cash Management receives a proper invoice.

DOE-H-2047 FEDERAL HOLIDAYS AND OTHER CLOSURES (JUL 2021)

(a) Designated Federal holidays. Federal employees observe the following Federal holidays:

(1) New Year's Day;

(2) Birthday of Martin Luther King, Jr.;

(3) Washington's Birthday;

(4) Memorial Day;

(5) Juneteenth;

(6) Independence Day;

(7) Labor Day;

(8) Columbus Day;

(9) Veterans Day;

(10) Thanksgiving Day; and

(11) Christmas Day.

Generally, Federal holidays that fall on Saturday are observed on the preceding Friday; and holidays that fall on Sunday are observed on the following Monday. The exact calendar day and/or date on which any of the listed Holidays are observed may change year to year.

(b) Other Federal Holidays. In addition to the holidays specified above in paragraph (a), Federal employees may observe other holidays designated by Federal Statute, Executive Order, or Presidential Proclamation as a onetime, day-off such as Inauguration Day for the President of the United States.

(c) Unscheduled closures. Occasionally, an individual Federally-owned or -controlled site or facility will be closed or have an early closure on a normal workday for other reasons such as inclement weather or facility conditions. If an unplanned closure occurs, the Contractor will be notified as soon as possible after the determination that the Federally-owned or -controlled site or facility will be closed.

(d) The Contractor shall provide the services required by the contract at Federally-owned or -controlled sites or facilities on all regularly scheduled Federal workdays and other days as may be required by the contract. The Contractor shall not provide the services required by the contract on those days, or portions thereof, specified in paragraphs (a), (b) and (c), except as required under paragraph (e). Accordingly, the Contractor's employees, whose regular duty station in performance of this contract is a Federally owned or -controlled site or facility, shall not be granted access to the facility during those times specified in paragraphs (a), (b) and (c), unless required by paragraph (e) below.

(e) There may be times that the Contractor is required to perform the services required by the contract on a federal holiday or other closure times. In the event that such performance is required, the Contracting Officer will notify the Contractor, in writing, and specify the extent to which performance of the contract will be required. The Contractor shall provide sufficient personnel to perform the contractually required work on those days, as directed by the Contracting Officer.

(f) In accordance with the payment and other applicable clauses of the contract, the Government will not pay the Contractor for its employees' regularly scheduled work hours not actually provided directly in performance of the contract due to an unscheduled closure as contemplated in paragraphs (b) and (c) above.

(End of Clause)