Attachment III - MFD_PW USFF Purchase Printer with Graphic.pdf

PERFORMANCE WORK STATEMENT

United States Fleet Forces Command

Print Services

1.0 INTRODUCTION

U.S. Fleet Forces Command (USFF) requires the leasing of Navy Marine Corps Intranet (NMCI)-certified and/or JWICS-certified Multi-Functional Devices (MFD) (i.e. copying/printing/scanning/faxing equipment) and single function printers to support mission accomplishment. To accomplish this objective, the contractor shall provide equipment and support services.

2.0 SCOPE

Provide print services (equipment and technical support as specified in Section 6.0.) The contractor shall be responsible in ensuring that skillsets are met to provide required technical support. The Contractor shall be responsible in;

• Meeting requirements as outline in section 6.0 and its sub-sections of this PWS

• Complying with DOD and DON annual/quarterly training requirements

• Meeting SECRET security clearance requirements prior to reporting

3.0 PLACE OF PERFORMANCE

Contractor will conduct required maintenance, troubleshoot and repair devices, and answer service calls, as well as train the staff in use of printers and multi-function devices, in the Hampton Roads area. Technician will have the capability to service all vendor provided equipment regardless of manufacturer. Contractor must be present for routine and ad-hoc daily, weekly, and monthly meetings to provide status of equipment, equipment problems not yet resolved, and estimated time of repair.

4.0 DELIVERY LOCATIONS

Equipment shall be provided in areas specified in Section 6.0 and sub-sections.

5.0 SECURITY CLEARANCE

Contractor must have an active SECRET Facility Clearance at time of proposal submission. Contractor shall provide personnel with clearances up to and including General Service (GENSER)/SECRET level. The contractor shall abide by all USFF, DON, and DOD instructions, rules, procedures, and standards of conduct. The contractor’s request for visit authorization shall be submitted in accordance with DOD 5220.22M (Industrial Security Manual for Safeguarding Classified Material) no later than one (1) week prior to arrival. Active secret clearances are required for all positions. It is the contractor’s responsibility to obtain the requisite clearance levels for all contractor personnel prior to the start of work. In the event that contractor personnel cannot obtain a secret clearance, prior to the required start date, the contractor shall notify the COR. All classified work in performance of this contact will take place at USFF.

5.1 Mission Requirement Specific Classification guidance:

5.1.1 In accordance with DODM 5200.45, "Instruction for Developing Security Classification Guides," the following derivative classification applies: A specific capability or unit linked to being allocated to an Operation is unclassified.

5.1.1.1 The numbers of a specific capability allocated to an Operation is Secret.

5.1.1.2 A specific capability or unit allocated to the Operation and linked to specific response times, dates of deployment, or dates of employment is Secret. An exception is made in accordance with Chairman of the Joint Chiefs of Staff (CJCS) Instruction 3130.06, "Global Force Management Allocations Policies and Procedures," which directs that Force Tracking Numbers (FTNs) and EJMAPS numbers be added to deployment orders in order to identify personnel inbound to support requirements.

5.1.1.3 A specific capability or unit link to a specific Operation is Secret.

5.1.1.4 An execution order and the supporting deployments/redeployments are treated as two separate events.

When a linkage is made between the two events, the highest level of classification applies. When a linkage is required during deployment/redeployment to obtain diplomatic overflight and air traffic clearances, information may be declassified as required.

5.1.1.5 Additional guidance regarding classification of and allowed declassification of movement and location information is provided in CJCS M3130.03, "Adaptive Planning and Execution (APEX) Planning Formats and Guidance."

5.2 Additional Security Classification Guidance: In addition to the above mission requirement classification guidance, the contractor shall comply with any additional applicable security classification guidance contained in the National Industrial Security Program Operating Manual (DOD 5220.22-M), DOD Information Security Program: Protection of classified information (DODM 5200.01 V1-V4), DON Information Security Program (SECNAV M-5510.36) and local USFF security policies (COMUSFLTFORCOMSTAFFINST 5531.1A). The contractor shall not release any Government information e.g.

classified, controlled unclassified/For Official Use Only (FOUO) information without the express permission of the Government representative or COR.

6.0 FUNCTIONAL DESCRIPTIONS

Due to the rapid changes in technology and business dynamics within USFF, the Contractor must be abreast with the latest technologies and trends, and able to adapt or implement to support requirements.

6.1 Equipment Requirements:

6.1.1 USFF requires the leasing of NMCI-certified and/or JWICS-certified MFD (i.e. copying/printing/scanning/faxing equipment) and single function printers to support mission accomplishment. To accomplish this objective, the contractor shall provide equipment and support services. Contractor shall provide devices to meet the needs of USFF to include, but are not limited to, the following:

266 Devices over several locations listed below. In addition to the leased print devices, there is one HP Laserjet (Unclassified NMCI certified single-function color printer, NSA-HR, Norfolk, VA) previously purchased. This increases the number of devices supported/maintained to 267.

Unclassified (NMCI Certified) (161):

• 40 Single-function Color printers (NSA-HR, Norfolk, VA)

• 1 Single-function Color printer ( HRO Stennis Space Center, Hancock County, MS)

• 3 Single-function Color printers (HRO Norfolk Naval Shipyard, Portsmouth, VA)

• 3 Single-function Color printers (HRO Portsmouth Naval Shipyard, Kittery, ME)

• 3 Desktop Color Multi-Function Device (Volume Band 1) (NSA-HR, Norfolk, VA)

• 1 Desktop Color Multi-Function Device (Volume Band 1) (Naval Submarine Base, Kings Bay, GA)

• 1 Desktop Color Multi-Function Device (Volume Band 1) (Naval Station Norfolk, Norfolk, VA)

• 3 Desktop Color Multi-Function Devices (Volume Band 1) (Portsmouth Naval Shipyard, Kittery, ME)

• 53 Color Multi-Function Devices (Volume Band 1) (NSA-HR, Norfolk, VA)

• 1 Color Multi-Function Device (Volume Band 1) ( HRO Naval Submarine Base, Kings Bay, GA)

• 31 Color Multi-Function Devices (Volume Band 2) (NSA-HR, Norfolk, VA)

• 5 Color Multi-Function Devices (Volume Band 2) (HRO Norfolk, VA)

• 9 Color Multi-Function Devices (Volume Band 3) (NSA-HR, Norfolk, VA)

• 1 Color Multi-Function Device (Volume Band 4) (NSA-HR, Norfolk, VA)

• 4 Color Multi-Function Devices (Volume Band 2) (Norfolk Naval Shipyard, Portsmouth, VA)

• 1 Color Multi-Function Devices (Volume Band 2) (Stennis Space Center, Hancock County, MS)

• 1 Color Graphics Device (NSA-HR, Norfolk, VA)

Classified (Secret) (NMCI Certified) (96):

• 70 Single-function Color printers (NSA-HR, Norfolk, VA)

• 19 Desktop Color Multi-Function Devices (Volume Band 1) (NSA-HR, Norfolk, VA)

• 5 Color Multi-Function Devices (Volume Band 1) (NSA-HR, Norfolk, VA)

• 1 Color Multi-Function Device (Volume Band 1) (Naval Submarine Base, Kings Bay, GA)

• 1 Color Multi-Function Device (Volume Band 2) (NSA-HR, Norfolk, VA)

Classified (Top Secret) (JWICS Certified) (9):

• 3 Single-function Color printers (NSA-HR, Norfolk, VA)

• 4 Color Multi-Function Devices (Volume Band 1) (NSA-HR, Norfolk, VA)

• 1 Color Multi-Function Devices (Volume Band 2) (NSA-HR, Norfolk, VA)

• 1 Color Multi-Function Devices (Volume Band 4) (NSA-HR, Norfolk, VA)

Multi-Function Device Volume Band Standards:

Volume Band 1: 25 PPM – 5,000 pages/month (3,000 B/W; 2,000 Color) Volume Band 2: 30 PPM – 10,000 pages/month (5,000 B/W; 5,000 Color) Volume Band 3: 35 PPM – 20,000 pages/month (10,000 B/W; 10,000 Color) Volume Band 4: 40 PPM – 35,000 pages/month (15,000 B/W; 20,000 Color)

6.1.2 All equipment should be of the same manufacturer/brand name to the maximum extent possible. All supplies must be OEM. If equipment is not from the same manufacturer/brand name, the vendor will provide technical support for the different types of equipment.

6.1.3 Contractor shall honor initial MFD and printer proposed pricing for first twenty-four (24) months of contract performance for additional units added to contract. After first twenty-four (24) months of contract performance, contractor shall provide tier pricing based on quantity of units added up to 100% more MFD’s and printers.

6.1.4 All specifications in this task order shall apply to the additional equipment including maintenance.

6.1.5 All equipment must have flat rate pricing. No overages charged at any time.

6.1.6 All equipment must be certified for the network it will be installed on.

6.1.7 All equipment network functions (print, scan) must be certified for the network it will be installed on.

6.1.8 All equipment must be compatible with network operating systems and applications as industry (i.e. Microsoft, Adobe) modifications change.

6.1.9 Minimum Equipment Specifications:

(1) Color Printer

Duty cycle of up to 20K desirable Up to 35 PPM Minimum 2GB RAM Maximum paper size 81/2”X14” (includes 81/2”X11”) Paper tray holds 520 sheets Printer bypass tray (approximately 50 pages) Paper Tray Holds: labels, bond, tabs, transparencies, recycled, plain Print resolution 600 x 600 dpi Print Drivers compatible with Microsoft systems (WINDOWS 10, Server 2012/2016)

(2) Desktop Color MFD

Duty cycle of up to 50K desirable Duplex Capability Minimum 1.5GB RAM Minimum hard drive size of 160 GB Print resolution 600 x 600 dpi Maximum paper size 12” X 18” (includes 8-1/2”X 11”, 8-1/2” X 14” and 11”X 17”) Copier has bypass tray (approximately 100pages) Paper Tray Holds: labels, bond, tabs, transparencies, recycled, plain Network scanning with CAC/Token - scan to network share drive and/or individual user drive, scan to searchable PDF, PDF/A, color scanning, and scan/image compression Variable scanning resolutions (for example, 72x72 dpi, 100x100 dpi, or 600x600 dpi)

(3) Floor Model Color MFD Duty cycle of up to 50K desirable Duplex Capability

Minimum 1.5GB RAM Minimum hard drive size of 160 GB Print resolution 600 x 600 dpi Maximum paper size 12” X 18” (includes 8-1/2”X 11”, 8-1/2” X 14” and 11”X 17”) Copier has duplex tray feeder (approximately 100 sheets), bypass tray (approximately 100pages) 4 paper drawers holding approximately 500 sheets each Paper Tray Holds: labels, bond, tabs, transparencies, recycled, plain Network scanning with CAC/Token - scan to network share drive and/or individual user drive, scan to searchable PDF, PDF/A, color scanning, and scan/image compression Variable scanning resolutions (for example, 72x72 dpi, 100x100 dpi, or 600x600 dpi)

Integrated finisher

(4) Color Unit for Graphics approximately 60 ppm color/ 65 ppm mono Duty cycle of up to 150K desirable

Desired minimum 60 full color ppm (8.5" x 11") Color printing, copying, and scanning (duplex) Booklet Maker finisher, with hole punch, and multi-position stapling:

- Multiple staple feature

- Multi Hole Punch (2- AND 3-hole Punch)

- Multi-fold capability

- Stapling, coated and uncoated, up to 50 sheets

High-Capacity paper tray Minimum Print size of 11" x 17" Minimum Printing resolution of 1200 x 4800 dpi Paper weights from 16 to 110 lbs. paper stock (glossy and matte finish)

- Accepts 110lb cover stock (300 gsm) PDLs and Data Formats: Adobe PostScript Level 3 Scanner Integrated or External Print Server Minimum of 50 ipm color simplex and duplex scanning Minimum scanning resolution up to 600 dpi Throughput weights from 16 to 110 lbs.

Throughput sizes from 5.5" x 8.5" to 11" x 17" Automatic color exposure Accepts originals up to 11" x 17" Minimum 4GB Ram Minimum 300 GB Hard Drive Screen, keyboard, mouse Inline Finishing 500 sheet top tray, 1,500-sheet stacker tray Multiple paper drawers.. 3+ an additional bypass tray.

Multi folding function Saddle Stitching / booklet finisher Scanner/Copier function (should be standard across the board) It cannot require online connectivity Max printable area at least 12x18 60 ppm output speed Color controller unit will most likely be a requirement No more than 90 inches wide

NOTE: The unit for the Graphics Shop requires a booklet maker finisher, with hole punch, and multiposition stapling

NOTE: Graphics unit must run while loading paper and toner

6.1.10 NMCI Certification: Unclassified and Classified Printers must be NMCI-certified.

(1) Networked MFDs must be NMCI-certified multi-functional devices with the capability to copy/print/scan in black and white or color compatible with enterprise-wide NMCI scanning solution.

(NOTE: All functions must be NMCI-certified.) The networked MFD must scan with CAC to the H Drive and/or Command Share based on what is available on NMCI.

(2) One standard configuration enterprise-wide (scan, print, copy, fax,) CAC.

(3) Provide searchable PDF documents as standard scanning solution.

(4) Ability to view copy, print, and scan job queue at the walk-up panel.

(5) Must have the functionality of scan to file, scan to E-Mail, scan to desktop, as authorized by NMCI.

(6) Must have received Common Criteria certification for copy, print, scan, and fax.

(7) TOE (Target of Evaluation) must encompass entire device.

6.1.11 JWICS Certification

(1) Top Secret Printers/MFDs must be JWICS-certified.

6.1.12 MFD Security

(1) All MFDs must have Common Criteria Certification at time of award.

(2) All networked equipment must meet NMCI and/or JWICS encryption standards for both print and scan.

(3) Audit Log, secure print, IPv6, device access password protection, etc.

(4) Must have Disk Image overwrite and Disk Encryption.

(5) Common Criteria Certification to have a TOE (Target of Evaluation) of the entire MFD.

6.1.13 CAC/TOKEN

(1) MFDs must support integration with DoD Common Access Card and SIPRNET Tokens providing Authentication and Access control to the MFD. The CAC and Token should include digital signature and encryption.

6.1.14 All equipment proposed must meet the Energy Star Requirements that went into effect July 2009.

6.1.15 Contractor shall provide all consumable supplies (except paper) to include toner, installation, removal, and system support for the reproduction equipment.

6.2 Technical Support

Vendor shall provide an on-site technician at USFF Headquarters (HQ), NSA-HR, Norfolk, VA and Norfolk Naval Shipyard, Portsmouth, VA to conduct required maintenance, troubleshoot and repair devices, moved devices if needed on NMCI network, and answer service calls, as well as train the staff in use of printers and multi-function devices, in the Hampton Roads area. Technician will have the capability to service all vendor provided equipment regardless of manufacturer. On-site technician will be provided office space and an unclassified computer at USFF HQ, NSA-HR, Norfolk and work with USFF HQ IT Support Services Team.

6.3 Supplies, Services and Prices

6.3.1 Prices offered shall be all-inclusive in accordance with these specifications for all facilities. All labor, installation, equipment, toner, materials, billing process, reporting, hard drive removal and device removal will be provided by the contractor as needed.

6.3.2 An entry of NC (No Charge) shall be entered for items not charged separately.

7.0 DELIVERABLES

Three (3) business days after contract award, contractor shall deliver a list of equipment that will be installed. If at any point during contract performance, the equipment installed, or to be installed does not meet the specifications above, the Government shall notify the contractor of the issue and the contractor has seven (7) business days to rectify the issue.

The Contractor shall deliver all initial required MFDs and printers on the first day of the period of performance. Contractor shall coordinate with the incumbent contractor for familiarization with physical site location of equipment. All equipment shall be fully operational no later than 15 Days after first day of the period of performance.

8.0 GOVERNMENT FURNISH INFORMATION

Government Furnished Information (GFI) consists of network specifications and equipment locations that are available in the N6 Division within USFF or at designated government sites. The Government will make available to the contractor for use in connection with and under the terms of this contract, the information described above as GFI, along with such related information as the contractor may request and as may be reasonably required in the performance of this task. Upon completion of work, all GFI shall be returned to the Government.

Materials considered reasonably required for the completion of the described work will be furnished to the contractor upon request made to the COR. These materials will be furnished to the contractor for use in connection with and under the terms of this contract. Upon completion of work, all GFM shall be returned to the Government. USFF will provide NMCI/NGEN user accounts for contractor personnel and commands receiving the assist visit will provide necessary support while on-site.

Upon completion of work, all GFM shall be return to the Government.

Contractors physically located in a USFF facility will be provided an NMCI/NGEN seat (NIPRNET) and all associated hardware/software that will be needed to complete above described tasks.

9.0 CONTRACTOR ACQUIRED GOVERNMENT FURNISHED EQUIPMENT

Contractor Acquired Government Equipment (CA GFE) is limited to the system and equipment necessary for completion of the tasks identified in Section 6.0. CA GFE includes Property, Plant and Equipment (PP&E) (equipment, machine tools, test equipment, etc.) purchased by the contractor to support the contract. CA GFE shall only be purchased and will be returned to the government at the end of the contract unless required earlier by the Government.

10.0 PERFORMANCE LOCATION

Contractor will conduct required maintenance, troubleshoot and repair devices, and answer service calls, as well as train the staff in use of printers and MFDs, in the Hampton Roads area. Local area travel will not be reimbursed under this contract.

Contractors shall arrive within 2 hours for all on-site repairs.

11.0 SUBSTITUTION

The contractor must promptly notify the Contracting Officer Representative (COR) and contracting officer immediately when substitution of personnel is anticipated. The contractor must follow-up the notification, in writing, to the COR and contracting officer providing the reasons for the substitution and proposed qualified replacement.

12.0 PERSONNEL QUALIFICATIONS

The Contractor is responsible for providing personnel with expertise in the areas as described in this PWS. Candidates are expected to be high-level self-starters with demonstrated technical experience in the appropriate functions. Personnel assigned to this task must keep current on the respective technologies associated with the contract.

13.0 CONTRACT DELIVERABLES REQUIREMENTS LIST

13.1 The contractor shall provide monthly reports identifying number and type trouble calls for all equipment.

13.2 The contractor shall notify the COR and/or Technical Representative of any device that is having chronic problems that might warrant replacement.

14.0 ADDITIONAL REQUIREMENTS:

14.1 Provide equipment and supplies, plus preventative and routine maintenance to maintain and improve equipment uptime and equipment performance. Must be TAA compliant. (TAA refers to the Trade Agreements Act (19 U.S.C. & 2501-2581), which is intended to foster fair and open international trade. TAA requires that the U.S. Government may acquire only “U.S.

– made or designated country end products. This act requires that contractors must certify that each end product meets the applicable requirements

14.2 The Printers/MFDs proposed for this agreement must have completed the Certification for use on the NMCI or JWICS network (for NMCI, see website (https://www.homeport.navy.mil/ctr/). except the unit designated as being the Graphics Unit. All devices must have received Common Criteria certification for copy, print, scan, and fax. TOE (Target of Evaluation) must encompass entire device.

14.3 Machines that are configured with scanning will have the ability to Scan to a Text Searchable PDF at the machine without additional software.

14.4 All MFDs must have Print Around Technology, to keep the machines running in the event of a job requiring resources.

The machine must continue to run the next available job if there is a job in the queue that is requiring paper that is not available in the machine.

14.5 All MFDs must have "secure print" and "delay print" features to enhance confidential printing, and printing at desirable timeframes.

14.6 Help desk must be provided to support all MFDs for break/fix, meter collection and supply support:

14.6.1 Calls to the contractor’s help desk for maintenance, repair and supplies shall be initiated by anyone in the agency. The contractor shall provide a Maintenance Log on the Reproduction device as requested by the agency POC.

14.6.2 Up to ten percent of equipment may be designated as “critical” and Contractor shall respond to call within 2 business hours.

14.7 Other required support includes:

14.7.1 The contractor shall provide all supplies for maintenance to be included on as needed basis.

14.7.2 The Contractor is responsible for relocation of equipment within the local area of the facility. 200 equipment relocations by contractor are provided over life of contract at no charge. Request of equipment will be made in writing by the agency POC, and the contractor shall respond in writing within 3 days.

14.7.3 Contractor shall provide a user guide in hard copy or a user guide on a disk for all equipment. Training classes are to be provided by Contractor after install and at least once per year throughout contract life at government’s request.

14.7.4 Contractor will be responsible for removing all hard drives and returning them to Government at end of contract at no additional cost.

14.8 All work performed under this task order shall be of the highest quality, consistent with best industry practices, to assure timely provision of services, optimum customer satisfaction, and adequate protection of U.S. Fleet Forces Command assets. Failure to meet these standards may result in the early termination of the contract with no early terminations ceiling charges assessed.

14.9 The contractor shall perform program management functions to ensure the appropriate contractor personnel produce quality products and services on schedule. The program management function shall include timely reports to the Government as described.

14.10 Document quality is to meet the highest industry standards and government requirements in terms of readability and overall appearance. Acceptable quality is determined by the USFF. All work completed will be subject to inspection and approval by the ordering organization and government reserves the right to reject and refuse acceptance of work which is not in accordance with instructions, specifications, drawings, data or quality standards of the same. Rejected work shall be at the expense of the contractor.

14.11 The equipment required for performance of services must fit within the operating space provided.

15.0 ADDITIONAL TRAINING REQUIREMENTS

The Contractor is responsible for its employees supporting this contract completing and staying up-to-date on all training required by USFF and supported activities for individuals working on Government installations. Some examples of required training and their requisite course numbers/references are listed below. The required training is subject to change throughout the life of this contract; however, the Contractor should assume at least a total of eight (8) hours for all required training courses annually per Contractor/Subcontract employee. The Contractor shall provide documentation (copies of training certificates) to the COR confirming that Contractor employees have completed the required training within five (5) days of the specific training due date.

Program Course Reference(s) Cyber Awareness DOD-IAA-V12.0 SECNAVINST 5239.3B, para. 7(a)(4)

Or

DOD-IC-IAA-V12.0

Privacy Act & PII

DOD-PII-V2.0 SECNAVINST 5211.5E, para. 18(d)(2)

Antiterrorism Level I CENSECFOR-AT-010.1.0 DoDI 2000.16, para. E3.25.1.5 supported by Awareness

E2.11; E3.18.6

OPSEC NIOC-USOPSEC-2.0 OPNAVINST 3432.1A, para. 3 & para. 4c(3)

COMUSFLTFORCOMINST 3432.1, para. 8a(7)

Suicide Prevention

CPPD-GMT-SAP-1.0 OPNAVINST 1720.4A, para. 5a(1)

Records Management

DOR-RM-010 OPNAVINST 5210.20, para. 25c

Counterintelligence NCIS Face-to-Face SECNAVINST M-5510.30, chapter 4; employee Awareness

(to include contractor) is defined in Appendix A

Security Awareness Local Brief/Seminar SECNAVINST M-5510.30, chapter 4 & para. 10-

2; employee (to include contractor) is defined in

Appendix A.

16.0 RECOGNIZED FEDERAL HOLIDAYS:

Below are the traditional Federal holidays in which Government facilities will be closed. With the exception of responsibilities, such as 24-hour operations to support training events/exercises and real world events, where prior approval has been granted by the COR to perform on-site at the Government installation, Contractor shall follow their corporate policy for work on recognized Federal holidays where on-site performance cannot be conducted:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

Juneteenth National Independence Day

17.0 NON-PERSONAL SERVICE STATEMENT

Contractor employees performing services under this PWS shall be controlled, directed, and supervised at all times by management personnel of the Contractor. The Contractor shall ensure that employees properly comply with the tasks, policies, and procedures contained within this PWS. Contractor employees shall perform their duties independent of, and without the supervision of, any government official. The tasks, duties, and responsibilities set forth in this PWS may not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying federal policy, obligating the appropriated funds of the United States Government, overseeing the work of federal employees, providing direct personal services to any federal employee, or otherwise violating the prohibitions set forth in parts 7.5 and 37.1 of the Federal Acquisition Regulations (FAR). The Government shall control access to the facility and perform the inspection and acceptance of completed work.

18.0 Services Contract Reporting (SCR) Requirements

The contractor shall report required SCR data fields using the SCR section of the System for Award Management (SAM) at following web address: https://sam.gov/SAM/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://sam.gov/SAM/.

19.0 Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 – “DoD Implementation of Homeland Security Presidential Directive – 12 (HSPD12)” dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This text applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties.

This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information Assurance Manager.

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation, which is a higher level investigation than the National Agency Check with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date.

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results.

When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTORS SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractors Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractors Security Representative. The Contractors Security Representative shall be the primary point of contact on any security matter. The Contractors Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE DUTIES Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as NonCritical Sensitive [ADP/IT- II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

• SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start 15. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the Command’s Security Manager upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc. ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

• Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

• Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

• SF-85 Questionnaire for Non-Sensitive Positions

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

20.0 Contract Line Item

Fleet Human Resource Office will fund the contract line items (CLIN) captured in Table 1.

Table 1: HRO Printer CLIN

Description QTY Color Multi-Function Devices (Volume Band 2) (HRO Norfolk, 1151 Azalea Garden Rd, Norfolk, VA 5 Single-function Color printer (HRO Stennis Space Center, Hancock County, MS)

Single-function Color printers (HRO Norfolk Naval Shipyard, Portsmouth, VA) 3

Single-function Color printers ( HRO Portsmouth Naval Shipyard, Kittery, ME) 3

Color Multi-Function Device (Volume Band 1) (HRO Naval Submarine Base, Kings Bay, GA) 1