Attachment II - Statement of Work (SOW).pdf

Solicitation 70Z03826QK0000001 Statement of Work (SOW)

1.0 General

The United States Coast Guard (USCG), Aviation Logistics Center (ALC), Industrial Operations Division (IOD) has a requirement for the on-site, biannual maintenance and calibration of a Nova 840i Laser Wire Marking Machine (Serial Number (SN): NA0021) and a 800LC Laser Wire Marking Machine (SN: N0053) in accordance with (IAW) the original equipment manufacturer (OEM) specifications.

2.0 Requirements

The Contractor shall perform repairs, maintenance actions, and calibration services on the Laser Wire Marking Machines IAW the OEM specifications. The Contractor’s representative shall perform all work between the hours of 7:00 a.m. and 4:00 p.m., Eastern time, Monday through Friday (excluding Federal holidays). Performance under this order shall be at:

United States Coast Guard Aviation Logistics Center Building 63, Avionics/Electrical Shop 1664 Weeksville Road Elizabeth City, NC 27909

The Contractor’s representative shall travel to ALC for on-site visits to perform services based on a mutually agreed upon schedule. The Government’s technical point of contact (POC) for this effort is Mrs. Lauren Poirrier. She should be contacted either by phone at (571) 613-1153 or by email at Lauren.I.Poirrier@uscg.mil to schedule service. Mrs.

Poirrier will also be the Contractor’s POC to arrange access to the USCG base and provide any further visit instructions.

The firm-fixed prices listed in the schedule include: travel time; on-site labor hours; airfare; lodging; baggage fees; rental car; per diem; and any other travel costs related to the service call. The Contractor shall provide all parts, materials, labor, supplies, and test equipment required to provide the services described in this SOW at the firm-fixed price listed in the Schedule.

The prices in the Schedule include the N800-860 Maintenance Parts Kit and the N840i-880i Maintenance Parts Kit required for each site visit but does not include the cost of any other hardware or parts that requires repair and/or replacement. Both of these kits should be shipped to ALC at the address above to the attention of Mrs. Poirrier. The Contractor shall confirm receipt of both Maintenance Parts Kits prior to travelling.

At a minimum, the Contractor shall perform the following actions for each Laser Wire Marking Machine:

a. Clean area around laser head and cable handler

b. Inspect optical system and clean as required

c. Check cable handler guides for wear and adjust as required

d. Clean marking slot

e. Measure laser output power and adjust for correct marking contrast

f. Replace drive and encoder tyres, then check operation of cable handler

g. Check cutter operation

h. Install maintenance parts kit.

i. Check operation and speed of coil pan.

j. Replace fan filters and check operation of fans

k. Check all dereeler stations operate correctly

l. Check interlock and emergency stop operate correctly

m. Carry out wire marking tests and adjust as necessary

n. Calibrate and provide 12-month certificate

o. Evaluate machine and provide quotes for any recommended repairs and/or parts replacement

p. Provide post visit report

Attachment II mailto:Lauren.I.Poirrier@uscg.mil

2.1 Calibration and Documentation

Calibration shall be performed after each recertification cycle and shall include adjustment and correction so that the item performs at an acceptable level. Calibration shall also encompass identifying and determining the cause(s) of errors and performing corrective action(s) when applicable. Calibration shall consist of a comparison of the device under test with a calibration standard of known accuracy. The calibration standard shall be traceable to a national or international standard.

The Contractor shall provide the following for each Laser Wire Marking Machine:

• A certificate of calibration to include a certificate number, name or initials of person performing the calibration, calibration date, unit type, unit manufacturer, unit model number, unit serial number, adjustment or service performed, calibration results, a description of calibration, and type of calibration procedure(s) performed. The original certificate of calibration shall be given to the Contractor’s technical POC, Mr. Robert Luton.

• A decal on the unit to indicate current calibration. The decal shall include the calibration date, name or initials of person performing the calibration, month and year when next calibration is due, unit serial number, and the name of the company performing calibration.

• Decals shall be applied in such a manner that will not cause damage to the equipment or at a later date when the decal is removed.

• Decals shall not be applied as to hinder the reading of any display.

2.2 Over and Above Hardware and/or Repairs

If the Contractor determines that the one or both of the Wire Marking Machines requires the repair or replacement of hardware, additional labor hours, and/or additional travel expenses not already covered under this order, the Contractor shall provide a separate quote for this work. The quotation shall include a firm fixed-price for additional travel expenses, a description of repairs, itemized pricing of replacement hardware, and the number of labor hours required to complete the repairs.

The Contracting Officer will be responsible for reviewing the quotation. Every effort will be made to provide approval in time to allow the Contractor to complete the repair during their visit. In the event that this is not possible, the Contracting Officer will respond to the quotation no later than 30 days after receipt. Additional work shall not be performed until the quotation is accepted and a modification is provided by the Contracting Officer.

The USCG shall not be liable for any amount expended by the Contractor in excess of the applicable firm fixed prices reflected in the schedule unless prior written authorization has been given by the Contracting Officer.

2.3 Replacement Parts

Parts of the Laser Wire Marking Machines found to be in a serviceable condition as a result of functional testing shall be reused. Missing parts and parts found to be defective or that require replacement according to the OEM’s recommendations shall be replaced with parts meeting the OEM’s specifications and drawings. Replacement parts shall be new.

2.4 New and Replacement Equipment

Over the course of this contract, new equipment may be purchased to increase capability and/or replace aging equipment.

If this occurs, the USCG will request a quote from the contractor to add the equipment to this maintenance contract. The contracting officer will review the quote and if accepted, will initiate a bilateral modification to formally add it to the schedule of services.

3.0 Contractor Personnel

3.1 Qualified Personnel

The Contractor shall provide personnel qualified to perform all requirements specified in this SOW. Qualified personnel shall have been trained and authorized by the OEM to perform these services.

3.2 Identification of Contractor Employees

The Contractor shall ensure all employees present a professional appearance appropriate for the position held. All Contractor personnel shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment so as not to present a Foreign Object Debris (FOD) hazard and clearly identify the employee as a Contractor representative.

4.0 Policies and Regulations

4.1 Access to USCG Base Elizabeth City

ALC is a tenant command of Base Elizabeth City. The Contractor shall be met at the gate by a Government representative and shall be continually escorted by the representative for the duration of the visit. Base access requires 100% hands on ID checks. Drivers of vehicles must show a state driver license, valid vehicle registration, and current proof of insurance.

All vehicles are subject to random search under Title 18 U.S.C 1382.

4.2 Compliance with Local Regulations, Instructions, Directives Contractor personnel shall comply with all local base regulations, instructions, directives, orders, and special procedures as promulgated by the Commanding Officer, USCG Base Elizabeth City (and all tenant commands), Elizabeth City, NC.

All visitors to ALC shall review the ALC Visitor-Contractor Safety and Environmental Health Brochure information that is included as Attachment 1 to this solicitation.

4.3 Removing Employees for Misconduct or Security Reasons

The Contracting Officer may direct the Contractor to remove any Contractor employee from USCG facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the order. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.4 Tobacco Policy

The USCG prohibits the use of smoking tobacco and smokeless tobacco in the workplace to protect the health of all its workers. The workplace includes any area inside or outside of a building or facility under the custody and control of the USCG where work is performed by active duty personnel, civilian employees, or personnel under contract to the USCG.

The use of tobacco is prohibited in all USCG Government vehicles (including Cushman type), in all USCG aircraft, floating unit, or any other aircraft contracted for use in the USCG. The use of tobacco products (smoking and smokeless) is permitted only in designated areas as defined in USCG ALC Instruction 6280.1 (series). Contractors may only use tobacco products in designated smoking areas and are accountable for appropriately discarding their smoking material and/or spit tobacco. Tobacco spit and residue shall be held in containers with sealing lids to prevent odor and accidental spills and disposed of in a sanitary manner that prevents public exposure. Employees caught violating the tobacco policy may be subject to immediate removal IAW section 5.2.

4.5 Environmental, Safety, And Occupational Health (ESOH)

The Contractor is solely responsible for compliance with all federal, state and local laws, including but not limited to the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standard 29 CFR 1910 and any ALC Instructions as applicable, and the protection of their employees. Note: ALC Instructions are annotated because many of the USCG/ALC standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence. The USCG shall assume no liability or responsibility for the Contractor's compliance or non-compliance with such requirements. In addition, the Contractor is required to flow down the safety requirements/specifications to all subcontracts/subcontractors. Safety requirements listed herein that do not concern Contractor’s operations or services shall be considered self-deleting as mutually agreed by the Contracting Officer and the Contractor.

4.5.1 The Contractor shall be subject to safety inspections of its work sites by the USCG. Contractor safety records shall be available upon request by the Contracting Officer. The Contractor shall be liable for, and shall indemnify and hold harmless the USCG against, all actions or claims pertaining to the “personal” safety requirements of employees. The Contractor shall provide all personal protective equipment (respiratory protection, hearing protection, gloves, steel-toed shoes, safety glasses, protective clothing, etc.). In addition, the USCG is not responsible for medical examinations, hearing testing, substance abuse testing, or any other type of testing for Contractor employees.

Environmental Compliance The USCG Aviation Logistics Center (ALC) is committed to environmental stewardship. As a tenant command onboard the Base Elizabeth City (BEC) complex, ALC strives to maintain compliance with all federal, state, local and BEC environmental requirements. Visitors & contract workers should review and follow all environmental requirements while at ALC.

Personal Protective Equipment Individuals handling hazardous materials and/or hazardous waste must follow appropriate personnel protective equipment (PPE) requirements specific to the chemical or hazard presented.

Chemical Safety Data Sheets (SDS) A SDS can be obtained for any chemical in use at ALC.

Contact your escort or COR to obtain a copy.

Hazardous Materials No chemical or hazardous material, including samples, may be brought on site without an accompanying Safety Data Sheet (SDS) and prior approval. Chemical products brought on site by a vendor must be removed by the vendor. Chemicals must never be abandoned by the contractor. Chemicals must be properly labeled, stored, (with secondary containment, as necessary), and covered.

NO chemical products are to be poured down storm drains, into the sewer system, onto the ground or disposed of in the trash.

Air Quality Spraying of any material is not allowed unless approved by the ALC SEHO and in compliance with BEC’s NCDENR air permit. Spraying or sanding operations will only be allowed in designated areas unless otherwise approved (i.e., facilities maintenance). Containers of VOC-containing materials must be kept tightly closed when not in active use. Refrigerants (ozone depleting substances) must be used only by certified technicians.

Storm Water Storm drains are marked and no dumping is permitted.

ALC closely monitors all storm drains and drainage areas for contamination in close proximity to the Pasquotank river. Drains must be blocked if work involves hazmat or waste in proximity to any drain.

Environmental Requirements

ALC Visitor / Contractor

Safety & Environmental

Health Brochure

Commanding Officer USCG Aviation Logistics Center 1664 Weeksville Road c/o SEHO - Hangar 79 Elizabeth City, NC 27909-5001 Email: alcseho@uscg.mil Web: http://www.uscg.mil/alc

USCG Aviation Logistics Center Safety & Environmental Health Office

ALC SEHO 4 v.12/08/2015.djs

Waste Water Waste waters must be profiled to determine proper disposal procedures. No discharges to the sanitary sewer are allowed without prior approval, in accordance with the BEC Industrial Wastewater Discharge Permit.

Pest Management No pesticides should be brought onboard ALC by employees, visitors or contractors. A certified and licensed pest contractor is available for pest control.

Spill Prevention, Response & Reporting All spills must be reported to the SEHO office. For emergency response for spills (fuel & chemical) dial ext.

222 from a government phone. Alternately, dial 911 or 252-335-6257 from a cellular phone. All spills must be reported promptly. Spill kits and guidance posters are located throughout the facility.

Recycling ALC promotes recycling as a major part of ALC environmental stewardship and compliance programs.

Recycling is mandatory for cardboard, scrap metal, paper, plastic, aluminum cans, used oils, batteries and fluorescent lamps . Contact your escort or COR for recycling container locations.

Asbestos, Lead & other Environmental Hazards

Buildings at ALC may contain asbestos, lead paint and dust contaminated with hexavalent chromium, cadmium, & other hazards. Do not disturb suspected asbestos, lead paint or other unknown substances and notify SEHO. Any removal must be completed by a certified contractor.

Hazardous, Industrial & Solid Wastes Proper containment, labeling & storage (including weather protection) of industrial/hazardous wastes is required.

Profiles must be approved by SEHO prior to waste removal. All manifests must be signed by BEC. Only “RCRA empty” containers should be disposed as trash.

NO AEROSOL CANS should be disposed in trash.

Universal waste (batteries and fluorescent lamps) are collected in ALC tool rooms. Guidance posters are located throughout the facility. Green dumpsters are for non-regulated trash only.

Base Elizabeth City (BEC) Access BEC access requires 100% hands on ID checks. Drivers of vehicles must show a state driver license, valid vehicle registration, current proof of insurance and appropriate ID card. A visitor request may be required to be submitted at least 72 hours prior to arrival. Admission may be revoked by BEC at any time.

Parking & Rules of the Road All visitors and contract workers must obey all posted speed limits at all times. Parking is only allowed in marked parking spots, or as approved by your COR for the worksite.

Pedestrians have the right-of-way in marked crosswalks and moving aircraft always have the right-of-way. Any individual riding a bicycle must wear an approved helmet. Motorcycle riders must have completed a motorcycle safety foundation (MSF) course, have the MSF card available and wear appropriate riding gear, to include approved helmet, shatter resistant eyewear, over the ankle footwear, gloves, long-sleeved shirt or jacket, and long-legged trousers.

Smoking & Tobacco Use Smoking is only allowed in approved, designated areas. This includes all smokeless tobacco products and electronic tobacco devices.

Personal Protective Equipment (PPE) Safety Glasses: Protective eyewear with protective lenses and sideshelds is required in all ALC hangar decks and industrial spaces.

Safety Shoes: Protective footwear is required by all workers in all ALC hangar decks and industrial spaces engaged in industrial work. Open toed shoes are never allowed in the industrial and production areas of the facility.

Hearing Protection: Hearing protection is required in all areas marked as ‘Hearing Protection Required’ or during operations where noise levels are above 85 decibels.

Hard hats are required in any construction zone, while involved with hoisting evolutions or where falling objects are likely.

Additional personal protective equipment such as protective suits, chemical gloves, faceshields, respirators, and other PPE may be required based on your presented hazard. Your escort or COR will advise you of any other requirements.

Visitor & Contractor Safety The USCG Aviation Logistics Center Safety and Environmental Health Office (ALC SEHO) is committed to making your visit a safe and healthy one for you and others in the workplace. It is for that reason that we require all visitors and off-site contract workers in our workplace to abide by the following safety rules while here. Requirements listed in this brochure are for your safety and the safety of the other employees and contractors who work here. Please review this brochure prior to entry into our work areas to ensure your visit is safe. All visitors and contractors are expected to perform work in compliance with all applicable safety, health & environmental standards, regulations and laws.

Your Responsibility Your primary employer is responsible for your safety, including:

Implementation of a worker protection program;

Identifying and providing appropriate personal protective equipment (PPE) based on the type of work that will be performed;

Providing any required environmental, health or safety training to all employees;

Obtaining a permit before entering confined spaces; & Obtaining a hot work permit for work involving welding, cutting, etc.

Visitor Check-in & Check-out All visitors and off-site contract workers must check in immediately upon arrival with their COR or designated point of contact. An ALC visitors badge or contractor identifier must be worn at all times during your visit.

Visitors must leave through the same area as they check-in to return any visitor badge and log out. Visitors must be escorted and off-site contract workers must remain in their assigned work area.

Weapons Weapons are prohibited on the Base Elizabeth City Complex. Weapons include, but not limited to, firearms, slingshots, ammunition, stun guns, bow & arrows, knives with blade over 3 1/2 inches, chemical irritants or other items designed to cause bodily injury or property damage.

Cellular Phones & Electronic Devices No cellular phone, including hands free devices, may be used while operating a vehicle onboard the BEC complex. Personal electronics, to include cellular phones & music devices are prohibited from use while in any industrial area at ALC. They are also prohibited from possession or use when they could cause a distraction or hazard or become FOD.

Fire / Emergency Identify the closest emergency exit to your location. Ensure you do not block access to any fire door, egress route, fire extinguisher, fire alarm pull station or other emergency equipment. In the event of… A fire, sound the alarm and evacuate to your muster location to be accounted for.

A tornado, seek shelter immediately in the most protected area of the room.

Lock-out / Tag-out Equipment marked as locked-out and/or tagged-out is not operable. No person is allowed to apply power or operate without authorization from the individual who applied the lock and/or tag.

Chemical Hazards Chemicals shall not be used by contractors unless hazards have been identified and worker is aware of the hazards.

Regulated Areas ALC has areas which are regulated for hexavalent chromium.

No entry is allowed into these areas without proper training and PPE. These areas include, but are not limited to, painting, blasting and sanding areas.

Foreign Object Damage (FOD) & Tool Control

The FOD Prevention Program establishes policy and requirements to prevent damage to aircraft, components, and support equipment. The Tool Control Program requires strict and effective control and accountability of tools, equipment, and all carried personal possessions. Individuals working in, or traveling through aircraft hangars or industrial maintenance areas must be aware of, and comply with, FOD Prevention and Tool Control procedures.

Health & Safety Requirements

The USCG ALC is committed to ISO

9001, ISO 14001, AS9110 & OHSAS

18001 standards for Quality, Environmental and Safety and Health management programs. These programs involve a commitment which includes continual improvement of our integrated business system, promoting a safe and healthy workplace, preserving the environment through pollution prevention, and adhering to legal requirements.

Equipment All equipment used at ALC must be maintained in proper working condition, with all safety devices and guards in place. All cords and plugs must be properly maintained. Any electrical devices, including cords and plugs, used on our hangar decks, must be at minimum 18 inches above the floor to meet NFPA requirements.

Warning Signs & Placards Obey all posted signs and placards. Follow all posted signs requiring PPE use.

Fall Protection All workers shall be protected from a fall greater than 4 feet.

Hot Work All hot work requires a hot work permit. BEC Fire Department must be contacted prior to any hot work and a permit must be issued before work can begin.

Injury and Hazard Reporting For injuries requiring medical treatment, dial the emergency number as appropriate. All injuries must be reported to your site supervisor and Government COR/ escort. Any identified safety hazards must also be immediately reported to the ALC SEHO.

ALC Visitor Contractor Safety and Environmental Health Brochure.pdf