ATTACHMENT II STATEMENT OF WORK.pdf

Commercial Off The Shelf (COTS) Portable Vehicle Wash Stations

TITLE OF CONTRACT

Portable Automatic Vehicle Wash Station System (VWS), Purchase, Delivery and Training

BACKGROUND

The U.S. National Veterinary Stockpile (NVS) is the nation's repository of critical veterinary supplies, equipment, and service resources. It exists because of the nation’s concern after 9/11 that terrorists could release animal diseases of catastrophic proportions that would deplete State and local response inventories, generate surge requirements that would overwhelm commercial sources, and prevent unaffected States from providing significant help for fear of the threat crossing their borders

The NVS’ ability to deploy within 24 hours large amounts of critical veterinary resources ensure States have what they need to respond to catastrophes and other outbreaks.

The NVS deploys products like animal vaccine, antivirals, equipment, or therapeutic products to appropriately respond to damaging animal diseases affecting human health and the economy that are likely to be unavailable in sufficient quantities for large outbreaks. States, industry (as part of the incident command system), and NVS commercial partners will use the products and related equipment to respond to large-scale outbreaks.

The NVS utilizes its commercial partners to store its inventory in multiple locations and in sufficient volume to ensure its ability to respond to multiple, large-scale, simultaneous animal disease outbreaks.

TYPE OF CONTRACT

A Firm-Fixed Price (FFP) contract will be used for the purchase of up to 10 COTS portable vehicle wash stations.

CONTRACT OBJECTIVES

The NVS seeks to purchase commercially off the shelf portable automatic vehicle stations. The wash stations will be used for cleaning and disinfection of the exterior surfaces of potentially contaminated vehicles leaving infected premises and must be designed to clean (with detergent and water) tops of vehicles, the undercarriage, tires, wheel wells and sides of various sized vehicles ranging from passenger cars up to 53-foot semitruck and trailer followed by a disinfection step.

GENERAL EQUIPMENT SPECIFICATIONS

General description

COTS are fully portable and capable of moving from one location to another. Easily portable and capable of immediate shipment, construction, and repackaging for shipment.

Ability to move wash station from one location to another in fully contained trailer without the need for material handling equipment or excavation at temporary site.

System is transportable by a 1-ton truck or less.

System shall be capable of operating on less-than-ideal situations and surfaces ranging from on farms to rural unimproved areas.

Wash stations shall be used for cleaning and disinfection of the “exterior surfaces” of potentially contaminated vehicles leaving infected premises and must be designed to clean (with water and detergent) tops of vehicles, the undercarriage, tires, wheel wells and sides of various sized vehicles ranging from passenger cars to 53-foot semitruck and trailer followed by a disinfection step.

System shall be capable of operating in all weather conditions, freezing cold, rain, high winds, snow, and extreme heat without enclosed space or heat.

Capable to handle odd sized and dimensional equipment, such as skid steers, wheel loaders, dump trailers, mixer wagons, and other types of farm equipment.

Designed for continuous operation and operational within 2-4 hours of delivery on-site, set up by 1-3 personnel without material handling equipment.

Ability to add cleaning and disinfectant material as prescribed by SDS in appropriate Designed to minimize water usage while achieving exterior vehicle cleaning so that vehicles are visibly free of loose organic matter and soil.

System shall have capability to hold water that supports continuous operation with minimal downtime.

Operational requirements Capable of operating in environments between -20F to +120F with humidity of 5% to 95%. However, does not require enclosed application space with doors and heat.

System shall include a self-contained manually operated high pressure wand system to be used to remove heavy soil from vehicles.

On board power source for continuous operation and capable of running on alternate power source supplied by local power if needed.

If necessary, includes auxiliary port for additional fuel supply.

Capable of cleaning after use with conventional equipment and detergent.

System should be designed to minimize water usage while achieving exterior vehicle cleaning so that vehicles are visibly free of loose organic matter and soil. Must be able to process each vehicle in 30 minutes or less. Must be able to withstand repeated truck traffic. A driver shall move the vehicle through the system.

System components must be able to withstand various disinfectants such as Virkon S, dilute solutions of sodium hypochlorite (bleach) or citric acid or similar products.

System shall be designed to provide the desired gallons per minute and pressure for removal of organic material and desired flow rate for the application of disinfection solution.

Must be capable of incorporating chemical additives such as detergent, disinfectant, and/or antifreeze. The system shall specify desired chemical additive mixture/level prior to operation.

Water shall be available on site for make-up or resetting as water is consumed. System shall be capable of conserving water to minimize freshwater use (for example, recycling wash water if appropriate.

Due to concerns for contamination of the job site via overspray or run-off, system shall be capable of collecting wastewater to minimize waste discharge.

Water shall be available on site for make-up or resetting as water is consumed. However, system must be capable of collecting wastewater to minimize waste discharge.

Must be easy to operate such that operator can be fully trained within 8 hours or less.

Must be able to withstand repeated truck traffic in a continuous manner.

Must be able to process each vehicle in 30 minutes or less.

Specification does not require water application to be heated to a sanitizing temperature but would preferable.

System shall be equipped with lighting, and the operator panel shall be visible by the operator during the day/nighttime.

Other requirements The most highly rated offeror(s) will or may be invited to do a formal demonstration (Demo) on the proposed wash-station at no cost to the government.

REQUIRED DELIVERY TIME

Delivery must begin within 60 days of award and be completed within 180 days of contract award. Contractor is responsible for delivery, off-loading, set-up of each unit, to include any hardware/components; if applicable, at delivery location. Contractor must arrange to have equipment offloaded at delivery location in the continental US. Delivery address will be provided at a later date.

WARRANTY

Provide a one-year replacement warranty at no cost to the Government.

First Article Testing and Approval The vendor shall conduct a first article test to determine the operational effectiveness and suitability under realistic operational conditions. The characteristics/requirements that the first article must meet are specified in this SOW

First Article Testing (FAT) shall include evaluating the ability to set up the system within 2- 4 hours or less. Operation of the system during the FAT shall be performed by the vendor. FAT shall be conducted under normal conditions. FAT shall be conducted at the manufacture, or a location determined by the government. FAT shall use vehicles ranging in size from passenger cars to livestock trailers. FAT shall not include cold chamber testing nor will the government pay for such a test. The vendor has the responsibility of verifying their system operates between -20F to +125F. Visual observations shall be performed to inspect the undersides of vehicles. FAT shall be a joint test between the vendor and the government.

The Contracting Officer shall notify the Contractor, in writing, of the conditional approval, approval, or disapproval of the first article. The notice of conditional approval or approval shall not relieve the Contractor from complying with all requirements of the specifications and all other terms and conditions of this contract. A notice of conditional approval shall state any further action required of the Contractor.

Before first article approval, the acquisition of materials or components for, or the commencement of production of, the balance of the contract quantity is at the sole risk of the Contractor. Before first article approval, the costs thereof shall not be allocable to this contract for (1) progress payments, or (2) termination settlements if the contract is terminated for the convenience of the Government.

If the first article is disapproved, the Contractor, upon Government request, shall submit an additional first article for testing. After each request, the Contractor shall make any necessary changes, modifications, or repairs to the first article or select another first article for testing. All costs related to these tests are to be borne by the Contractor, including all costs for additional tests following disapproval. The Contractor shall furnish any additional first article under the terms and conditions and within the time specified by the Government.

A notice of disapproval shall cite reasons for the disapproval.

The Contractor shall provide the Government all (Draft) technical manuals for review at the30 days prior start of the first article test. Within 10 days after the contractor has been notified the first article has been approved, the contractor shall provide a delivery schedule for remaining systems at the location prescribed by the government. The Contracting Officer shall notify the Contractor, in writing, notifying the contractor to proceed in full-rate production. If the Contractor fails to provide any first article on time, or the Contracting Officer disapproves any first article, the Contractor shall be deemed to “have failed to make delivery within the meaning of the Default clause of this contract.”

Hardware and software alterations that materially change system performance, including system upgrades and changes to correct deficiencies, shall undergo further testing and evaluation and must be accepted by the government.

USER Acceptance Test (OPTIONAL) The government has the option to conduct a user acceptance test, if applicable.

Typical users shall operate and maintain the system or item under conditions simulating realistic operational conditions.

TRAINING

Upon delivery of the first unit, on-site training describes the procedures for the inspection, scheduled maintenance, set-up, operation, assembly, disassembly, maintenance, storage, transportation, and cleaning of the wash-stations must be conducted. The one-day training event will be coordinated between the contractor and the COTR.

Provide an agenda prior to conducting training. The specific location and number of trainees will be determined prior to the training event.

Provide training aids, common and special tools, and technical literature to each student.

Equip personnel with necessary skills to diagnose, fix, and restore system on-site as well as deployed.

TRAINING SUPPORT

Provide a video and/or thumb drive that describes the safe operation, maintenance, assembly, dis-assembly, cleaning, storage, and transportation of the wash-station. The NVS intends to post the video on its website for viewing by its Stakeholders.

Collaborate with the NVS on the need to develop any additional training products such as a leave-behind training support package or training on a thumb drive. The leave behind package should contain sufficient material to sustain operator proficiency.

TECHNICAL MANUAL/OPERATORS GUIDE

Provide a copy of all technical manuals/documentation regarding inspection, scheduled maintenance, assembly, disassembly, operation, transportation, storage, and cleaning.

WARRANTY

Provide one-year replacement at no cost to the Government on parts and units.

Repair Parts and Special Tools (RPSTL) Identify and provide any special support equipment / Special Test Equipment (SE / STE).

Provide contingency operations repair parts list designed to support field level (on-site) maintenance during deployment.

Provide updates to the list with engineering changes and safety issues as applicable. The range and quantity of spare parts contained within this list shall be based on historical demands and customer specific knowledge of individual system.

Provide and conduct periodic reviews of this list to ensure the correct “mix” of spare parts is available to support the system and/or deployment scenario.

Delivery of spare parts and special tools will be at time of receipt of the units.

REGULATORY COMPLIANCE

The contractor/equipment shall comply with all federal, state, and local statutes and regulations including but not limited to the Occupational Safety and Health (OSH) Act, the Federal Compensation Act, the Clean Water Act, the Clean Air Act, the Resource Conservation and Recovery Act, the Oil Pollution Act, the Comprehensive Environmental Response, Compensation and Liability Act, the Public Health Act, National Fire Protection Association standards, and National Electrical Code.

Invoicing:

USDA uses the Invoice Processing Platform (IPP) for electronic submission and tracking of purchase orders, invoices, and payment information to its suppliers of goods and services: Enroll at https://ipp.gov. The IPP is a government-wide secure web-based invoice processing service offered free of charge to government agencies and their suppliers by the U.S. Department of Treasury’s Financial Management Service (FMS).

You will receive a notification of your one-time enrollment requirement in an automatic invoice payment notification system available through IPP. This one-time enrollment in IPP means that you will receive a series of e-mails from Treasury services.

Delivery Address: Will be provided prior at a later date

Technical Point of Contact

Email: robert.a.miknis@usda.gov

Contracting Officers Representative (COR):

Email: robert.a.miknis@usda.gov

Contracting Officer:

Linda W. Washington Contracting Officer

USDA APHIS MRPBS AAMD

IT Specialized Contracting Branch 4700 River Road, Unit 45 Riverdale, MD 20737 301-851-2682

Point of Contact for Invoicing:

Email: Andy.Titsworth@usda.gov

ROBERT A. MIKNIS, STAFF OFFICER/ENVIRONMENTAL ENGINEER

APHIS Veterinary Services Strategy and Policy (S&P), Office of Interagency Coordination (OIC) 2150 Centre Ave, Bldg B Fort Collins, CO 80526 ( (O) 970-494-7471 (C) 970-617-8555

ROBERT A. MIKNIS, STAFF OFFICER/ENVIRONMENTAL ENGINEER

APHIS Veterinary Services Strategy and Policy (S&P), Office of Interagency Coordination (OIC) 2150 Centre Ave, Bldg B Fort Collins, CO 80526 ( (O) 970-494-7471 (C) 970-617-8555

ANDY TITSWORTH

APHIS Veterinary Services Field Operations (FiOps), Logistics Center (LC) 4700 River Road, 5B-02.17| Riverdale, MD 20737

(m) 301-395-4806