PERFORMANCE WORK STATEMENT (PWS)

for

GOVERNMENT-OWNED CONTRACTOR OPERATED

(GOCO)

and

CONTRACTOR-OWNED CONTRACTOR OPERATED (COCO)

FUEL STORAGE, OPERATIONS AND DISTRIBUTION

under

SOLICITATION SPE603-26-R-0543

at

MARINE CORPS AIR GROUND COMBAT CENTER TWENTYNINE PALMS, CA

Dated: May 14, 2025

SPE603-26-R-0543

Attachment II - PWS

TABLE OF CONTENTS

C-1.0 REQUIREMENTS AND DELIVERABLES

C-1.1 RESPONSIBILITIES

C-1.2 FACILITIES

C-1.3 CONTRACTOR DETAILED PLANS

C-1.4 CONTRACT TURNOVER

C-1.5 QUALITY MONITORING AND EVALUATION

C-1.6 STAFFING

C-1.7 ESSENTIAL PERSONNEL

C-1.8 SERVICE PERSONNEL

C-1.9 CORRESPONDENCE AND VISITS

C-1.10 RECORDS MANAGEMENT

C-2.0 PERFORMANCE REQUIREMENTS

C-2.1 FUEL OPERATIONS

C-2.2 BULK STORAGE OPERATIONS

C-2.3 SERVICE STATIONS

C-2.3 RECYCLABLE AND RECOVERABLE FUELS

C-2.4 PRODUCT INVENTORY ACCOUNTABILITY

C-2.5 PRODUCT QUALITY SURVEILLANCE

C-2.6 MAINTENANCE

C-2.7 TRAINING

C-2.8 SAFETY

C-2.9 ENVIRONMENTAL

C-2.10 SECURITY

C-2.11 BASE PROPERTY

C-2.12 USE OF MARINE CORPS FACILITIES

C-3.0 CONTRACTOR - FURNISHED EQUIPMENT

C-3.1 VEHICLES AND EQUIPMENT

C-3.2 DISPOSITION OF PROPERTY

C-3.3 PROPERTY STORAGE

C-3.4 EQUIPMENT INSPECTION

C-3.5 OTHER CONTRACTOR PROVIDED EQUIPMENT AND SUPPLIES

APPENDIX A FACILITY SPECIFIC INFORMATION

APPENDIX B DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

APPENDIX C REFERENCE DOCUMENTS

C-1.0 REQUIREMENTS AND DELIVERABLES

C-1.1 Responsibilities:

This Performance Work Statement (PWS) is established to identify contractor responsibilities for the management, operation, maintenance, product quality surveillance, inventory control and accounting, security, safety, and environmental protection of the Marine Corps Government-Owned/Contractor-Operated (GOCO) fuel facilities and Contractor-Owned/Contractor-Operated (COCO) fuel facilities.

C-1.2 GOCO Facility:

The Marine Corps Air Ground Combat Center, Strategic Expeditionary Landing Field (SELF) fuel facility is a GOCO facility consisting of bulk storage system, including loading and off-loading racks with issue and receipt filtration, supplied by commercial tank trucks. The bulk system also supplies fuel to the Marine Corps’ tactical aviation fuel dispensing system located at the SELF.

C-1.2.1 COCO Facility:

The COCO facility is located on B2083 Del Valle and consists of aboveground storage tanks and dispensers for retail and bulk issues of ground petroleum products and is supplied by commercial tank trucks.

C-1.2.2 COCO Facility:

The COCO facility is located at Camp Wilson and consists of above-ground storage tanks and dispensers for retail and bulk issue of ground petroleum products and supplied by commercial tank trucks.

C-1.3 Contractor Detailed Plans:

The contractor must submit all detailed plans listed below section C-1.3.1 through C-1.3.12 to the Contracting Officer for review and acceptance no later than 60 days prior to the start of the contract performance period and ensure that all required plans are accepted and approved by DLA Energy 30 days prior to the start of the contract performance period unless noted otherwise noted below. DLA Energy reserves the right to request changes or modifications to any detailed plans at any time throughout the contract performance period. The plans are considered dynamic documents and must be updated as required throughout the contract period. Updates will be provided to the COR and Contracting Officer for review and acceptance as changes are made. These plans may be used by the COR for monitoring and assessing contract performance.

C-1.3.1 Contract Compliance Plan:

The contractor is responsible for ensuring compliance with all contract performance requirements. The inspection system must be used by the contractor to measure performance on a continuous basis throughout the contract performance period and any contract option periods. The Contract Compliance Plan (CCP) must include performance requirements for all the services and specific tasks listed in this PWS and the contractor’s own performance-based plans. General performance criteria must include the contractor’s ability to provide continuous support capabilities as specified in this PWS, record keeping and reporting procedures pertaining to administrative requirements, facility operations, and upkeep of facilities and grounds. The CCP must include time specific checklists for evaluation of all operational requirements. The CCP must address procedures for corrective actions including the resolution of any Contract Discrepancy Report (CDR) generated by the Contracting Officer/COR. The CCP must be made available for Contracting Officer/COR review upon request at any time during the contract performance period.

C-1.3.2 Product Quality Surveillance Plan (PQSP):

A comprehensive plan to ensure that products placed in the care of the contractor are properly handled, remain on-specification, and are ready for issue. The plan must include policy and procedure regarding product sampling, visual examination of samples, and the submission of samples needing further analysis to the regional fuel laboratory. In addition, the plan must outline the documentation of samples and test results, reports and records keeping applicable, and actions to be taken in case of unacceptable test results. The plan must fully outline Contractor responsibilities for quality surveillance under this contract.

C-1.3.3 Maintenance Plan:

The contractor must provide a detailed operator maintenance plan for equipment and system components. The Maintenance Plan must clearly outline the process of planning, programming, accomplishing, documenting, and reporting all maintenance actions and must include the installation and use of a Contractor- Furnished Computerized Maintenance Management System (CMMS) to track maintenance for components and facilities at all sites. The plan will be continuously reviewed over the course of the contract and any need for change must be communicated to the contractor through the Contracting Officer. The complete Maintenance Plan will include a copy of all maintenance action forms, listings, and reports to be generated by the CMMS.

C-1.3.4 Operations and Staffing Plan:

The Operations and Staffing Plan is a comprehensive and detailed matrix that outlines all manning aspects, to include sub-contracting, and requirements regarding the management and labor force to undertake the required tasks. The plan must include a detailed organization chart showing the number of employees identified by wage determination, job classification, and full/part time employee status, a brief description of the tasks to be performed, and the duty description of the employee that will perform the task described. A manning matrix defining manning in terms of full-time equivalents (FTEs) for a typical seven-day work week must be included.

Operating hours are detailed in Appendix A.

C-1.3.5 Environmental Protection Plan:

The Contractor must submit a comprehensive and detailed plan outlining policy, procedures, and safeguards necessary to protect the environment. The Contractor’s plan must be site specific, cover all areas, facilities, equipment, duties, and tasks for which the Contractor is responsible, establish mishap reporting procedures as required below, and elaborate on issues that may be unique to the activity. The plan must comply with all applicable Federal, DoD, U.S. Marine Corps, State references, and laws.

C-1.3.6 Equipment Provisioning Plan:

The contractor must identify and include the types and quantities of all the contractor’s furnished equipment necessary to support the locations under this contract. Contractor equipment must be on site and available at the start of the performance period. Should the contractor be required to lease equipment due to long lead times or unexpected delays with procuring equipment they will do so at their own expense to ensure there is no disruption of service.

C-1.3.7 Contract Contingency Plan:

(Part A) is due by 60 days in accordance with Section C-6.1 and must outline Contractor actions to mitigate and overcome significant interruptions during contingencies. Contingencies are defined as unexpected events that cause disruption to the operations tempo. The plan must provide specific details regarding labor issues as may result from potential strike actions, military contingency, war time and emergent staffing requirements, (to include subcontractor staffing where required). The Contractor must also plan for repairing or replacing inoperable equipment or obtaining additional equipment and labor required to carry out operations under a contingency environment. The plan must:

• Include solutions for major/minor breakdowns or unavailability of Contractor-furnished equipment used to meet the contract requirements.

• Demonstrate what actions the contractor would take to support operation and staffing challenges such as a pandemic, travel restrictions, and sudden removal of personnel.

• Demonstrate a resolution for scenarios to minimize interruption of customer service.

If a contingency arises during contract performance that was not accounted for in Part A, the contractor is required to provide a detailed plan (Part B) within 12 hours of the time the contractor assesses its inability to meet the contractual terms of the contract (i.e., Staffing and Operations, etc.….). This Part B contingency plan shall address each instance where a contingency event is present during contract performance, shall address the affected labor mix, and communicate the minimum level of service the contractor is able to perform. The plan should also include a time-based plan to restore the affected labor or equipment to the proposed levels.

C-1.3.8 Security Plan:

The contractor must provide a detailed Security Plan and identify their responsibilities for maintaining the security of Marine Corps facilities, including contingency procedures for power outages, inoperative automated equipment, data processing, and computer systems, as well as any equipment, tools, and materials. The plan must outline policy, guidance, and procedures regarding facility access controls, visitor logs, lock and key controls, random patrols of fuel management facilities and pipelines, Automated Data Processing (ADP) security, and other force protection measures.

C-1.3.9 Inventory Control and Accountability Plan:

A detailed plan must be written to ensure contractor compliance with the inventory, accounting, and reporting requirements of DOD 4140.25, DOD Management of Bulk Petroleum Products, Natural Gas and Coal, DLA Energy and Naval instructions, policies, and regulations.

C-1.3.10 Safety Plan:

The contractor must provide a detailed plan outlining the procedure necessary to maintain safety in accordance with applicable federal, state, and local laws and regulations. At a minimum, this plan must include industrial hygiene, confined space entry, disaster preparedness, fire prevention and protection, hazardous waste operations, emergency response, safety and health standards, Safety Data Sheets, accident / incident reporting, and safety procedures during general fuel handling operations. The plan must also include the name of the individual responsible that will monitor the safety program and maintain records.

C-1.3.11 Training Plan:

The Contractor must provide a comprehensive plan outlining training and objectives. The plan must list courses and subject titles of materials to be used, a brief description of the subject, identify training sources, establish the frequency of training, and detail the method of monitoring plan compliance and record keeping. Training required by the Federal, DoD, Marine Corps, state, local references, and laws, must be included.

C-1.3.12 Fuel Safety Plan The contractor must provide a detailed plan outlining the fuel systems applicable to the contracted location, product handling characteristics, and the policy, procedures, and actions necessary to maintain a safe working environment. The plan, a compendium of references, local laws, and regulations applicable to the products stored and handled, Safety Data Sheets, and guidelines regarding the safe handling of such products must be maintained and updated over the course of the contract.

C-1.4 Contract Turnover:

During the ten working days prior to the start of contract performance, the outgoing Contractor shall permit the incoming Contractor access to the applicable fuel facilities in order to observe their operation. During this ten-day period, the incoming Contractor shall be provided assistance from the outgoing Contractor, DLA Energy representatives and the Contracting Officer’s Representative (COR) to accomplish a joint facilities turnover inspection, to include product testing, and product and property inventory. The outgoing Contractor shall also provide the incoming Contractor with all relevant information concerning the facility and its operation, including maintenance records and engineering documentation. The incoming Contractor shall protect and not disclose any proprietary information of the outgoing Contractor discovered during the turnover period.

C-1.4.1 COCO Phase-In Plan:

To ensure a smooth transition in the change of work effort, the Contractor shall develop a Phase-In Plan. The Contractor’s Phase-In Plan shall describe in detail the transition between outgoing and incoming Contractor and how responsibility for services changes over with no interruption in services.

C-1.4.2 COCO Phase-Out Plan:

The incumbent contractor recognizes that the services provided by this contract are vital to DLA Energy’s overall effort, that continuity thereof must be maintained at a consistently high level without interruption. Upon expiration of this contract, a successor, either the government or another Contractor, may continue these services.

The successor shall require assistance from the incumbent Contractor who shall give their best efforts and cooperation in order to effect an orderly and efficient transition. The Phase-Out Plan shall include provisions for incumbent Contractor actions to assist and coordinate with the government and the successor Contractor in the changeover of all functions on the contract performance start date. The plan shall be coordinated with all affected activities and managed to minimize any adverse impact on the flying training mission. The incumbent Contractor shall provide sufficient numbers of personnel to conduct a joint inventory of all equipment and provided facilities, publications, accounts, records, etc., with the successor Contractor and government representatives to ensure inventories/accounts are accurate and complete. The incumbent Contractor shall ensure shortages, equipment/tool condition issues, and other contract requirement issues are rectified prior to relinquishing accounts to the government.

C-1.4.3 COCO Property Restoration Plan:

The Contractor shall be responsible for and shall include in their technical proposal an annex providing a detailed plan addressing facilities closure; demolition; removal; disposal; and restoration of the land lease/license from the Installation. Land restoration is defined as a state in which the leased/licensed land is free of any contamination, debris, or other environmental hazards or impact resulting from the Contractor’s use in the performance of this contract and in compliance with all applicable base, local, state, and Federal laws, and regulations. Note: The Contractor shall be sure to comply with all Federal, State, Local, and Installation requirements for Tank Closure (closing and demolition facilities etc.). The plan shall include, at a minimum, milestones and a timeline for completion of all milestones. The plan must detail how the Contractor will ensure the facilities will remain operational until no more than 6 months from the end of the performance period. The contractor shall submit a proposal for equitable adjustment associated with this work to the Contracting Officer upon request and shall obtain a price competition from three vendors for this work. Cost for this work shall not be included in the monthly price for services. The cost for remediation actions due to/related to fuel contamination shall remain the responsibility of the contractor and shall not be included in the price.

C-1.5 Quality Monitoring and Evaluation:

DLA Energy must utilize a Quality Surveillance Plan (QSP) to monitor and evaluate the contractor’s performance throughout the contract performance period. DLA Energy may also conduct customer satisfaction surveys, which may be used as part of the assessment of contractor’s performance. The Contracting Officer has the option to increase the frequency of surveys to address contract compliance issues as needed.

C-1.6 Staffing:

The contractor must provide sufficient staffing to accomplish all functions and tasks to include simultaneous operations. There is no provision for augmentation or overtime. The contractor’s staffing must be flexible and fully capable of meeting all demands of vehicle fuel services (including reserve training), ground fuel services, bulk storage, and fuel operations, quality surveillance, maintenance, general management, and administrative functions.

C-1.6.1 GOCO Workload:

The Contractor should plan to issue an average of 84,000 gallons of jet fuel per month; however, workload surges of 253,430 gallons per month have occurred in the recent past (2023-2024). Based on historic information coupled with operation schedules, deployments, exercise, and training schedules provided by the base; the Contractor must be fully responsible for adjusting levels of service and providing personnel and equipment to meet workload demands for day-to-day operations. Unforeseen workloads such as the testing of fuels after normal duty hours or contingency support of any type are not quantified but are required to be supported.

C-1.6.1.1 Scheduled and Recurring Event:

The installation will, to the extent possible and practical, provide the contractor with documented information outlining anticipated dates, and historical information regarding fuel requirements in order to support known, scheduled, and recurring event, i.e., annual large force exercises, tactical training and competition events. To the extent practical, the contractor will be given access to event planning meetings. In concert, the contractor must fully document all services provided for all specified events. The entire staffing workload will be covered under Monthly Usage Charge CLIN.

C-1.6.2 COCO Workload:

The Contractor should plan to issue approximately 253,430 gallons of F24, 135,623 gallons of MRR, 203,945 gallons of DS2, 16,027 gallons of BDI, and 35,558 gallons of E85 per Fiscal Year; based on data from (2023- 2024). The Contractor must be fully responsible for meeting workload demands for day-to-day operations.

C-1.6.3 Knowledge and Skills:

The contractor must ensure that personnel assigned to all tasks have the requisite knowledge and skills to meet the performance standards for those tasks and comply with all Federal, State, DoD, DLA Energy, Marine Corps, and station/base regulations, instructions, guidelines, policy, and codes. All employees must be able to read and understand English (be literate) to the extent they can understand and follow oral instructions/directions, read, and understand instructions, directives, regulations, operating procedures, detailed written orders, and training materials, and be capable of writing in English to compose required detailed reports. All employees must be capable of performing basic numeric operations (addition, subtraction, multiplication, and division) and the use of numbers as they relate to ledgers, logs, forms, meters, gauges, and measuring devices such as tapes, thermometers, hydrometers, and other instruments as may be used during the receipt, handling, inventory, and issue of petroleum products.

C-1.6.4 Employment Standards:

All employees or persons who may be hired to represent, perform on behalf of, or work under the management of the contractor must comply with all Federal, State, DOD, DLA Energy, Naval, and station/base regulations, instructions, guidelines, and policy regarding employment at and entry to base facilities. The contractor must ensure that they meet the requirements of employment and conform to the rules regarding, but not necessarily limited to, security clearance, identification policy, vehicle registration and operation of a POV on station, medical assistance, the use of the exchange and military facilities, and other local rules, guidance, or prohibitions that may apply to their entrance to and activity or employment on station.

C-1.7 Essential Personnel:

The Corporate Executive Officer, Terminal Manager, and the Assistant Terminal Manager are essential personnel and must have the education, training, background/experience, and skills required and necessary to make fiscal and management decisions, direct personnel, and work with individuals at all levels of corporate management and the military for this contract. Resumes must be submitted for these personnel 30 days prior to the Performance Period (start of contract). The resumes must be reviewed and accepted by DLA Energy. A replacement candidate’s resume must be submitted for review and accepted by DLA Energy prior to assuming duties. In the event it becomes necessary to replace any service personnel, the contractor must notify the KO/COR as to the final workday or termination date of the outgoing person and a plan outlining specific dates/time frames for the hiring of the replacement person that supports the experience as noted below.

C-1.7.1 Corporate Executive Officer:

To assure continuity between the contracted location/activity and corporate office, the contractor must employ an executive, who, for the duration of the contract, can make fiscal, management, and administrative decisions concerning this contract. He/she must have a complete understanding of the terms and conditions of this contract and must be knowledgeable of fuel management and operations to the extent outline herein.

C-1.7.2 Terminal Manager (TM):

The contractor must employ an experienced Terminal Manager. His/her experience should be current and relevant to the facilities, and any contractor provided equipment to be utilized. The TM must have a minimum of five years’ experience in petroleum storage and distribution operations, airfield fuel services, and fuel systems maintenance. He/she must have performed as a supervisor for at least two years within the five-year period prior to the individuals hiring date with the contractor. Other than those administrative duties commonly associated with an individual in a management position, the terminal manager must not have collateral duties, nor must the position be a collateral duty.

C-1.7.2.1 Required DLA Energy TM Training:

DLA Energy Policy P-32 provides training requirements and procedures for Terminal Mangers. The Terminal Manager must comply with DLA Energy Policy P-32 and complete all training requirements established therein.

This training is funded by DLA Energy. In addition, the TM will complete required underground storage tank Operator Training and Spill Response Training.

C-1.7.2.2 Collateral Duties:

This cannot be a collateral duty job, but this does not prevent the TS/TM from infrequent performance of routine PWS tasks to maintain proficiency, build teamwork, and augment during peak or elevated workload so long as TS/TM duties, segregation of duties, and overall performance management is not affected.

C-1.7.3 Assistant Terminal Manager (ATM) The ATM shall have a minimum of two years of commercial or military experience in the fuel petroleum and terminal operations, bulk storage and distribution services and operations, petroleum equipment/systems maintenance, laboratory and/or environmental compliance prior to the performance start date or individual’s hiring date. The individual must have a minimal two years of specialized experience in the following positions: Accountant, Dispatcher/Computer Operator (DCO), Lead fuel distribution system operator (FDSO), or Control Center Internal Pipeline Controller (CCIPC). After the individual hiring date, they shall attend the Joint Responsible Officer and Fuels Terminal Manager Course at the first available course date. This management position may have collateral duties such as: Fuel Distribution System Operator, Driver/System Operator, Laboratory Technician to supplement the day-to-day workforce. However, the ATM may not act as the Dispatcher/Computer Operator, Fuel Distribution Systems Mechanic (FDSM), and Accountant. The contractor ATM who are elevated to the Terminal Manager position, short or long term, shall not have any collateral duties.

C-1.8 Service Personnel:

The personnel/position descriptions cited within this section are those classes of service employees applicable to this contract. Subject to DLA Energy P-10, Segregation of Duties, service personnel may be cross-trained and have overlapping responsibilities. In the event there is no wage determination listing for a class of service employee required, the contractor must submit a request to conform to a specific wage determination category to the DLA Energy Contracting Officer with the initial offer. All such conformance issues must be resolved prior to the submission of the final revised offer. When requested by DLA Energy or the Marine Corps, the contractor must submit a staffing roster that identifies personnel by name, position, full or part time status, and their date of hire.

C-1.8.1 Fuel Accountant:

The Fuel Accountant must be fully knowledgeable of manual and automated fuel management and accounting systems such as the Fuel Manager Defense (FMD), Electronic Point of Sales (EPoS), Enterprise External Business Portal (EEBP), and Wide Area Workflow (WAWF), and the Supply computer systems applicable to the processing of fuel management accounting data. He/she must possess sufficient computer skills to use client/server applications in a Microsoft Windows environment. Those skills must include the ability to logon;

shutdown; initiate modems; manipulate files and resolve technical issues and problems required to maintain a fully functional file, records, and reporting system; send and receive email; and use web browsers to send and receive information. The use of Microsoft standard office products such as Word, Excel, and PowerPoint; other commercial off-the-shelf applications, utilities; and custom software in such a manner that daily fuel operations are effective and efficiently conducted may also be required. Those skills must include the use of real-time information systems, the manipulation data within the Fuel Manager system and the related fuel management modules and status systems. He/she must also be fully knowledgeable of all DLA Business System Modernization Interim Policy and Procedural Guidance for the receipt, handling, issue, inventory, and accounting of petroleum products. Additionally, the TM must ensure that a fully trained alternate/back-up accountant will process transactions when the primary accountant is not available for duty to ensure compliance with DLA Energy P-10, Segregation of Duties.

C-1.8.2 Collateral Duties:

This cannot be a collateral duty.

C-1.8.3 Fuel Distribution System Operator (FDSO):

The FDSOs must have practical experience in the operation of bulk fuel distribution systems operations. The FDSOs must be able to perform receipt, issue, storage, spill cleanup, preventative maintenance scheduling, hazardous waste, and petroleum quality surveillance operations.

C-1.8.4 Fuel Distribution System Mechanic (FDSM): N / A

C-1.8.5 Fuel Laboratory Technician (FLT):

The fuel laboratory technician must be experienced in the use of common fuel sampling equipment, fuel sampling procedures, and conduct laboratory tests of petroleum products commensurate with the level of analysis required to be performed. All personnel performing these duties must be properly trained in accordance with applicable regulations and must be knowledgeable and capable of performing the various methods and means of sampling petroleum handling equipment and systems, from receipt to product issue, the operation, maintenance, and calibration of laboratory equipment, record keeping and laboratory safety procedures. Personnel assigned are required to perform the full spectrum of quality surveillance sampling and testing as may be required to include weekend and holiday fuel support.

C-1.8.6 License, Special License, Skills, Training, and other Certifications:

All drivers must be licensed in accordance with the vehicle operating laws, regulations, and code for the state in which they will operate equipment and must be/remain in compliance with all such requirements for the duration of their employment under this contract. The contractor must ensure that drivers required to operate vehicles and equipment on public roads are licensed for the class of vehicle to be operated on such public roads. All service personnel who will operate fuel-servicing vehicles on or off station must hold a current and valid Commercial Driver’s License (CDL) with the appropriate tank truck and HAZMAT endorsements. Specific tasks may require other special licenses, skills, training, or certifications. All special licenses and certifications must be included in employee training records and available for inspection by the COR upon request.

C-1.9 Correspondence and Visits:

The contractor must notify the COR of any and all visits or notice of intent to visit contract management, its employees, or the contracted facilities by any federal, state, local government, base (military) office/agency, union representative, or contract corporate officers. Except for that considered to be company or proprietary documents, the contractor must provide the COR copies of all correspondence resulting from such visits. The contractor must establish a maintain a visitor’s log showing name of all visitors, date of visit, time of visit, organization, and reason of visit.

C-1.10 Records Management:

Documents held or generated by the contractor must be open and readily available for inspection, review, and audit for the duration of the contract and any subsequent and contiguous contract periods. The contractor must submit reports to the appropriate agency for compliance with Federal, state, and local requirements. In addition, special reports may be requested for audits, inspections, reviews, and research. Should proprietary company, or non-DOD maintenance and accounting systems be installed by the contractor, the contractor must provide continuous secure web access or access to a secure workstation. On termination of the contract, all records except personnel files, training records, contractor-furnished equipment records, and proprietary company management records must be turned over to DLA Energy.

C-2.0 PERFORMANCE REQUIREMENTS

C-2.1 Fuel Operations:

The contractor must receive, maintain, store, sample and test, internal transfer, and issue petroleum products.

The contractor must be responsible for all fuel-servicing operations and safeguarding facilities, equipment, and fuel products under its control during normal and adverse conditions.

C-2.1.1 After Hour Notification:

The contractor must establish an after-hours notification mechanism: a means of being contacted in the event emergent services or workforce augmentation is required without prior coordination/notification. All services required outside of normal hours of operation without prior coordination/notification must be met within two

(2) hour as measured from the time the contractor is notified until the operator is in position to perform the service required. If the contractor is notified in advance of requirements for after-hours service, the contractor will be in place to perform the required services as required. All after-hours support will be the contractor’s responsibility under Monthly Usage Charge CLIN at no additional cost to DLA Energy.

C-2.2 Bulk Storage Operations:

Bulk Storage operations are defined as the receipt, storage, handling, inter-terminal product movement, and issue of capitalized bulk fuel products at the Marine Corps-owned, and contractor owned fuel facilities via tank truck, 24 hours a day, seven days a week, year-round. The contractor must be responsible for performing bulk fuel operations, system inspections, preventive maintenance, quality surveillance, inventory accountability and safeguarding fuel supplies under its control during normal and adverse conditions. Bulk operations require a fuel scheduler capable of receiving fueling requests from customers; scheduling shipments, deliveries, and receipts; making scheduling changes; and creating daily schedules of fuel operations. All assignments and control of qualified personnel will be handled to ensure compliance with approved standards and operating procedures.

C-2.2.1 Bulk Output Fuel is issued from bulk storage to refuelers. The contractor must track aviation fuels inventories and order products as needed to meet DLA Energy Accounting Policies and maintain levels to ensure uninterrupted service.

Except for scheduled maintenance, the contractor must maintain tank and fillstand systems in the ready-to-issue mode and work to transfer/issue products on demand. Bulk storage at the SELF GOCO consists of two 200,000-gallon F-24 aboveground tanks, truck fillstands, and other components applicable to a bulk facility. Bulk storage at the COCO superstation consists of three 20,000-gallon F-24, one 20,000-gallon DS2, and two 12,000-gallon MRR underground tanks, truck fillstands, and other components applicable for a retail fuel service station.

C-2.2.2 Transfers to Refuelers:

A contractor attendant is required to be present for all bulk transfers. The truck fillstands are contractor-operated systems used to fill refuelers. Documentation relevant to refueler top-offs and the disposition of those documents must be compiled and controlled in a manner as to ensure compliance with DLA Policy.

C-2.2.3 Receipts of Fuels:

The Contractor must be responsible for all work required and necessary to conduct all receipt related actions in a safe manner. F-24 is received by commercial tank truck at the SELF GOCO. F-24, BDI, E85, MMR & DS2 is received by commercial tank truck at the COCO facility.

C-2.3 Service Stations Self-service dispensing of ground products from a fixed automated facility/system to vehicles of authorized customers, are conducted at the COCO superstation on Del Valle Rd. The service station is staffed only to the extent necessary to undertake system inspections, perform maintenance, conduct inventories, attend bulk transfers to refuelers, and receive product deliveries. The contractor must be responsible for providing the qualified personnel to perform the aforementioned tasks and duties as further defined within this section. The contractor must track ground fuels inventories and order products as needed to meet DLA Energy Accounting Policies and maintain appropriate levels to ensure uninterrupted service. Disruption of automated service station function may require manual operation of the facility, and manual documenting of issues. In the event of power, system, or mechanical failure that renders the service station completely inoperable, the contractor must post directions to the alternate source of products and the hours of operation. The service station consists of an underground 20,000-gallon BDI tank, two underground 12,000-gallon MRR tanks, an underground 20,000-gallon DS2 tank, an underground 20,000-gallon E85 tank, and three underground 20,000-gallon F24 tanks and the service station components.

C-2.3.4 Electronic Point of Sale, QR (Quick Response) Code Management The Contractor will provide the appropriate hardware for the GOCO/COCO facilities, and DLA Energy will provide the appropriate software for EBS/FMD/EPoS support for GOCO/COCO fuel facilities. The contractor shall utilize Electronic Point of Sale (EPOS) devices (pedestal and/or mobile) provided by DLA Energy as Incidental Equipment to capture and report sales from the GOCO/COCO. The contractor must contact the DLA Policy and System Sustainment Branch at EPoSFunctionalSupport@dla.mil to coordinate the installation on the GOCO/COCO retail facility prior to DLA Energy accepting the facility. Prior to the end of the contract terms or termination of the contract, the contractor will again use the same email address to obtain disposition instructions.

C-2.3.5 Service Station Outage In the event of a service station, system failure during which the station can be operated manually, the contractor must establish servicing hours and staff the service station to assist customers and manually document issues/sales/transactions, which will be entered into FMD for billing. The contractor must provide the personnel and equipment to maintain the availability of ground fuel products to its customers and account for the product IAW DLA Energy policy.

C-2.3 Recyclable and Recoverable Fuels:

The contractor must be responsible for recycling and recovery of aviation fuels aboard the installation. This includes, but not limited to, quality surveillance samples, facility maintenance activities, and tank bottoms. The contractor must be responsible for coordinating with the COR for disposition of all recoverable and recyclable fuel stocks in accordance with DLA Policies and Instructions. All products classified as non-reclaimable are collected and disposed of by the installation.

C-2.4 Product Inventory Accountability:

The contractor must be responsible for the inventory management of petroleum products held within the facilities, equipment, tanks, and vehicles under contractor control. The contractor must provide accurate inventories of all DLA Energy Capitalized Stocks under contractor control, in accordance with DoD 4140.25, all applicable DLA Energy and Navy Policies and Instructions, and all clauses of this contract. The contractor must be responsible for updating the COR to provide information to DLA Energy on current inventory levels IAW INT- I119.04 Inventory Control Records and Systems of Record. Any anticipated fuel shortages, based on customer requests, must be reported to the COR immediately. All product receipts, issues, shipments or transfers must be properly documented and are auditable by DLA Energy.

C-2.5 Product Quality Surveillance:

The contractor must be responsible for maintaining the quality of the Capitalized Stocks in accordance with MIL- STD-3004, Department of Defense Standard Practice, and Quality Assurance/Surveillance for Fuels, Lubricants and Related Products; NAVAIR 00-80T-109, Aircraft Refueling NATOPS Manual; and the contractor developed

PQSP.

C-2.5.1 Quality Determination:

No petroleum products must be received or issued without first determining and confirming conformance with product quality requirements. Products must be issued on a first-in, first-out basis unless otherwise specified or directed by DLA Energy. Non-conforming products must be reported to the COR immediately. Anytime product is received into a tank, the tank’s contents must be suspended from issue pending quality conformance sampling and testing. The contractor must ensure that certificates of quality conformance (test reports) are maintained on file for all on-hand fuel stocks.

C-2.5.2 Laboratory Operation:

The laboratory located at the SELF is a joint use facility. Military personnel use the facility for the testing of fuel from tactical equipment. The contractor must maintain a complete set on-site of petroleum laboratory test equipment. The contractor is responsible for the testing of fuels within the bulk storage located at the SELF and the COCO facilities. Calibration of laboratory test equipment and material necessary for daily operations must be provided by the contractor. Only qualified and trained personnel must perform test and related laboratory operations. The contractor must provide and maintain a bench stock of all consumable and expendable material necessary for laboratory operations. Laboratory facility maintenance is covered in C-2.6 below.

C-2.5.3 Sampling:

The contractor must be capable of sampling and C level testing 24 hours a day, 7 days a week, every day of the year (24/7). The contractor must take all required samples.

C-2.5.4 Housekeeping:

Fuel laboratory facilities and equipment must be maintained to the degree of cleanliness and order commensurate with a “quality surveillance” program. Fuel samples and chemicals must be properly labeled and stored in the appropriate storage lockers, glassware washed, dried, and stored, and laboratory hardware stored so as to present an orderly appearance.

C-2.6 Maintenance:

The fuel contractor must be responsible for the normal and continuous use, operation, maintenance, and real time reporting of discrepancies applicable to all petroleum systems, facilities, and equipment. Petroleum system means an underground or aboveground fuel storage tank, associated fuel piping, pump house, loading and unloading station, hydrant fuel system and associated hydrant outlets and pantographs, oil water separator, ancillary equipment and appurtenances, electrical power and controls, lighting, emergency generators, refueler truck parking, fire protection system, and containment system, if any. The contractor must manage, coordinate, oversee, and report as needed to ensure all required inspections, services, maintenance and repairs of all facilities, equipment and real property associated with this contract are performed as required to ensure compliance with all Navy, Department of Defense (DoD), State, Local, Federal, American Petroleum Institute (API), and Unified Forces Criteria (UFC) requirements throughout the life of the contract. This includes monitoring all maintenance being performed by government agencies, or other contractors to verify that it is requested in a timely manner, scheduled as required, coordinated with relevant offices, finished to completion, and recorded in the maintenance database. The contractor will report maintenance conflicts, deficiencies, and delays to the COR and Contracting Officer as soon as possible for assistance and resolution.

C-2.6.1 Maintenance at COCO facilities:

The Contractor shall maintain the COCO fuel systems, e.g., facilities and equipment according to manufacturer specifications, best commercial practices, and the Maintenance Plan.

C-2.6.2 Operator Maintenance (PM):

The contractor must ensure that all Marine Corps property and contractor’s owned property is preserved and maintained in a safe working condition. OM tasks are defined as maintenance work to preserve a facility by preventing its deterioration, such as, but not limited to, corrosion control, grounds keeping, pressure washing, cleaning, spot painting, housekeeping, etc. It is essential that the contractor devote adequate effort to identifying future deficiencies and potential deficiencies in order to prioritize OM efforts. OM includes performing, at a minimum, the services recommended by the manufacturer or in accordance with commercially accepted practices, as well as the effort required to keep a facility, a piece of equipment or system functioning. While DLA Energy does not plan to dictate specific OM requirements or practices, the contractor’s maintenance plan must provide a systematic approach to identifying, planning, scheduling, documenting/ reporting and managing (labor, materials and time) to perform those actions that contribute to the uninterrupted functioning of the fuel terminal. The contractor must ensure that the costs for preventive maintenance are included in Monthly Usage Charge CLIN on a firm fixed price basis.

C-2.6.3 Operator Maintenance:

This is maintenance performed by the operator and is the care and minor maintenance of equipment using procedures that do not require detailed technical knowledge of the equipment’s or system’s function and design.

This category of maintenance normally consists of inspecting, cleaning, servicing, preserving, lubricating, and adjusting, as required. Such maintenance may also include simple parts replacement that can be performed with only basic mechanical skills and simple hand tools. The contractor must not provide maintenance or repair beyond afore mentioned maintenance unless directed by the Contracting Officer. The contractor must ensure that the costs for operator maintenance are included in Monthly Usage Charge CLIN on a firm fixed price basis.

C-2.6.4 Daily, Weekly, and Monthly Recurring Maintenance Requirements:

The contractor must be responsible for daily, weekly, and monthly recurring maintenance checks and services of Marine Corps fuel facilities and related fuel handling equipment in accordance with NAVAIR 00-80T-109, Aircraft Refueling NATOPS Manual, UFC 3-460-03 Unified Facilities Criteria (UFC) Operations and Maintenance: Maintenance of Petroleum Systems, DoD regulation 4140.25 chapter 8, and applicable contract clauses, and the Operations and Maintenance Manuals available on site. The contractor must provide all staffing, materials and equipment not otherwise specified by any source to accomplish the required recurring maintenance tasks. The Contractor must ensure that the costs for recurring maintenance are included in Monthly Usage Charge CLIN on a firm fixed price basis.

C-2.6.5 System Maintenance Requirements:

Under the SRM Recurring Maintenance and Minor Repair (RM/MR) Program, the USACE will provide a contractor to perform all quarterly and above maintenance tasks in accordance with the UFC 3-460-03, and DoD regulation 4140.25 chapter 8 at the Marine Corps owned capitalized fuel facilities. Periodic testing of systems/components, generally on a quarterly basis, is included within the RM/MR contract. The contractor for this contract will monitor, track, and document all recurring maintenance performed by the RM/MR contractor and collect all documents related to the completion of these maintenance actions from the COR and record the completion in their CMMS for tracking purposes. If Quarterly and Above Recurring Maintenance tasks are not being performed as required or sufficiently by the RM/MR contractor, the contractor for this contract will report the problem to the COR and DLA Energy Contract Officer for assistance and resolution.

C-2.6.6 Repairs:

The RM/MR contractor will take immediate action to assess emergency situations and minor repair. This includes all facilities and equipment on the inventory list that DLA Energy is responsible for sustainment, restoration and modernization. All deficiencies identified which require maintenance or repair work above that included in the Monthly Usage Charge CLIN on a firm fixed-price basis will be submitted to the COR to be performed by the RM/MR contractor. The contractor for this contract will monitor, track, and document all repairs performed by the RM/MR contractor and collect all documents related to the completion of these maintenance actions from the COR and record the completion in their CMMS for tracking purposes. If repairs are not performed in a timely manner, the contractor will report the delay to the COR and DLA Energy Contract Officer for assistance and resolution.

C-2.6.7 Maintenance Records:

Maintenance, repairs, inspections, and test findings will be electronically and manually recorded and maintained in permanent facility files. The contractor is required to keep all maintenance records using a CMMS. The contractor must develop and maintain an electronic database on deficiencies and problem areas needing corrective work. Record keeping includes all noted deficiencies found and work performed at the fuel facility, even if performed by another organization or contractor. The information obtained from the RM/MR contractor, daily/weekly/monthly inspections and operator findings will be input into the CMMS as needed and used to schedule the required maintenance as appropriate. Records will be maintained for the duration of the contract and turned over to DLA Energy at completion of the contract. In addition, the COR will be allowed unlimited/unrestricted access to the contractor developed database. The contractor will track all maintenance and repair expenditures by DLA provided Real Property number. See Appendix A.

C-2.6.8 Buildings and Structures:

The contractor must ensure that all buildings, structures, and facilities used by or under contractor control are kept clean and sanitary. The contractor must sweep, mop, and wax floors, wash windows, and walls of occupied buildings or office spaces so as to present a clean, sanitary, and orderly appearance. Food storage and preparation areas must be maintained in an orderly and sanitary condition. Clothing locker and change areas must be kept orderly and clothing hung or kept in lockers. Maintenance and storage buildings must be kept in clean and orderly manner. Areas immediately around buildings for which the contractor is responsible must be kept free of debris. The contractor must not allow fire hazards, such as oily rags, loose paper, and trash to accumulate in or around buildings, structures, facilities, and areas used, occupied, or controlled by the contractor. The contractor must reset circuit breakers and switches, furnish, and replace burned out standard and fluorescent lights, and plunge sinks and toilets to keep them serviceable. The requirement for other building/structure maintenance, i.e., electric, carpentry, and other skilled trade work must be documented and forwarded to the COR. The contractor must not alter any structure or allow it to be altered without explicit written approval by the Marine Corps.

C-2.6.9 Pest and Rodent Control:

Pest and rodent control are the responsibility of the base. Requests for services must be forwarded to the COR.

The use of insecticides and rodenticides by the contractor is prohibited unless authorized in writing by DLA Energy Contract Officer.

C-2.6.10 Designated Areas:

The…