Attachment I - Statement of Work.pdf

STATEMENT OF WORK

U.S. Coast Guard Station Little Creek

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DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

SCOPE OF WORK

FOR

WINDOW AND ROOF REPLACEMENT

U.S. COAST GUARD STATION

LITTLE CREEK

VIRGINIA BEACH, VA

OFFICER IN CHARGE

UNITED STATES COAST GUARD

STATION LITTLE CREEK

1000 ABBOTT RD

VIRGINIA BEACH, VA 23455

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SCOPE OF WORK

1. GENERAL REQUIREMENTS: The work consists of providing all labor, materials, equipment and service as required to complete the the base item of replacing thirty-three (33) windows and, if awarded, the option item of removal/installation of new shingles on the designated building at U.S. Coast Guard Station Little Creek,1000 Abbott Rd, Virginia Beach, VA 23455.

2. COMMENCEMENT, EXECUTION AND COMPLETION OF WORK: Upon acceptance, the contractor shall commence work NLT five (5) days after notice to proceed and work diligently to complete the entire work ready for use by 30 working days after contract award. Work may not proceed until the project schedule, safety plan, and material submittals are approved.

3. SCOPE OF WORK:

3.1 Base Item:

3.1.1 Window Replacement- The contractor shall:

• Remove and properly dispose of existing thirty-three (33) windows, glass units, associated flashing and interior wood trim and prepare wood framed opening for new window installation. Verify final quantity with COR

• Provide and install new aluminum-clad wood windows with insulating glass units with simulated divided light mullions at the newly flashed rough openings. Provide new windows in same size and configuration as existing windows to be removed.

• Provide and install new interior wood trim. Trim shall be prepped, primed and painted.

• Ensure all windows are caulked and sealed. Provide membrane flashing at all wood framed rough openings.

• The contractor shall identify all rotted sills and rotted trim encountered during installation and submit a Condition Found Report (CFR) to the COR. Replacement of this material will be the subject of growth work.

• Clean the work area thoroughly upon completion.

3.2 Option Item:

3.2.1 Roof Shingle Removal & Installation- The contractor shall:

• Remove and dispose all existing shingles down to the roof deck.

• Remove all underlayment and flashing.

• Ensure proper disposal of all debris in accordance with local codes and regulations

• In the presences of the Contracting Officer’s Technical Representative or appointed

Inspector, witness the inspection of both roof support beams (as feasible) and wood sheathing for rot and damage. Report findings to Contracting Officer.

• Complete repairs to deteriorated roof decking.

• Install synthetic underlayment across all roof surfaces.

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• Install leak barrier underlayment at all eaves, rakes, rides, valleys, dormers, and around vents.

• Reflash all dormer walls with new pre-finished metal base flashing. Provide apron flashing is installed at the base of the dormer.

• Replace all existing roof flashing and ensure proper sealing around all penetrations.

• Replace all roof shingles with architectural shingles to match existing color. Existing color is terracotta. NOTE: contractor shall submit shingle product data to COR prior to procuring.

• Install new lifetime pipe collars.

• Install new low-profile vents as required.

• Remove all trash and debris from project and dispose of in accordance with Federal, State, and Local laws, codes and regulations.

• Protect all existing gutters and downspouts from damage during construction.

4. DESIGNATED CONTRACTING OFFICER’S TECHNIAL REPRESENTATIVE: The designated contracting officer’s technical representative and Point of Contact for this project is

MKC Nikita J. Bizzell at Nikita.j.bizzell@uscg.mil. Inquiries concerning any phase of the specification before or after award shall be made to MKC Bizzell.

5. CONDITIONS AFFECTING THE WORK: The Offeror should visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work, the general and local conditions which can affect the cost of the work thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The government will assume no responsibility for any understanding or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification or related documents.

6. SITE VISIT: All bidders are strongly encouraged to visit the location of the work and become familiar with all existing conditions under which the work is to be performed including water and electricity availability. Failure to do so will not relieve the successful bidder from furnishing required equipment, materials or complete performance of all work required.

7. AFTER AWARD OF THE CONTRACT: The contractor must immediately notify the contracting officer’s QAE representative of his intended start date. The work shall be done in accordance with the specification. Any changes to the approved schedule that would change the period of performance dates must be approved by the Contracting Officer.

8. VERBAL MODIFICATION: No verbal statement of any person other than the

Contracting Officer shall in any manner or degree, modify or otherwise affect the terms of this contract.

9. CONTRACTOR REQUIREMENTS: All work shall be accomplished with the best standard practices, and by workmen thoroughly experienced in the required trades. The work shall be supervised by experienced personnel and shall be satisfactory to the Contracting Officer.

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9.1 During the execution of this contract, the Contractor shall conform to the rules and regulations as set forth by EPA and OSHA Safety and Health Standards, 29 CFR Part 1926 -

Safety and Div. 1, Ch. 4, Subchapter 4 Construction Safety Orders, and EM 385-1.

standards differ, the more restrictive standard shall apply. The contractor shall provide barriers, temporary fencing, trench covers, etc. wherever work could cause injury to workers, visitors, Coast Guard personnel, or dependents. An Accident Prevention Plan shall be submitted by the contractor prior to any commencement of work.

9.2 Preserve the real property of the government within the project boundaries and outside the limits of permanent work performed under this Contract in their existing condition or restore to an equivalent or improved condition upon completion of the work. Repair or restore to original condition all property scarred or damaged by equipment or operations

9.3 Construction equipment is to be kept in good repair, without leaks of hydraulic or lubricating fluids. If such leaks or drips do occur, they shall be cleaned up immediately.

Drip pans shall be utilized when vehicles are parked. Confine equipment maintenance and/or repair to one location. Control runoff in this area to prevent contamination of soils and water.

9.4 The Contractor and/or its personnel are prohibited from smoking while inside any federal buildings and shall not smoke within 50 feet of any entrance to the buildings, and within 50 feet of any flammables. A designated smoking area is available on-site.

9.5 The location or lay down area of materials will be available on base with location to be determined by COR and Facilities Engineer depending on size. The Contractor shall be responsible for protecting materials stockpiled against weather, damage, theft, and other risks of loss. The Coast Guard assumes no responsibility for material or equipment left in the storage area.

9.6 Make the maximum use of "low-noise-emission products" as certified by EPA and described at 40 CFR Part 204. No blasting or use of explosives is permitted. Comply with applicable portions of the Noise Control Act (NCA). The Contractor is responsible for complying with all other federal, state, and local noise control laws and regulations.

9.7 Contractors shall provide the QAE with 24 hours of advance notice of every delivery to the site (e.g., concrete, lumber, parts, etc.) and provide the company name, delivery person, and phone number of the firm(s) making deliveries. All vehicle access to government property requires vehicle registration and proof of liability insurance. Otherwise access to the Coast Guard facility may be denied.

10. PERMITS: NO BUILDING PERMITS from state or local governments are required for work performed on federal property. Courtesy permits may be obtained at the Contractor's option. No payment will be made to the Contractor for any permit cost. Design changes to obtain courtesy permits, even at no cost, will not be allowed without written approval of the

Contracting Officer.

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11. TEMPORARY UTILITIES: ELECTRICITY AND WATER: Electrical power and water are available on the site. The Contractor will be permitted to utilize these utilities in performing the work, provided that the existing systems are not overloaded or compromised. The Contractor is responsible for installing and removing all connections to existing systems and shall ensure work and materials are in accordance with local codes. The use of the electricity shall be limited to tools that can be operated on 60 Hertz, single phase, 20 ampere, 120-volt circuits.

12. BASE ACCESS:

12.1 All persons entering the base are subject to NCIC background checks. The contractor shall provide an alphabetical personnel roster of all individuals assigned to perform work under this project, listing the dates work is to be performed by the individual and any other requested information for base access. Daily rosters shall be permitted but must be submitted to the COR no later than 1500 the day before work is to be performed. It is the contractor's responsibility to submit this list in a timely manner and with all required information provided. Any delays to the project due to the access list not being approved (late submission of list or missing/incorrect information) are the contractor's responsibility and not the governments. Persons not included on the access list will not be allowed on base. All contractor personnel, subcontractor personnel and visitors shall be included on the list. List shall be updated and resubmitted for new contractor personnel, subcontractor personnel and contractor visitors before they are allowed access to the base.

12.2 The Contractor and its personnel shall provide a valid non-expired state (real ID) or federal issued photo identification card or credential upon accessing U.S. Coast Guard owned facilities and whenever entering the main entrance. Identification card or credential shall be handed to the sentry and front desk watch-stander for visual inspection and validation. Failure to provide a valid non-expired state or federal issued photo identification card or credential will prevent your access to U.S. Coast Guard owned facilities, even if under escort.

12.3 The Contractor and its personnel performing work under this project shall be always escorted whenever work is to be performed in designated restricted and/or controlled access spaces. At no time shall the Contractor and its personnel be left unattended while working in designated restricted and/or controlled access spaces. Escorts shall be Coast Guard members currently assigned to the designated facility complex with appropriate clearance levels and access to be in the specific designated restricted and/or controlled access space at the time work is to be performed.

13. WORK OUTSIDE REGULAR HOURS: If the contractor desires to carry on work on

Saturday, Sunday, holidays or outside the station’s regular hours, he may submit his request in writing to the Contracting Officer’s Representative for approval consideration. The contractor shall allow ample time to enable satisfactory arrangements to be made by the government for inspecting the work in progress.

14. INTERFERENCE WITH COAST GUARD OPERATIONS: Accomplish work in a manner that causes minimal impact on normal operations. The Contractor shall notify the

Contracting Officer’s Representative at least five working days in advance of any planned

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outages of water, electrical, telephone, or sanitary facilities. Notify the Contracting Officer’s

Representative at least one week prior to beginning construction.

15. There shall be NO SMOKING in any Coast Guard building.

16. SAFETY PROGRAM: The Contractor is wholly responsible for work site safety. The

Contractor shall implement a safety program that protects the lives and health of personnel in the construction area, prevents damage to property, and avoids work interruptions. The Contractor shall provide appropriate safety barricades, signs, signal lights, etc. (see Section 01 56 00, “Lights, Signs & Barricades”) as well as complying with the requirements of all applicable

Federal, State and Local safety laws, rules and regulations.

A. COMPLIANCE: The Contractor is specifically required to comply with the requirements of the U. S. Army Corps of Engineers "Safety and Health Requirements

Manual" (EM 385-1-1, latest version available) and the “Accident Prevention” clause

(FAR 52.236-13). Once accepted, this safety plan shall become part of the contract requirements. Note: This review/acceptance does not in any way relinquish the

Contractor from responsibility for work site safety nor the obligation to comply with the OSHA regulations found in 29 CFR 1910 & 1926 or any other State or Local safety law, rule or regulation applicable to the contract work. The Coast Guard will cooperate fully with the Department of Labor (Occupational Safety and Health

Administration) in their enforcement of OSHA regulations.

b. SAFETY PLAN: The Contractor shall submit a written safety plan. At a minimum, this plan shall describe the Contractor's general safety program and identify specific safety provisions for hazards incidental to the contract work; e.g., elevated working surfaces, working over water, working from floating work platforms, overhead crane operations, etc.

17. EQUIPMENT/UTILITY LOCKOUT AND TAGOUT REQUIREMENTS: The

Contractor shall comply with OSHA 29 CFR 1910.147, “The Control of Hazardous Energy”

(Lockout/Tagout). The Contractor shall provide a Lockout/Tagout Plan to the COR prior to starting any work affected by the energy in the equipment/utility system.

a. APPLICATION: The Contractor shall be responsible for locking out and tagging out of service, all equipment/utility systems involved in the work under this contract.

After the Contracting Officer’s Representative has approved an outage, Government personnel and the Contractor shall independently secure the equipment/utility system and tag the respective system out of service. The Contractor shall provide their own locks and chains that are required to secure the equipment/utility systems; e.g., steam, water, air, and/or electricity.

18. TEMPORARY FIRE PROTECTION: Install and maintain temporary fire-protection facilities to protect against predictable and controllable fire loss. Comply with NFPA 10

"Standard for Portable Fire Extinguishers" and NFPA 241 "Standard for Safeguarding

Construction, Alterations and Demolition Operations". The contractor is required to obtain a Hot

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Work Permit through the Facilities Engineer or Officer in Charge to ensure all appropriate precautions and safeguards are performed during hot work. The Hot Work Permit shall cover all safety steps necessary to protect all personnel as well as USCG facilities and equipment during hot work operations.

a. Locate fire extinguishers where convenient and effective for their intended purpose, but not less than one extinguisher at each floor stairwell and one at each building construction opening for personnel egress.

b. Maintain unobstructed access to fire extinguishers, fire hydrants, temporary fire-protection facilities, stairways and other access routes for fighting fires.

c. Provide independent supervision of welding, flame cutting and other open flame work. Provide each fire supervisor with an appropriate fire extinguisher.

d. Provide training for all personnel on-site in the proper operation of each type of fire extinguisher provided. Provide all personnel with the proper notification procedure to summon the local fire department or emergency medical service.

e. There shall be NO SMOKING or unsupervised open flame permitted inside any structure, temporary or permanent; nor within 25 feet of combustible material or within 50 feet of flammable liquids or compressed gasses.

19. CONFINED ENTRY: The Contractor shall comply with OSHA 29 CFR 1910.146, Permit-

Required Confined Space. The Contractor shall provide a Confined Space Entry Plan to the

Contracting Officer’s Representative prior to entering, or starting any work, in a confined space.

The Contractor shall provide all equipment and materials as required to comply with OSHA and complete the work under this contract.

20. ENVIRONMENTAL PROTECTION REQUIREMENTS:

a. All contractors working on CG Station Cape Charles shall abide by all federal environmental regulations as published by the Environmental Protection Agency, 40 CFR

(series). Contractor written environmental management and pollution prevention programs shall be reviewed by the Environmental Protection Specialist, Chris Ollice

(757.483.8593 or C 757.373.2558) prior to starting work and must be in accordance with

Station Cape Charles operating procedures, the Unit Environmental Guide.

b. Written notification must be provided to the Environmental Protection Specialist of any activity that could potentially cause a permit violation on Station Cape Charles. Some examples of qualifying activities are: any activity that could result in a spill or discharge into a waterway or introducing a hazardous material into the environment.

c. Copies of the following must be provided to the Environmental Protection Specialist prior to starting work in affected areas: Material Safety Data Sheets, permits, and notices of intent.

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d. Hazardous materials used by a contractor are required to be disposed of by that contractor. Disposal must be in accordance with federal, state, and local guidelines.

21. GENERAL CLEANUP & SITE RESTORATION OF WORK AREAS:: The Contractor shall remove and properly dispose of all trash and debris incidental to the contract work from the limits of government property, as well as all adjacent affected areas. The Contracting Officer shall determine the extent and interval of these cleanups.

a. WORK AREA CLEANUP: At the end of each day the entire work area and all adjacent affected areas shall be thoroughly cleaned by removing all trash, debris, dust, etc. caused by the contract work. Any floor, wall or ceiling surfaces that may have been stained or soiled by the contract work shall be restored to pre-construction condition.

b. SITE RESTORATION: If at any time while performing the contract the Contractor causes damage or destruction to any portion of any Government facility or grounds; e.g., bulkheads, pavement, lawns, shrubbery, etc., it shall be the Contractor's responsibility to replace and/or restore the damage as approved by the Contracting Officer’s

Representative at no additional cost to the Government.

c. POST CONSTRUCTION CLEANUP: Upon completion of the job, the Contractor shall clean up the job site, returning it to a state of cleanliness equal to or exceeding that in which it was found. The Contractor shall properly dispose of any trash, extra materials, dirt, debris, or other litter that remains. If the job site appearance is not to the satisfaction of the Contracting Officer’s Representative, final acceptance will not be approved.

22. UPON COMPLETION OF WORK: Contact the COR to arrange for inspection/acceptance of work.

a. HM/HW Spill Response. Store chemical waste in corrosion resistant containers labeled to identify type of waste and date filled. Comply with 49 CFR 178. Remove containers from

Government property and dispose of in accordance with Federal, State, and local regulations.

Submit a certified copy of the acceptance receipts for these materials, indicating quantities.

For oil and hazardous material spills which may be large enough to violate Federal, State, and local regulations, notify the Contracting Officer immediately.

b. The contractor is required to provide verbal progress reports daily for the period of project duration. The progress report shall cover all work completed during the day and shall present the work to be accomplished during the subsequent period. This report shall also identify any problems that arose and a statement explaining how the problem was resolved. This report shall also identify any problems that have arisen but have not been completely resolved and provide an explanation.

23. PHOTOS:

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Figure 1

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Figure 2

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Figure 3