Attachment I PWS.pdf

FY25 COMMANDER NAVY REGION SOUTHEAST FIRE AND EMERGENCY SERVICES

(F&ES)

FOR WHEELED HALOTRON FIRE EXTINGUISHERS

SIX YEAR AND ANNUAL INSPECTIONS, MAINTENANCE, AND REPAIRS CONTRACT

PERFORMANCE WORK STATEMENT (PWS)

1.0 BACKGROUND

1.1 Flight-line wheeled fire extinguishers are the first line of defense in protecting Navy assets required by NAVAIR 00-80R-14 NATOPS Aircraft Firefighting and Rescue Manual. Maintenance, inspection, repairs and testing is required for compliance with current National Fire Protection Association (NFPA) Standard 10, for Portable Fire Extinguishers and the AMEREX manufacturer’s manual. Failure to meet these requirements could result in catastrophic loss of life and property and will impact the Navy's mission.

1.2 This non-personal service contract satisfies the mandatory 6-year maintenance, inspection, repairs, and testing with Halotron (Chemical) removal and refill service required for all B673 AMEREX 65-LB.

(4A:80B:C) Chemical Wheeled Flight-line Fire Extinguishers in Navy Region Southeast. This contract includes the ability to perform Corrective Maintenance (CM) while the scheduled maintenance is performed.

1.3 The timing for servicing the fire extinguishers is based on the original delivery schedule to the installations from 2018 to 2019. For the purposes of this contract, we are servicing extinguishers at the following installations:

NAS Corpus Christi, TX NAS Key West, FL NAS Kingsville, TX NAS Meridian, MS NAS Pensacola, FL NAS Jacksonville, FL NS Mayport, FL NAS Whiting Field, FL

2.0 REQUIREMENT

2.1 Contractor shall provide required maintenance, repairs, material, and Chemical removal for Halotron fire extinguishers below, in accordance with National Fire Protection Association (NFPA) Standards.

2.2 Six (6)-year internal maintenance, testing, inspection, and Chemical removal and refill for the 65 LBS (4A:80B:C) Halotron Fire Extinguisher will be performed during the base year of this contract. Refer to Amerex Owner’s Service Manual PN 16672 Halotron I Wheeler Extinguishers Models for B673, B674, and B675.

2.2.1 Option Years for this contract will consist of the Annual Inspection and maintenance. Refer to Amerex Owner’s Service Manual PN 16672 Halotron I Wheeler Extinguishers for Models B673, B674, and B675.

CLIN PERIOD OF PERFORMANCE DESCRIPTION

CLIN 0001 - 0008 06/01/2025 - 05/31/2026 Base Year 6-Year Maintenance CLIN 0009 06/01/2025 - 05/31/2026 Repair labor, Parts and Material CLIN 0010 06/01/2025 - 05/31/2026 CDRL’s CLIN 1001 - 1008 06/01/2026 - 05/31/2027 Annual Inspection and maintenance CLIN 1009 06/01/2026 - 05/31/2027 Repair labor, Parts and Material CLIN 1010 06/01/2026 - 05/31/2027 CDRL’s CLIN 2001 - 2008 06/01/2027 - 05/31/2028 Annual Inspection and maintenance CLIN 2009 06/01/2027 - 05/31/2028 Repair labor, Parts and Material CLIN 2010 06/01/2027 - 05/31/2028 CDRL’s CLIN 3001 - 3008 06/01/2028 - 05/31/2029 Annual Inspection and maintenance

CLIN 3009 06/01/2028 - 05/31/2029 Repair labor, Parts and Material CLIN 3010 06/01/2028 - 05/31/2029 CDRL’s CLIN 4001 - 4008 06/01/2029 - 05/31/2030 Annual Inspection and maintenance CLIN 4009 06/01/2029 - 05/31/2030 Repair labor, Parts and Material CLIN 4010 06/01/2029 - 05/31/2030 CDRL’s

2.3 All work shall be performed at a single location at each of the installations. Contractor shall ensure that no more than 10% of the fire extinguishers at each location are down for maintenance at any time.

2.4 Contractor shall comply with Federal, State and local laws, rules, and regulations that will ensure their serviceability and prevent deterioration in value or effectiveness.

2.5 Additional Chemical shall only be added as needed to “top off” fire extinguisher or to refill the cylinder in the event there has been damage to the cylinder *AS-NEEDED ONLY

2.6 Hose and Gauge Replacement Service for Wheeled Units shall only be required after discharge or failure.

*AS-NEEDED ONLY

2.7 Corrective maintenance to be performed to the units and services required are in line with the scope of the contract.

3.0 APPLICABLE DOCUMENTATION

3.1 National Fire Protection Association, Standard for Portable Fire Extinguishers (2022 edition)

3.2 Manufacturers Service Manuals and Parts List (Amerex)

3.3 Applicable State Fire Marshal License

3.4 U.S. Department of Transportation (DOT) regulation CFR 49, Subpart G

3.5 Navy Instruction OPNAVINST 3960.16A

3.6 NAVAIR 00-80R-14 NATOPS Aircraft Firefighting and Rescue Manual

4.0 SCOPE

4.1 Maximum number of wheeled units maintained at installation will not exceed the quantities listed below:

BASE YEAR:

TOTAL FIRE EXTINGUISHER QUANTITY - BY LOCATION:

NAS Corpus Christi, TX 102 NAS Key West, FL 39 NAS Kingsville, TX 44 NAS Meridian, MS 48 NAS Pensacola, FL 72 NAS Jacksonville, FL 112 NS Mayport, FL 52 NAS Whiting Field, FL 116

4.2 BASE YEAR – 6-YEAR MAINTENANCE (FFP - CLINs 0001 through 0008)

4.2.1 The Contractor shall perform 6-year overhaul maintenance, inspection and Chemical removal and refill for the 65 LBS (4A:80B:C) Halotron Fire Extinguisher in accordance with the manufacturer’s requirements for each extinguisher.

4.2.2 Contractor shall comply with Federal, State and local laws, rules, and regulations that will ensure their serviceability and prevent deterioration in value or effectiveness.

4.2.3 The Contractor shall provide a plan of actions and milestones (POAM) in accordance with CDRL 0001 Plan of Actions and Milestones. The POAM shall allow enough time for completion of services at all locations prior to end of contract year to ensure adequate time for return of extinguishers being serviced. The Government retains the right to establish the final approved schedule.

4.2.4 Additional Chemical shall only be added only as required to “top off” Fire Extinguisher or to refill the cylinder as part of the refill process. Contractor shall contact Installation Fire Chief and Contracting Officer Representative (COR) BEFORE additional chemical is added to the units and provide quantities and nomenclature for the cylinder in question. The Contractor shall ensure no Chemical is expelled into the atmosphere and shall use a certified recovery system to refill agent.

4.2.5 Contractor shall have the following pertinent qualifications and or certifications:

4.2.5.1 USDOT cylinder dentification number (RIN).

4.2.5.2 Minimum two years experiencing servicing Halon/ Halotron flightline extinguishers.

42.5.3. Be certified and trained by the manufacturer (Amerex).

4.2.6 6-YEAR MAINTENANCE IN ACCORDANCE WITH NFPA 10, Chap 7, 8 Internal maintenance shall be identified by the Verification of Service Collar. The Contractor shall document any extinguishers that fail the maintenance requirements (CDRL 0002 Work Order Summary).

4.2.7 During the service visit, the Contractor shall tag out all fire extinguishers requiring Corrective Maintenance and notify the Installation Fire Chief and COR of corrective services required. The Contractor shall not perform any work beyond the scope of the contract.

4.3 FIRE EXTINGUISHER REPAIR LABOR PARTS AND MATERIALS (CLINs X009)

4.3.1 If Contractor becomes aware of additional repairs required outside of normal maintenance, Contractor shall provide the data as required in CDRL 0002. The Contracting Officer will authorize repairs before work is performed. At the Government’s discretion, Contractor shall provide all labor, parts, and materials to perform repairs, and shall return fire extinguishers to full capability within 15 calendar days.

4.3.2 FIRE EXTINGUISHER RECHARGE: Fire extinguishers shall be properly recharged in accordance with NFPA 10 and the manufacturer’s service instructions. The replacement of extinguisher Chemical also includes the agent expellant for extinguishers. The Contractor shall ensure that no Chemical is expelled into the atmosphere and shall use a certified recovery system to refill agent.

4.3.3 LABELING: (NFPA 10, Chap 7, 8)

The Contractor shall replace fire extinguisher identification labels, classification symbols, product inspection stickers/plates/decals and other required information labeling if the originals are damaged or missing. Labeling shall be in accordance with NFPA 10, t h e manufacturer’s specifications, and respective installation numbering system. If painting of exterior is needed, the Contractor shall ensure to mirror the respective installation designation identification design.

4.3.4 Hose and Gauge Replacement Service for Wheeled Units shall only be required after discharge or failure. Contractor shall have three calendar days to complete each unit.

4.3.5 The Cost for CLINs X009 Fire Extinguisher Repair Labor Parts and Materials is provided with a not to exceed (NTE) cost of $75,000 per year. The Government will fund this CLIN incrementally. The Contractor shall notify the Government when available funding falls below $5,000 at any time during the duration of the contract. The repair costs will be deducted from CLINs X009.

4.4 OPTION YEARS - ANNUAL MAINTENANCE

(CLINs 1001 through 1008, 2001 through 2008, 3001 through 3008, and 4001 through 4008)

4.4.1 The Contractor shall perform inspection and maintenance in accordance with the manufacturer’s requirements for each type of extinguisher per NFPA 10, Chapters 7, 8). The Contractor shall document any extinguishers that fail the maintenance/inspection requirements via CDRL 0002 Work Order Summary.

4.4.2 Fire extinguishers shall be properly recharged in accordance with NFPA 10 and the manufacturer’s service instructions. The replacement of extinguisher agent also includes the agent expellant for extinguishers. The Contractor shall ensure no Chemical agent is expelled into the atmosphere and shall use a certified recovery system to refill agent.

4.4.3 During the service visit, the Contractor shall tag out all fire extinguishers requiring Corrective Maintenance and the Installation Fire Chief and COR notified of corrective services required. The Contractor shall not perform no work beyond the scope of the contract.

5.0 PLACE OF PERFORMANCE

Contract requirements for the maintenance of all wheeled fire extinguishers will be at a central location on each installation listed below. The Government will provide space for Contractor to perform all work. The POAM shall allow enough time for completion of services at all locations prior to end of contract year to ensure adequate time for return of extinguishers being serviced. The Government retains the right to establish the final approved schedule. Contractor will contact Installation Fire Chief and COR to verify location of fire extinguishers for maintenance.

5.1 Naval Air Station Corpus Christi; 10800 Avenue D, Bldg. 7, Corpus Christi, TX 78419

5.2 Naval Air Station Key West; Bldg. A931 Midway Ave, Key West, FL 33040

5.3 Naval Air Station Kingsville; 802 Mitscher Ave, Kingsville, TX 78363

5.4 Naval Air Meridian; 51 Fuller Rd. Meridian, MS 39309

5.5 Naval Air Station Pensacola; 150 Hase Rd., Pensacola, FL 32508

5.6 Naval Air Station Jacksonville; 105 Yorktown Ave., Jacksonville, FL 32212

5.7 Naval Station Mayport; 365 New Maine St., Jacksonville, FL 32233

5.8 Naval Air Station Whiting Field; 7085 Langley St., Milton, FL 32570

6.0 PERIOD OF PERFORMANCE

See Combined Synopsis Solicitation para C9

7.0 DELIVERABLES (CLINs X010)

The Contractor shall deliver all CDRLs in accordance with the PWS. The Contractor shall submit CDRLs in their own format. The Government retains the right to revise the data criteria for each CDRL. The Government may require revisions and corrections, if necessary.

DELIVERABLE SCHEDULE – CONTRACT DATA REQUIREMENTS LISTING (CDRL)

CDRL Deliverable Frequency # of Copies

Medium/Format Submit To

0001 POAM

(PWS Section 4.2.3, 7.1)

Annually, 15 calendar days prior to commencement of the

One Copy

Electronic via email, Word, Excel, or PDF.

Contracting Officer (KO) and

COR

period of performance

0002 Work Order Summary (PWS Section 4.2.6, 4.3.1, 4.4.1, 7.2)

Within seven calendar days after completion of inspection

One Copy

Electronic via email, Contractor’s Format

KO and

COR

0003 Repair Report (PWS Section, 7.3)

Within seven calendar days after completion of inspection

One Copy

Electronic via email, Contractor’s Format

KO and

COR

0004 Safety Plan (PWS Section 7.4)

No more than 30 calendar days after award

One Copy

Electronic via email, Contractor’s Format

KO and

COR

7.1 CDRL 0001 – PLAN OF ACTIONS AND MILESTONES (POAM)

The Contractor shall provide a POAM to the Installation Fire Chief and COR for Government review. The POAM shall allow enough time for completion of services at all locations prior to end of period of performance for each year. The Government retains the right to approve the final schedule (CDRL 0001).

Information in this CDRL shall include the following data:

a. Contract Number

b. Date

c. Location

d. Date of Service

e. Work to be performed

f. Number of units to receive maintenance

g. Date of anticipated return to service

7.2 CDRL 0002 - WORK ORDER SUMMARY

The Contractor shall provide this CDRL to the Installation Fire Chief and COR within seven calendar days after each installation’s service visit. Information in this CDRL shall include the following data:

a. Contract Number

b. Location

c. Dates of Service

d. Number of units inspected

e. Model number

f. The internal fire department serial numbering

g. Maintenance performed

h. Trends in observations and recommendations

i. ALL repair actions required for each fire extinguisher. Data shall include a breakout of all costs for labor, materials, and parts

7.3 CDRL 0003 – REPAIR REPORT

The Contractor shall submit this CDRL to the Installation Fire Chief and COR no later than seven calendar days after each installation’s service visit. Information in this CDRL shall include the following data for EACH fire extinguisher serviced (CDRL 0003):

a. Contract number

b. Date of Service

c. Location

d. Fire extinguisher serial number

e. Model number

f. The internal fire department numbering

g. Current service date

h. Service status

i. Any corrective actions taken to include quantities of chemical and specific parts replaced

7.3.1 The Contractor shall document all repairs with proper comments and be permanent to the form (no handwritten ink comments allowed) then shall be signed and dated by the service tech.

7.4 CDRL 0004 – SITE SAFETY PLAN

The Contractor shall submit this CDRL to the Installation Fire Chief and COR within seven calendar days after contract award and provide updates, as required. Information in this CDRL shall include location-specific assessments, as applicable with the following data:

Pre-work planning:

Site assessment Risk assessment Project specific safety plan

Worker training and awareness:

Safety orientation Job-specific training Regular safety meetings

Personal protective equipment (PPE):

Proper selection Fit and inspection Safe work practices:

Work permits Fall protection Material handling Tool maintenance

Emergency preparedness:

Emergency response plan Emergency contact information First aid supplies

Monitoring and reporting:

Site inspections Incident reporting Corrective actions

8.0 SAFETY

Contractor shall develop and submit a Safety Plan (CDRL 0004 – Site Safety Plan) to the Installation Fire Chief and COR no later than 30 days after award. The plan will show how Contractor shall provide safety control for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contract. At a minimum, Contractors shall include an implementation plan for compliance with 29 CFR 1910, Occupational Safety and Health Standards, and all applicable DoD, Navy, Federal, State and Local safety and health requirements.

9.0 ENVIRONMENT AND OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION

(OSHA)

The Contractor shall comply with all Federal, State, and local, environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such Federal, State, and local, environmental and occupational safety laws, rules, regulations, and compliance with the requirements of the contract shall be immediately brought to the attention of the KO or COR for final resolution. The Contractor shall notify the KO or authorized representative in writing in addition to any verbal notification of such conflict. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such Federal, State, and local laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor may be grounds for the KO to halt all Contractor performance. The Government reserves the right to be reimbursed for any liability regarding to non-compliance to OSHA regulations. The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of a serious hazard such as, but not limited to, fire, or large fuel spill, the Contractor shall immediately notify the KO and COR.

10.0 HOURS OF OPERATION

The Contractor shall schedule all maintenance at least one week in advance with the Installation Fire and Emergency Service Point-of-contact at each location and will be performed during normal operating hours of Monday thru Friday 07:00 AM (EST) to 5:00 PM (EST), excluding weekends and U.S. Federal Holidays.

11.0 U.S. FEDERAL HOLIDAYS

The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons. When the Department of Defense grants excused absence to its employees, the Contractor shall provide sufficient personnel to perform critical tasks in operation or scheduled.

The COR will notify the Contractor in the event of an unexpected base closure. Contractors may also visit https://cnrse.cnic.navy.mil for base closure information.

New Year's Day Martin Luther King's Birthday President's Day Memorial Day Juneteenth Independence Day/4th July Labor Day Columbus Day Veteran's Day Thanksgiving Day Christmas Day

Additional Federal holidays, as authorized by the President of the United States, and/or Executive Orders, shall be considered part of this list. The Contractor is not required to perform services on holidays. When one of the above designated legal holidays fall on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the proceeding Friday is observed as a legal holiday. This list of holidays relates to Government duty days.

Inclement Weather Operations. In case of serve weather closings or other hazardous situations, notification will be given to Contractor employees to take appropriate actions in accordance with base or Contracting Officer (KO) guidance. In this case, the KO may authorize exceptions. When exceptions are granted, the Contractor shall make up all missed services within twenty-four (24) hours after the severe weather has terminated, unless the KO authorizes additional time. Rescheduling to provide make-up services shall not be a basis for a claim by the Contractor for additional compensation.

12.0 TRAVEL AND BASE ACCESS REQUIREMENTS

12.1 Base Access: The Contractor shall maintain proper security protocols in accordance with all base regulations. Security approval for all Contractor personnel will be obtained through the COR. The Contractor shall immediately return to the COR all identifications furnished for approved employees when such employees are no longer employed under this contract. The Contractor is responsible for ensuring that all employees requiring routine access to Government facilities during the period of performance of this contract are properly registered in Defense Biometric Identification System (DBIDS).

Defense Biometric Identification System (DBIDS). The Defense Biometric Identification System (DBIDS) increases installation security and communications by receiving frequent database updates on changes to personnel/credential status, law enforcement warrants, lost/stolen cards, and force protection conditions. The system provides a continuous vetting anytime the DBIDS card is scanned at an installation entry point.

If Contractor personnel currently have Navy Commercial Access Control System (NCACS) cards, the following is required to get a DBIDS credential:

Present your NCACS Card and a completed copy of the SECNAV FORM 5512/1 to the base Visitor Control Center representative.

The VCC will pull up your information in the computer, ensuring all information is current and correct.

Once your information is validated, a temporary DBIDS credential is provided.

Your temporary credential will have an expiration date, prior to which you will need to obtain your permanent DBIDS credential (180 days).

For each additional U.S. Navy installation to which you need access, the first time you visit you only need to bring your DBIDS credential and statement of purpose for base access when arriving at the Visitor Control Center.

The representative will enter base access authorization and then you may proceed to work.

If you do NOT have an NCACS Card, the following is required to obtain a DBIDS credential:

Present a letter or official document from my government sponsoring organization that provides the purpose for your access.

Present valid identification, such as a passport or Real ID Act-compliant state driver's license.

Present a completed copy of the SECNAV 5512/1 form to obtain your background check.

Upon completion of the background check, the Visitor Control Center representative will complete the DBIDS enrollment process, which includes your photo, fingerprints, base restrictions, and several other assessments; after all this is DoN, you will be provided with your new DBIDS credential.

You may now proceed to work.

For additional questions about obtaining a DBIDS card, contact your local base visitor control center.

Additional information is available at https://www.cnic.navy.mil/Operations-and-Management/Base- Support/DBIDS/

12.2 Contractor shall work with the Installation Fire Chief and COR to provide additional documents required for access to these sites.

12.3 Contractor shall furnish a list of contact personnel of the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency.

12.4 As changes to personnel occur and additional information becomes available, Contractor shall correct and change the information contained in lists provided for contact personnel of the Contractor and subcontractors.

12.5 Contractor shall immediately report instances of lost or stolen identification badges to the Installation Fire Chief.