Attachment I - Performance Work Statement (PWS).pdf

409th CSB Ver 7 20240913

PERFORMANCE WORK STATEMENT (PWS)

BATTLEFIELD STAFF RIDE (BSR)

7th ARMY TRAINING COMMAND

COMBINED ARMS TRAINING CENTER

7ATC, CATC

1 February 2025

Part 1

General Information

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal services contract to provide Battlefield Staff Rides (BSRs), including a Leadership Workshop, En-route Instruction, Battlefield Terrain Walks, and all the logistical support and services required to conduct a successful Battlefield Staff Ride. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2 Background: The Combined Arms Training Center (CATC) manages and conducts the USAREUR- AF Institutional Training Program. Battlefield Staff Rides furnish commanders a unique and powerful leadership development tool, which enables them to accomplish a range of objectives, which benefit the United States Army and the United States Army in Europe both in short and long term. Battlefield Staff Rides use battlefields as a metaphor to illuminate and improve the current and future activities, including United States Army leadership and leader performance in a variety of ways.

1.3 Scope: The Contractor shall provide non-personal service(s). The USAREUR-AF Battlefield Staff Ride program offers commanders a wide range of specific objectives and battlefield sites from which to choose (Technical Exhibit D). It is essential that battlefields available for these purposes offer a full range of geographic and historical sites available in Europe and the Mediterranean basin. The battlefield studies shall be available at levels ranging from the strategic down to the tactical. Technical Exhibit D lists Battlefield sites, which may be requested by the units to be visited and studied.

1.4 Objectives: Successful Battlefield Staff Rides require combining three elements: the intellectual, including factual details of combat sequence, time, and chronology, presented in a variety of compelling and stimulating ways (written, spoken, visual); the physical, actually visiting past battlefields (on the ground in a variety of ways); and the emotional, to provoke an awareness and understanding of the impact of past combat on Soldiers in order to increase a powerful understanding of what really happened. These elements combine the training needs of the command and each particular unit in order to “turn yesterday into tomorrow".

1.5 General Information

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s proposed QCP shall be submitted to the Contracting Officer’s Representative (COR) for review within thirty (30) calendar days after date of contract award. (A.001).

Contractor shall then have ten (10) calendar days to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than ten (10) calendar days prior to the anticipated change and before implementation by the Contractor (A.002). The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How will the Contractor monitor work to ensure that performance complies with all deliverables (etc. timelines, deadlines, and goals)?

c. How will the Contractor monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses?

d. How will the Contractor monitor and ensure staff qualifications remain current and valid including DOCPER processes/approvals throughout contract performance?

e. How will the Contractor ensure all keys issued will remain controlled items (Paragraph 1.7 Key Control)?

f. How will the Contractor inventory and track maintenance of all Government Provided Equipment / Materials?

g. How will the Contractor identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future?

h. How will the Contractor file and save all Quality Control related documents for the life of the contract plus 5 years?

1.5.1.1 Reserved.

1.5.1.2 The Contractor shall inform the COR of issues or potential issues that might affect the performance within 48 hours of identifying those issues. Verbal reports shall be followed up by written reports within ten (10) calendar days (A.003).

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall be performed on U.S. holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day last Monday in May Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.3.2 Host Nation German Holidays: Work shall be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

New Year’s Day 01 January Three King's Day (Only in Baden Wurttemberg and Bavaria) 06 January Good Friday varies yearly Easter Monday varies yearly Labor Day 01 May Ascension Day varies yearly Whit Monday varies yearly Corpus Christi (Only in Baden-Wurttemberg, Bavaria, Hessen, Nordrhein- Westphalia,Rhineland- Palatinate, Saarland) varies Assumption Day (Only in Saarland and Roman Catholic areas of Bavaria) 15 August Day of German Unity 03 October All Saints' Day (Baden-Wuerttemberg, Bavaria, North Rhine-Westphalia, Rhineland-Palatinate, Saarland) 01 Nov 1st Christmas 25 December 2nd Christmas Day 26 December

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Government Facility Office Hours: The Government facility office hours are 0800 to 1600, and Monday to Friday except U.S. Holidays identified in paragraph 1.5.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2 Government Facility Operating Hours: Reserved

1.5.4.3 Contractor Support Hours: The contract manager or program coordinator shall be available via phone or e-mail on Monday to Friday from 0800 to 1600.

1.5.4.3.1 Contractor Work Plan: Reserved.

1.5.5 Training Holidays: Reserved.

1.5.6 Place of Performance: The work to be performed under this contract will start out at the requiring activities site, en-route on the bus and on chosen battlefields.

1.6 Security Requirements: The following information is provided on security related matters.

1.6.1 Security Program: Reserved.

1.6.2 Personnel Security Clearance Requirements: Reserved.

1.6.3 Installation Access: Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with Army in Europe (AE) Regulation 190-16 (AE Reg 190-16) Installation Access Control or (AE) Regulation 604-1 for Germany specific contracts, will be grounds for denying access to U.S. installations and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE Reg 190-16 or (AE) Regulation 604-1, the regulation takes precedent.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

Units who order this training, will ensure that the Contractor instructor and the bus driver will be able to enter the installation to provide training, to attend meetings, and to pick up and return students to their home station.

1.6.3.1 Reserved

1.6.3.2 Reserved

1.6.3.3 Reserved

1.6.3.4 Common Access Cards (CAC): Reserved.

1.6.3.4.1 Reserved.

1.6.4 Background Checks: Army in Europe (AE) Regulation 604-1 provides guidance pertaining to background checks for U.S. and Host Nation Contractors.

1.6.4.1 Reserved

1.6.4.2. Reserved

1.6.5 Physical Security: Reserved

1.6.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.7 Key Control: Reserved

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: The following personnel are considered key personnel by the government: Contract Manager and Program Coordinator. If the Contractor changes key personnel identified in the proposal, the Contractor shall provide evidence that proposed replacement personnel have qualifications at least equal to those to be replaced at least 30 days prior of replacement (A.005). Contract Managers/Program Coordinators must speak and write the English language fluently. The contractor shall identify a Contract Manager/Program Coordinators for contractual matters and shall provide name, title, work phone number, cell phone number, and email address, to the COR within five (5) calendar days after contract award (A.004). Qualifications for all key personnel are listed below:

1.10.1 Contract Manager: The Contract Manager shall be responsible for all requirements listed in the PWS. The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or Alternate Contract Manager shall be available between 0800 – 1600 Monday to Friday via phone or e-mail. Resume shall be provided within five (5) days after contract award to the COR (A.004)

1.10.2 Program Coordinator: The Program Coordinator is responsible for the coordination of delivery of services necessary to accomplish instructional and logistical activities under this contract, and is responsible for quality control of the training presented. The Program Coordinator shall be available between 0800 – 1600 Monday to Friday via phone or e-mail. Resume shall be provided within five (5) days after contract award to the COR (A.004)

1.10.3 Instructors: The Contractor shall provide an instructor team responsible for designing and conducting all aspects of the Battlefield Staff Ride in order to best achieve the goals set by the unit’s commander. The instructors must be trained in military history, must have detailed knowledge of the battlefield dynamics of the battle under study, and must be able to document his/her expertise in the principles of military leadership and the principles of war. The instructor must be thoroughly conversant with the sources relevant to the campaign selected. Understand the organizational, doctrinal, technological and operational context in which the campaign took place. Understand U.S. Army doctrine and terminology; be able to analyze the campaign and determine, to the degree possible, the factors significant to the historical outcome, including terrain not visited. All instructors shall speak and write the English language fluently (AE Pamphlet 690-70).

1.10.4 Instructor Resumes: Instructor resumes shall be provided within five (5) days after contract award to the COR. The resumes shall document how each proposed instructor is qualified to teach the program (A.004).

1.10.4.1 The Contractor will provide resumes of replacement and substitute instructors for adherence to contract requirements. Replacement/substitute instructor must meet the level of qualification standards.

(A.005).

1.10.5 Contractor barring: The Contracting Officer reserves the right to bar from the job site(s) any contractor employee who endangers persons or property, and/or whose behavior is inconsistent with the requirements of this contract. In such cases, the KO will advise the contractor of the reason for barring the employee. The barring of such an employee from the job site shall not relieve the contractor of the requirement to provide sufficient qualified personnel to adequately perform the services as set forth herein.

1.10.6 Contractor Special Qualifications: The Contractor shall provide to the KO for review and acceptance objective evidence documentation that demonstrates at least a minimum of three (3) years of experience in performing services of same/similar scope as required in this PWS within the last eight (8) years preceding the solicitation, in the amount of no less than $500,000 per year.

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed (AE Reg 27-715).

1.11.1 Reserved

1.12 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges The Contractor (to include subcontractors) shall provide each of their employees an easily readable identification badge. The badge must include the employee’s name, the contractor’s company name, the functional area of assignment, and a recent color photograph of the employee.

Companies with U.S. Government contracts will require their employees to wear these badges visibly when performing work at Government workplaces unless this would be impractical because of mission or safety considerations.

1.13 Contractor Travel: Contractor travel will not be separately priced. All Contractor travel shall be calculated into course cost.

1.14 Other Direct Costs (ODCs): Reserved

1.15 Data Rights: Reserved

1.16 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. The Contractor and Contractor personnel, shall not divulge or release data or information developed, or obtained under performance of this PWS, except to authorized Government personnel or upon written approval of the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.17 The use of propaganda violates DoD Commercial Use of Imagery Guidelines stated at http://www.defenseimagery.mil/products/dodimagery/commercialuse.html The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any http://www.defenseimagery.mil/products/dodimagery/commercialuse.html marketing tools to include its company website.

1.18 Non-Disclosure Statements: Reserved

1.19 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI . The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.20 Phase In /Phase Out Period: Reserved

1.21 Safety: The following provides information pertaining to Safety and Accident Prevention:

1.21.1 Host Nation Safety Laws and Regulations: Reserved

1.21.1.1 Reserved

1.21.1.2 Reserved

1.21.1.3 Reserved

1.22 Environmental Compliance: Reserved

1.22.1 Environmental Compliance Plan and Program: Reserved

1.23 Required Training: The following provides information on training requirements.

1.23.1 Anti-Terrorism (AT) Level I Training: All Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I Training within thirty (30) days (A.006) after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or thirty (30) days after employment of new personnel. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based Contractor employees and associated subcontractor employees. The Contractor shall submit certificates of completion (A.006) for each affected Contractor employee and subcontractor employee to the COR (or to the Contracting Officer, if a COR is not assigned) within ten (10) days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://atlevel1.dtic.mil/at. Contractor personnel shall complete refresher training (A.006) every twelve

(12) months except AOR specific AT Level I training which shall be completed as required by local AT policies.

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training within thirty (30) days after contract start (A.006). Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within ten (10) days after completion of the training (A.006).

1.23.2 OPSEC Training: According to AR 530-1, all Contractor employees, including subcontractors, shall complete Level I OPSEC training within thirty (30) days of employment under this contract (A.007).

Verification of the training shall be provided to the COR within ten (10) days after completion of the training (A.007). OPSEC Level I training is available at http://www.cdse.edu/catalog/elearning/GS130.html. Contractor personnel must complete refresher training every 12 months (A.007). Verification of the training shall be provided to the COR within ten

(10) days after completion of the training (A.007).

If training cannot be conducted on the website, the Contractor shall coordinate with the COR, who will contact the local OPSEC Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Officer. Verification of the training shall be provided to the COR within ten (10) days after completion of the training (A.007).

1.23.3 iWATCH Training: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within thirty (30) days after the contract is awarded and within thirty (30) days after new employees commence contract performance, with the results reported to the COR within thirty (30) days after the contract is awarded and within thirty (30) days after new employees commence contract performance (A.008). Verification of the training shall be provided to the COR within ten (10) days after completion of the training (A.008).

Training slides can be found on the Army OneSource we site:

http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx.

1.23.4 Information Assurance (IA) Training

1.23.4.1 Reserved.

1.23.4.2 Reserved

1.23.4.3 Reserved

1.23.5 Personally Identifiable Information (PII): Reserved

1.24 Authorization to Perform Services in Germany

http://www.cdse.edu/catalog/elearning/GS130.html http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx

1.24.1 Contractors performing services in the Federal Republic of Germany (FRG) shall comply with German law. The Contractor shall determine whether performance requires registration with German authorities or authorization to do business in Germany and, if so, shall comply with all requirements.

Whether or not registration or authorization to do business is required, the Contractor shall determine what documents or authorization its employees and any subcontractor employees must possess to work in Germany. The Contractor shall ensure affirmatively that its employees and subcontractor employees possess such documents or authorizations.

1.24.2 Contractor employees who: (a) are not nationals of Germany or other European Union countries;

(b) are not members of the force, the civilian component or their dependents; or c) do not have assimilated status under Articles 71, 72, or 73 of the Supplementary Agreement to the NATO SOFA shall possess work and residence permits.

1.24.3 By acceptance of and performance under this contract, the Contractor affirms that it has complied with the requirements above. Compliance with this requirement and German law is a material contract requirement. Noncompliance by the Contractor or subcontractor at any tier shall be grounds for issuing a negative past performance evaluation and terminating this contract for default.

1.25 Notice to Proceed: Reserved

1.26 Electromagnetic Compatibility Directive: Reserved

1.27 Government Property and Services: Reserved

1.28 Conventional Forces Europe (CFE) Treaty Verification Inspection: Reserved.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. Department of Defense Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, contracting officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing support personnel to assist the COR, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract, and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government-furnished property - means property furnished to the contractor the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the

Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government property - means all property owned or leased by the Government. Government property includes both Government-furnished property and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, the following provides a list of acronyms used throughout this PWS or commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative AE Army in Europe AFARS Army Federal Acquisition Regulation Supplement AHA Activity Hazard Analysis AOR Area of Responsibility AR Army Regulation AT Anti-terrorism ATCTS Army Training Certification Tracking System CAC Common Access Card CCE Contracting Center of Excellence CFE Conventional Forces Europe CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DoD Department of Defense FAR Federal Acquisition Regulation FRG Federal Republic of Germany GFP Government Furnished Property HLO High Level Objective HIPAA Health Insurance Portability and Accountability Act of 1996 IA Information Awareness IAC Installation Access Control IACO Installation Access Control Office ID Identification IGCE Independent Government Cost Estimate IT Information Technology JTR Joint Travel Regulation JPAS Joint Personnel Adjudication System KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operations Security

PA Property Administrator PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity RCO Regional Contracting Office SIGE Safety and Health Protection Plan TE Technical Exhibit USAREUR U.S. Army Europe UOM Unit of Measure

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: The Government will issue ordering instructions to USAREUR-AF units, outlining how to order and set up a BSR, and will schedule and coordinate BSRs as requested and function as liaison for all requested BSRs between ordering activity and the Contractor. The Government will ensure all needed approvals are received, all required tasks by requiring activities are completed, funds are provided and task orders are issued.

3.2 Facilities: The Government will provide a classroom or conference room with chair for each student at the unit’s site to conduct the Combat Leadership Workshop prior departure.

3.3 Utilities: Reserved.

3.4 Equipment: (The Government will provide a multimedia projector and a slide screen to support the training session (see 3.2 above).

3.5 Special Tooling and Test Equipment: Reserved

3.6 Materials: The Government will provide the Contractor with a roster of personnel who will participate in the BSR.

3.7 Training: The Government will provide the following training: AT Level 1 Awareness, OPSEC, iWATCH.

3.8 Common Access Cards (CAC): Reserved

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all materials and services not specifically identified in section 3 as Government provided, but which are necessary to perform the requirements of this contract according to all its terms. The below is a specific list of items, although not all inclusive, that shall be provided as Contractor furnished items.

4.2 Secret Facility Clearance: Reserved

4.3 Materials: The Contractor shall provide all materials needed for instruction including, course workbooks, student handouts, audiovisual aids, graphic training aids, charts, diagrams, all in quantities that shall meet student needs.

4.3.1 Course Preparation Support and Training Aids

4.3.2 Advanced reading list and study materials (developed by the Contractor in accordance with availability and unit requirements).

4.3.3 A Battlefield specific workbook (one for each student to keep, shall be developed and provided by the Contractor to the unit's POC for distribution), which shall contain an overview of the strategic and operational context for each battle, a chronology, a summary of the personalities and weapons systems employed, and a selected bibliography.

4.3.4 Instructional aids. Exploiting the full teaching power inherent in the Battlefield Staff Ride method normally requires using multiple inputs to achieve the vicarious experience essential to the process.

These teaching aids or techniques include but are not limited to:

4.3.5 Films and Videotapes

4.3.6 Photos

4.3.7 Maps and charts

4.3.8 Paintings, Drawings and Diagrams

4.3.9 Tape Recordings

4.3.10 Artifacts

4.3.11 Primary source material (unit orders, eye-witness accounts)

4.3.12 Veterans or local inhabitants (when available)

4.3.13 Visiting of Museums

4.4 Equipment: Reserved

4.5 Background Checks: The Contractor shall provide Background Checks in accordance with this PWS and as determined by the Government.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide Battlefield Staff Rides (BSRs), which include at a minimum the Leadership Workshop, En-route Instruction, Battlefield Terrain Walks, and all the logistical support and services required to conduct a successful Battlefield Staff Ride. The Contractor will be notified of scheduled training 60 days respectively 90 days out depending on the battle-site location.

Technical Exhibit D lists special requirements for battle-sites, i.e. lead-time, unit travel, cancellation fee due dates.

5.2 Tasks

5.2.1 Individual commander involvement is required, to define the purpose of the staff ride, and to specify training objectives. The commander’s intent is the crucial step of this process. Commanders choose from a flexible menu of objectives at the very beginning of the planning process. These objectives (see category I,II,III below) drive the unique preparation of each Battlefield Staff Ride in terms of defining a performance objective, the premise for which the Contractor has to structure and conduct the BSR accordingly.

5.2.1.1 Category 1 shall focus on the historical tradition and legacy, which underpin the service and units in which students serve. These objectives will increase student knowledge and understanding of:

(1) Military history in general

(2) United States Army's history

(3) Unit's history

(4) One or more branch histories

5.2.1.2 Category II shall increase understanding of fundamental values of military service and the ability of students to illustrate these values to their own subordinates. Students will improve their comprehension of and ability to articulate:

(1) Core Army values, including courage, whose study constitutes a part of every staff ride; candor, illustrated by historical examples and by an intellectually rigorous process of study and analysis which is part of every successful staff ride; commitment, studied by looking at the numerous examples of selfless service offered by the various battles and campaigns in the program; and competence, where students not only study examples of the impact of the presence or lack of competence in the past, but develop their own competence as far as their mastery of the objectives chosen by their commander.

(2) Their appreciation of the sacrifices of previous generations of Army leaders and soldiers.

(3) Internal cohesion within the unit conducting the staff ride.

5.2.1.3 Category III’s objectives shall focus on specific combat performance. Students will increase their ability to:

(1) Focus on and analyze examples of functional performance across the Warfighting Functions.

(2) Link one more of the functional area analysis into a comprehensive analysis of combat performance, whether at the tactical, operational, or strategic level as chosen by the commander.

(3) Develop a more comprehensive understanding of the operational art.

(4) Better relate current Army doctrine, tactics, techniques, and procedures to current and future unit Mission Essential Task List (METL) and individual training tasks.

5.2.2 Combat Leadership Workshop (CLW): This course is a preparatory class for each ordered BSR.

The CLW is normally conducted at the unit’s location. By exception the CLW can be conducted on the bus en-route to the battlefield, or the lodging facility, or any combination of thereof, as appropriate for the unit and circumstances of the BSR. The purpose of CLW is to introduce insight into the characteristics of a good leader during combat and the elements of personal/inspirational dynamics, which enhance the potential of an individual to be successful in battle against overwhelming odds. The workshop shall include an introduction to battlefield dynamics and individual leadership characteristics that pertain to the particular battle selected by the requiring activity for study. Note: Based on previous history, this workshop has normally been up to 3 hours in length. The requiring activity determines where the workshop is conducted. If the requiring activity wants the CLW conducted at their home station, it shall be conducted the day prior to departure. During the coordination phase of the BSR, the Contractor program coordinator and the unit POC will decide, where this event will be conducted.

5.2.2.1 En-route instruction: The preliminary study phase is critical to the success of the field study phase and therefore equally critical to the success of the staff ride as a whole. In order to maximize the learning experience and prepare the student for the visit to the site of the selected campaign, training en-route to the battle site is necessary. The Contractor should adopt an innovative approach to this phase in order to maximize student participation.

5.2.2.2 Terrain Walks and Historical Analysis (Field Study Phase): At the battle site selected by the requiring activity, a qualified instructor with expertise in the dynamics and events of the battle under study is required. The instructor shall be knowledgeable to provide an analysis of the battle, emphasizing significant unit actions and derive relevant lessons for professional leadership development, incorporating the training objectives established by the unit's commander. Ease of access shall be considered during this phase. The primary route and all alternate segments shall be traversed by the instructor to discover any problems that might interfere with the successful completion of this phase.

This phase shall be designed to visit all significant sites associated with the selected battle site to allow students to create a visual image and spatial relationship based on the analysis made during the preliminary phase. The route shall be designed to visit sites in chronological order to avoid confusion and complexity. The route shall avoid long barren segments in order to maintain involvement by students.

5.2.2.3 Conclusion of the BSR: During this phase, the students shall be given an opportunity to analyze what they learned during the initial phase and the visit to the battle site. During this time, the instructor shall solicit feedback from the students on their performance, areas which needed improvement, and determine if the training objectives set by the commander were met.

5.2.3 Logistics: The Contractor shall provide all logistical support necessary to accomplish a successful Battlefield Staff Ride. The logistical support shall be so designed that it will not detract from the educational aspects of the staff ride. As a minimum, this support shall consist of securing all approvals and/or clearances (border, country, etc.) required for the BSR site, travel schedules, bus transportation, hotel accommodations, and meals for each student for each day of the Staff Ride. Funding for meals is provided via Unit MIPR funds and not centrally billed. All participants will be on official TDY orders funded by Unit MIPR funds.

5.2.3.1 Bus transportation: Buses shall be a deluxe motor coach, which shall include WC (toilet), air conditioning, audio and video equipment (in working condition); and a driver who is knowledgeable of all battlefield routes selected, and the locations and times of pick-up. In some cases (because of long distance travel) the requiring activity has to self-deploy by air and the Contractor will provide bus transportation upon arrival. Technical Exhibit D lists special travel requirements. In the event of a break-down, a substitute bus has to be provided by the Contractor.

5.2.3.1.1 Prior to contracting transportation, said contracted company must meet local host nation police good conduct checks.This process can usually be requested through Garrison DPTMS departments.

5.2.3.2 In the interest of enhancing the reality of the training effect, requesting units may require the use of military vehicles or transport to, from or around the battlefield site. In such cases, the Contractor is required to travel on military vehicles or transport at no expense to the Contractor. Units requesting Contractors to travel on government vehicles or transport (air, land or water), shall provide required transportation along with any approvals required in order for Contractor personnel to board and travel.

5.2.3.3 Hotel accommodations: The Contractor is responsible for providing the hotel accomodations for each Battlefield Staff Ride event. The costs for accomodations will be included in the total price of each Battlefield Staff Ride event. At a minimum, lodging shall consist of a 3 Star (moderate, comfortable) hotel, as determined by each countries rating system, with private facilities for each room.

Each BSR shall include sufficient lodging to house each student in a double occupied room with separate beds plus three single rooms for the leaders of the group. Additional single rooms can be ordered against a separate contract line item (ELIN). Contracted hotels must meet minimum Force Protection standards. Although few hotels will meet all the criteria, Commanders will prioritize selection to favor those hotels that meet the most criteria. The funding for accomodations is provided via Unit MIPR funds and not centrally billed.

5.2.3.3.1 When presented with a staff ride overview, Commanders will ensure the evaluation of all contracts with off-installation facilities for conferences, large-gatherings, staff rides, or special-events considers the following criteria: No underground parking or vehicle access below the facility. Secondary access points are controlled or secured. Delivery doors are secured when not in use. After-hours access is controlled or monitored. Fire alarms and suppression systems are present and functioning. Fire, police, medical response is less than 7 minutes. The hotel has some form of closed-circuit television (CCTV) coverage. The hotel has on-site security personnel. Employees have favorable local police background checks. Employees have some training or familiarity with emergency actions. Room doors are solid core, have interior deadbolts, and are equipped with peepholes. Rooms have blinds or drapes that hinder direct observation. Each room is equipped with a functioning telephone. Hotel offers rooms in building at sides not exposed to high volumes of public traffic. The hotel is at least 10 meters from public roads and parking areas.

5.2.3.4 Meals: The Contractor shall provide two out of three meals a day in a restaurant, to include a non- alcoholic beverage. Dining facilities selected shall have a minimum of two choices and/or the meal selection shall be coordinated with the Units Coordinator in advance to accommodate special diet needs.

If a third meal (lunch or dinner) is to be provided by the Contractor, it can be ordered against a separate ELIN and is optional, not required. If the contractor requires to provide lunch bags due to non availability of restaurants in the area or due to time constraints, CATC has to provide approval for each day. The contractor has to provide the request in writing within ten (10) days prior to BSR start (A.009).

The total cost for all meals provided by the Contractor will be included in the total cost…