Attachment I Performance Work Statement.pdf

Performance Work Statement (PWS) President, Board of Inspection and Survey (PRESINSURV) Inspection Logistician, Writer, and Recorder

1. BACKGROUND: Board of Inspection and Survey (INSURV) was established to advise Secretary of the Navy (SECNAV) and the Chief of Naval Operations (CNO) in matters concerning the acceptance of newly commissioned ships and the suitability of active Fleet units for further service. The mission of INSURV is to keep higher authority informed of the material condition of the operating forces and is accomplished through appropriately scheduled ship inspections.

2. SCOPE: INSURV is currently undergoing a transformation in the way it conducts inspections and has identified a requirement for Writer/Recorder, and Logistician, services to manage all of the various processes that this endeavor will entail. Services will be at INSURV Headquarters (HQ), 2600 Tarawa Court, Suite 205, Virginia Beach, Virginia 23459-3295 or offsite in support of inspections or via telework dependent on the task.

3. Period of Performance: It is anticipated that these services will be needed for a 12-month base period with three 12-month options.

4. REQUIREMENTS: The contractor shall provide performance-based non-personal services and other resources necessary to accomplish operational and program support efforts assigned under this performance work statement.

Operational support is that which is required to allow the organization to accomplish its mission(s) on a day-to-day basis. Program support is that which is associated with both standing and ad hoc programs (also projects) which allows for successful, timely completion of the program or project. The support involved and the products developed will not only enable the Board of Inspection and Survey to comply with Title 10 responsibilities of minimal notice inspections, but also assist the CNO and various Fleet stakeholders in cost-effectively maintaining adequate levels of material readiness throughout the expected service life of the Fleet.

4.1 Recorder/Writer Tasks:

4.1.1 Coordinates pre-inspection logistics including team travel and collects advance inspection deliverable requirements as delineated in the Recorder Project checklist and Writer Checklist and Guide. Checklists depicting the current status are to be maintained in the ship’s Case File. Reviews Pre-inspection Deliverables for compliance to the instructed requirements and notifies the ship’s coordinator when not in compliance.

4.1.2 Liaisons directly with the ship’s INSURV Coordinator in executing the Recorder and Writer Checklists tasks.

4.1.3 Provides periodic briefs to the INSURV Senior Inspector (SI) on inspection preparation status and actions being taken to resolve unplanned logistic issues.

4.1.4 Coordinates and arranges; pre-inspection briefings by the INSURV Board to the ship, Senior Departmental Inspector formal progress briefings with the Senior Inspector during the inspection, and inspection out briefs to the Ship’s Commanding Officer.

4.1.5 Collects and files all inspection results as delineated in the Recorder Project checklist, Writer Guide, and MI Post Inspection SOP (Appendix A through C).

4.1.6 Develop and submit an inspection event completion report after completion of each inspection. Report data requirements: Inspection Activity (i.e. USS Never Sail, DDG 999), Dates of the inspection, Name of the Recorder, List of Tasks not completed and reason, Problems Encountered, Recommendations, Conclude Your Report.

4.1.7 Provides project management and technical writing support in developing inspection logistical Standard Operating Procedures (SOP) and software tools.

4.2 Logistician Tasks:

4.2.1 Logistician shall assist INSURV/N5 in the post inspection processing of the PRISMS-NG application as follows:

4.2.1.1 Review each deficiency written by an INSURV inspector to verify the correct configuration data is utilized (i.e. RIN, APL, Nomenclature, etc.) to generate a valid maintenance action (2-Kilo).

4.2.1.2 Review Work Candidate (Form 4790/2K) Block 35 remarks from NAVSEAINST 4790.8D, 3M Manual to ensure they are clearly written and contains the description of the actual deficiency. Simple statements “i.e. motor is broken” is not acceptable.

4.2.1.3 Review and reconcile duplicate RINs and remarks so that the remarks are unique to each applicable RIN.

4.2.1.4 Provide training to inspectors on how to utilize the PRISMS-NG application in selecting the correct configuration data (i.e. RIN, APL, Nomenclature, etc.) and how to properly write a maintenance action 2-Kilo.

4.2.1.5 Review TYCOM rejected maintenance actions and utilize databases (i.e. - CDMD-OA, MFOM, etc.) to resolve errors.

4.2.2 Perform pre-inspection audits in support of Class Maintenance Plan (CMP), Tank and Void (T&V), and Hull Structure maintenance programs.

4.2.2.1 Class Maintenance Plan - utilize the Maintenance and Ship Work Planning (M&SWP) to validate Next Due Date (NDD) to determine if the items are within periodicity.

4.2.2.2 Tank and Void - utilize the M&SWP and G1N5 assessment forms to validate if tanks and voids are within periodicity while also documenting tank condition and structural integrity.

4.2.2.3 Hull Structure - utilize the M&SWP and G1N6 assessment forms to validate if hull structure compartment/spaces are within periodicity while also documenting tank condition and structural integrity.

4.3.1 Maintain PRISMS-NG support for INSURV Inspection Guides (IIG), Joint Fleet Maintenance Manual (JFMM), and Naval Occupational, Safety and Environmental Program (NEP) spreadsheets.

4.3.1.1 For each IIG line item (or group of line items), assign the appropriate HSC (3 to 5 digits as granularity allows), possible APL/AEL (2 to 4 digits), and possible EIC (4 digits) in order to support the IIG driven trigger to write a “maintenance ready” 2-Kilo for all “UNSAT” line items.

4.3.1.2 Create “default” standard response(s) for each IIG line item based on rephrasing the line item from a question to an answer: E.g. “Was pump output pressure above 20 psi”--> “Pump pressure was below 20 psi”.

4.3.1.3 Assist the N5 team with updating and maintaining the IIG, JFMM, and NEP Excel spreadsheets that drive the IAT Access database as quarterly Force Revisions are applied.

4.3.1.4 Assist N5 in developing a comprehensive set of tools to assist in the 2-Kilo review and correction process.

5. PERSONNEL:

5.1 INSURV Writer/Recorder: The contractor shall assume all roles, responsibilities, duties and support in planning, collecting and consolidating data, generating and publishing reports, updating inspection products and processes, and providing feedback to government inspectors regarding updates to products and processes.

5.1.1. Experience:

5.1.1.1. Basic working knowledge of the US Navy’s standard shipboard organizational structure and the Material Management system (3M) .

5.1.1.2. Proficient in Microsoft Office Suite.

5.1.1.3. Minimum 3 years Project Management Experience.

5.1.2. Education:

5.1.2.1. High School Graduate or Equivalent.

5.1.3. Qualifications:

5.1.3.1. Possess and maintain physical standards for embarkation of Naval Vessels IAW COMUSFLTFORCOM/COMPACFLTINST 6320.3 (series).

5.1.3.2. Possess and maintain a valid driver’s license.

5.1.3.3. Possess and maintain a valid US Passport.

5.2 INSURV Logistician

5.2.1. Experience:

5.2.1.1. Proficient in Microsoft Office Suite.

5.2.1.2. At least 1 year as a Regional Maintenance Center (RMC) or NAVSEA logistician, writing 2-Kilos, researching ship's configuration, and creating CKs (preferred).

5.2.1.3. Working knowledge of the CDMD-OA configuration database.

5.2.1.4. Working knowledge of OMMS-NG and AWN and their associated databases.

5.2.1.5. Working knowledge of the US Navy HSC, APL/AEL, and EIC "classification" system.

5.2.1.6. Working knowledge of the US Navy Supply system and associated Supply databases.

5.2.2. Education:

5.2.2.1. High School Graduate Or Equivalent

5.2.2.2. 3M Manager School

5.2.2.3. Logistics Specialist "A" School as an alternative to 3M Manager School

6. DELIVERABLES:

6.1. Provide the Inspection Event Completion Report electronically (MS Word or Adobe PDF) to the contract Contracting Officer’s Representative (COR) within 10 days after completion of each inspection.

6.2. Send a Notification Email to the COR and Lead Writer when all documents have been posted and filed in the ship’s Case File IAW the Recorder Project checklist, Writer Guide, and MI Post Inspection SOP within 5 days of completing each inspection.

6.3. Provide a 120-day rolling (MSWORD or EXCEL) schedule of assigned contractor Writer/Recorders to the COR and Lead Recorder the first Monday of each month electronically. Changes to the schedule between the monthly schedule submissions should be sent by email to the COR and Lead Recorder.

7. TRAVEL

7.1. Contractor will be required to travel in support of this PWS. Contractor will be authorized travel expenses and reimbursed on the basis of actual costs in accordance with the substantive provisions of the Joint Travel Regulation (JTR). All travel requests shall be submitted to the COR and all travel shall be approved in advance by the COR.

When required, the contractor shall be expected to travel on short notice. Advance booking/discount rates shall be utilized, whenever possible, if military/government travel is available it should be used.

7.2 Travel to the following regions and bases is anticipated but not limited to: Bahrain, Japan, Spain, Hawaii, San Diego, CA Mayport, FL, Mobile AL, Marinette, WI.

8. ADP ENVIRONMENT

8.1 General. All reports, technical documentation, developed training courses, training plans etc., shall comply with standard Navy Marine Corps Intranet (NMCI) desktop, portable Microsoft windows operating based systems, data and quality control standards unless otherwise specified.

8.2 Content Integrity. The contractor shall ensure that all documentation is free of elements that might be detrimental to the secure operation of the resource operating system, including the following:

8.2.1 Malicious code.

8.2.2 Trojans, worms, logic bombs, and other computer viruses.

8.2.3 Backdoors.

8.2.4 Ad-ware, Spy-ware, or web bugs that have the ability to track user behavior.

8.2.5 Code that permits functions that are beyond the actual publicized intent of application capability.

8.2.6 Software that will not function properly with the operating system configured secure.

8.2.7 Code that permits functions that are beyond the actual publicized intent of application capability.

8.3 Information Technology System Access. The Government shall furnish designated contractor personnel with appropriate access to the appropriate USN unclassified systems.

9. ACCESS TO GOVERNMENT FACILITIES AND NETWORKS

9.1 Contractor personnel will require access to Building 1602 Joint Expeditionary Base Little Creek (JEBLTLC), including general spaces during normal working hours (Mon-Fri 0800-1630) and possibly on weekends during periods of high productivity, always under Government oversight. Access is controlled by programmable proximity cards, which will be supplied by the government. The Contractor shall provide a list of employees who require access to these areas to the designated COR within 5 days of award. Contractor personnel may require access to unclassified up to and including the unclassified Navy and Marine Corps Intranet (NMCI) networks. The Contractor shall provide a list of employees who require Common Access Cards (CAC) to access these networks, within 5 days after award of the task order. If performing tasks at a government facility, the Contractor shall be provided office space. The Contractor shall have access to a computer/printer, facsimile machine, copy machine and telephone on a temporary and not-to-interfere basis with existing services.

10. SECURITY REQUIREMENTS

10.1 There will be no requirement for access to classified information or classified systems under this requirement.

However, contractor(s) performing work under this contract shall be a U.S. Citizen and shall be ELIGIBLE for a SECRET security clearance at time of the proposal submission, and shall maintain this level of ELIGIBILTY for the life of the contract.

10.2 The Contractor and shall abide by all applicable regulations, publications, manuals, and local policies and procedures listed below:

CJCS Joint Publication 3-07 Antiterrorism

CJCSINST 3121.01 (series) Standing Rules of Engagement

DOD Directive 2000.12 (series) DOD Antiterrorism Program

10.3 Release of Information. All technical data provided to the contractor by the Government will be protected from public disclosure in accordance with the markings contained thereon. All other information relating to the items to be delivered or services to be performed under this order may not be disclosed by any means without prior approval of the appropriate Naval Logistic Support Command Contracting authority. Dissemination of public disclosures includes, but is not limited to: permitting access of such information by foreign national or by any other person entity, publication of technical or scientific papers, advertising, or any proposed public release. The contractor shall provide adequate physical protection of such information so as to preclude access by any person or entity not authorized such access by the Government.

11. WORKING ENVIRONMENT

11.1 While performing on government owned or managed sites and facilities, contractor employees shall maintain a high degree of professionalism, observing proper standards of conduct and demeanor. Actions or statements, which could be construed as offensive due to sexual, racial, religious, or other content shall not be tolerated and may result in a request that the contractor permanently remove the employee from the site. Likewise, any instance of harassment of a contractor employee by a government representative should be reported to the contracting officer or other appropriate government official so that immediate action may be taken.

11.2 All contractors shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, contractor personnel shall identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

12.0 Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information

Executive Order 13467, Reforming Processes Related to Suitability for Government Employee, Fitness for Contractor Employees and Eligibility for Access to Classified National Security Information, Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The 5 CFR 32 Part 157 in concert with DoD Manual 1000.13, Vol 1, implements the Federal Standards.

APPLICABILITY

This text applies to all DoD sponsored individuals who require Common Access Card (CAC eligibility) (or login and P/W if acceptable per contract) for: Physical access to DoD facilities or non-DoD facilities on behalf of DoD;

Logical access to information systems (whether on site or remotely); or remote access to DoD networks that use only the CAC logon for user authentication, or access to sensitive and protected information. This applies to the Office of the Secretary of Defense, the Military Departments, the Office of the Chairman of the Joint Chiefs of Staff and the Joint Staff, the Combatant Commands, the Office of the Inspector General of the DoD, the Defense Agencies, the DoD Field Activities and all other organizational entities within the DoD (hereinafter referred to collectively as the "DoD Components").

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC) for access to the UNCLASSIFIED Navy Marine Corps Intranet (NMCI).

ACCESS TO FEDERAL FACILITIES

When access to a base, facility or activity is required contractor employees shall in-process with the Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD INFORMATION TECHNOLOGY ( IT) SYSTEMS

In accordance with (IAW) Secretary of the Navy (SECNAV) M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M- 5510.30, includes positions requiring access to sensitive information. Sensitive information includes information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information System Security Manager (ISSM)/Information Assurance Manager (IAM).

When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and ISSM/IAM upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N;

therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Cyber Awareness and Privacy training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE

DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non- Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Defense Information System For Security (DISS). Although the contractor will perform the DISS “Owning” role over the contractor employee, the Navy command will take Jthe DISS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

APPENDICES

Appendix A – MI Writer Checklist

Appendix B – Writing Guide

Appendix C – MI Post Inspection SOP

Appendix D – Surface Recorder Checklist