Appendix D Surface Recorder Checklist.xlsx

XLSX spreadsheet 243 KB Posted Jun 1, 2023

Attached to: INSURV Logistician and Writer Recorder Federal contract opportunity
Solicitation number: N0018923Q0148
Issued by: Department of the Navy Naval Supply Systems Command

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Written by GovTribe AI · Dec 28, 2023

This is a combined synopsis/solicitation for commercial items to procure logistician and writer recorder services in support of INSURV. The Navy seeks these services on a sole source basis from Kern Technology Group, an SDVOSB. The contractor will provide logistic planning and documentation support for INSURV inspections, trials, and assessments. Key responsibilities include developing inspection plans, coordinating travel and lodging, documenting schedule of events, and recording inspection results. The performance period is one base year with four option years. Pricing is to be proposed as firm fixed price. Responses are due within 15 days and award will be made shortly after.

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Other files for this federal contract opportunity

Other files attached to INSURV Logistician and Writer Recorder, newest first.
File	Type	Posted
Attachment VI Clauses and Provisions 0001.pdf	PDF	Jun 5, 2023
Combined Synopsis and Solicitation 0001.pdf	PDF	Jun 5, 2023
Attachment I Performance Work Statement.pdf	PDF	Jun 1, 2023
Wage Determination.pdf	PDF	Jun 1, 2023
Appendix C MI Post Inspection SOP.docx	DOCX document	Jun 1, 2023
Appendix A MI Writer Checklist (1).docx	DOCX document	Jun 1, 2023
Government Furnished Equipment Estimate.pdf	PDF	Jun 1, 2023
Combined Synopsis and Solicitation.pdf	PDF	Jun 1, 2023
Appendix B Writing Guide.xlsx	XLSX spreadsheet	Jun 1, 2023
Attachment VI Clauses and Provisions.pdf	PDF	Jun 1, 2023
QUALITY ASSURANCE SURVEILLANCE PLAN AND QASP MATRIX.pdf	PDF	Jun 1, 2023

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INSTRUCTION

Board of Inspection and Survey
Recorder's Check List
Instruction:	1	Identify inspection location from 'Location' tab and determine if inspection takes place in CONUS or OCONUS
	2	Select the appropriate inspection type from below tabs
	3	Fill in the information on Column D for due date of each action item. Blue Cells must be filled in order to calculate a due date.
	4	Refer to 'Special Instruction' Tab on following inspection circumstance

a. COVID-19

b. Guantanamo Bay, Cuba

Special Instruction Special Instruction

ALL Inspection	Create a VIBER group chat and invite ALL asigned inspectors
ALL Foreign Travel	Generate IATP covering ALL Inspectors assigned on IIL
NATO Country	Obtain a NATO Order from Admin Office and distribute to all member.
COVID-19	(For Japan) Obtain itinerary from ALL members (Arrival Date, Airline, Time, and Terminal Information).
COVID-19	(For Japan) Send itinerary to CNFJ/CNRJ POC and CMC AS EARLY AS

POSSIBLE TO ENSURE ADEQUATE COORDINATION HAS TAKEN PLACE, BUT NOT

LESS THAN 24 HOURS PRIOR TO ARRIVAL IN JAPAN.

carlson.schindler@fe.navy.mil chloe.mailer@fe.navy.mil

M-YO-CNFJ-CMC(AT)FE.NAVY.MIL

COVID-19	(MILAIR FLIGHT) Notify inspectors Air terminal muster time. All member must be on terminal 2 hours prior to departure. NOTE Due to the COVID-19, temperature checks and face masks are required prior to boarding.
GTMO Travel	IIL announcement e-mail to all inspectors for Resource Manager’s to fill out for their respective departments.
GTMO Travel	Once the IIL is closeout (checked out by the recorder on PORTAL), commence the individual traveler request to travel to Cuba – Guantanamo Bay for each inspector on the IIL via https://iatp.pacom.mil The travel entry number that is displayed on screen after submitting the request must be turned over to Mr. Kyle Wheeler and Cc Mrs. Gina Beaver (Security Manager) to commence APAC request/approval. Forwarding the e-mail the recorder receives from this site is best since it will include the names of the travelers.
GTMO Travel	Create Viber chat group (Viber App must be downloaded and it is free). If you never used Viber chat before ask someone that has to assist you or YouTube it
GTMO Travel	Inform the inspectors on the IIL via e-mail and or Viber chat that you have locked out the IIL and commenced the travel/country clearance request and to complete DTS at their soonest convenience. To request AMC flight you must request assist within DTS known as TMC request and this request must include ‘AMC traveler’s info: Rank/Rate, full DoD ID #, and DOB’.
GTMO Travel	Send the IIL to Travel Office via the distro e-mail: USFF_INSURV_LTLC_BUDGET_TRAVEL@navy.mil
GTMO Travel	Unfortunately due to the location of this trip, the only way on and off Guantanamo Bay is via AMC (aka Space A flight). Naval Air Station Jacksonville, Fl is the main hub for the AMC flight to GTMO. Norfolk Naval Station, VA as of April 2020 has started to drop flights to and from GTMO…call the air terminals to inquire
GTMO Travel	NAS Jacksonville AMC passenger terminal contact number: (904) 542-8165 and Norfolk Naval Station Air Terminal contact number: (757)-444-4118, 4148. You can Google search these and they have a Facebook Page.
GTMO Travel	Communicate with the SI on this and DOI for schedule meeting inputs. The availability of the AMC will dedicate the Inspections dates
GTMO Travel	*Mrs. Gina Beavers releases the Here we Come (HWC) Letter. Once received by the GTMO Base they per HWC letter notification, must assign an INSURV Coordinator/POC. That person will contact the Recorder. They need to start drafting an SOE and this is when you communicate need for transportation from GTMO air terminal to main side of GTMO, etc.
GTMO Travel	*Once GTMO Rep and a JAX rep make contact with the recorder obtain the GTMO’s Security Manager’s code (SMO code) and contact info, which the recorder will need provide to Mr. Kyle Wheeler. The current SMO code is 60514, POC is Mr. Jose Munoz, Command Security Manager NSGB, Cuba, Comm: 757-458-5108, DSN: 660-5108
GTMO Travel	*Fill out the logistic form/TI Matrix and provide to Mr. Richard Kuhr. A current CAF TI Matrix_Logistic form go by is located in the PORTAL
GTMO Travel	*Reserve block rental cars by calling NEX GTMO rental car center: (757)-458-4856. Unfortunately, rentals cars on GTMO cannot be booked via DTS. Very hard to get thru so calling just before 1700 is best. Just start that you are in charge of an inspection group and need to reserve block (#) rental cars. The number of authorized rental cars is by current business rule at the time, normally 3 pax per compact/full sized car
GTMO Travel	Reserve block NGIS in GTMO by calling: Front Desk Supervisor at (757)-458-2593 or front desk hotline (757)-694-4637. You will receive a form to fill out to reserve block rooms count number only per IIL. The recorder’s Gov’t card info is used initially to group block all rooms to receive one confirmation group block number
GTMO Travel	If no AMC flight from Norfolk Base to GTMO, then you must book flight from Norfolk International Airport to JAX International Airport via DTS. This means flying over the day before the AMC flight out of NAS Jacksonville, Fl and therefore need to reserve block one night’s stay at NGIS. Contact the group coordinator at (904) 542-3138/9. The Recorder will receive an e-mail to fill out a group reservation form and the Recorder’s Gov’t travel card will be initially used to block reserve all the rooms. Shuttle to and from NGIS JAX to the base Air terminal is provided

Location

CONUS	OCONUS
APACS NOT REQ	APACS NOT REQ	APACS REQ
BATH, ME	PEARL HARBOR, HI	YOKOSUKA, JAPAN
BREMERTON, WA	SAIPAN, GUAM	SASEBO, JAPAN
EVERETTE, WA		GUANTANAMO BAY, CUBA
MARINETTE, WI		ROTA, ESP
MAYPORT, FL		DEVESELU, ROMANIA
MOBILE, AL		REDZIKOWO, POLAND
NEW ORLEAN, LA		MANAMA, BAHRAIN
NORFOLK, VA		U.A.E
PASCAGOULA, MS
SAN DIEGO, CA

FCT

			SHIP NAME	PCU/USS SHIP
			HULL NUMBER	DDG XXX
			INSPECTION LOCATION	OCONUS
			INSPECTION SCHEDULE
	SOURCE	DESCRIPTION	FCT	Due Date	Completion Date
		Day 120 checklist items
	RECORDER CHECK LIST	Verify the Ship Case file is established and the INSURV Inspector List (template) filed inside.	-120
	RECORDER CHECK LIST	Initiate and post to the Case File the Recorder Project Checklist Plan and establish due dates.	-120
	RECORDER CHECK LIST	Inform the INSURV Resource Managers that the INSURV Inspector List (IIL) template is posted to the Case File and request they populate the assignments NLT 45 days in advance of event
(provide a specific date for close out).	-120
	RECORDER CHECK LIST	Confirm the “Here We Come” (HWC) Naval Message and Mr. Kuhr's Email to the Commanding Office has been sent. You should be copied on the email sent by Mr. Kuhr. Pull the supporting documents that have been sent to the ship and post them to the Case File, specifically the Event List and Pre-inspection WB.	-120
	RECORDER CHECK LIST	Pull the following from the HWC folder and post to the Case File:

(a) Ship’s List of Events (Not applicable for MI-5 events),

(b) Pre-Inspection Workbook.	-120
	RECORDER CHECK LIST	Review the Pre-Inspection Workbook Advance Deliverable TAB and insert actual due dates based on the inspection or trial start day.	-120
	RECORDER CHECK LIST	Ask the Senior Inspector if the ship desires an pre-inspection brief. If so coordinate with the ship to setup the briefing.

- For Hampton Roads region ships, the pre-brief will be conducted onboard the ship.

- Pre-briefs for non-Hampton Roads region ships will be conducted as schedule permits, either onboard the ship or via VTC. Review the ship’s and INSURV inspection schedules to find a mutually suitable time. Ensure the assigned SI concurs with the date and time.	-120
	RECORDER CHECK LIST	Schedule a pre-Trial brief with the Program Office (typically scheduled within 2 to 3 weeks of the Trial). The Program Office will make all meeting logistic arrangements.	-120
	RECORDER CHECK LIST	Post Pre-Inspection or Trial Brief to the Command Calendar (via INSURV ADMIN) and sent out meeting notice on OUTLOOK to all Inspectors.	-120
	RECORDER CHECK LIST	If the ship’s INSURV Coordinator has not contacted you, send email to the Operations Officer and request name and e-mail address of the INSURV Coordinator.	-120
	RECORDER CHECK LIST	Obtain a listing of Program Office and SUPSHIPs Technical POC for each major system (area) from the INSURV Ship Class Trial Manager. To include email and phone numbers. Post to Case File.	-120
		Day 90 checklist items
	RECORDER CHECK LIST	For the any Pre-Brief involving going to the ship - Complete “non-inspection” visit request on the Portal located under either N2 or N3 in the “Visit Requests” 1 week prior to brief. Obtain the Ship’s POC for the visit, phone number and ship’s SMO Code prior to filing the request.	-90
	RECORDER CHECK LIST	(CVN ONLY) For CVNs contact the Deck Managers to identify which TIs requires TLDs.	-90
	RECORDER CHECK LIST	Obtain the Technical Inspector matrix from the INSURV Task Coordinator (N3A), post the TI matrix to the case file.	-90
	RECORDER CHECK LIST	Verify with the ship whether civilians supporting the inspection/trial require Medical/Dental Screening forms completed IAW COMUSFLTFORCOM/COMPACFLTINST 6320.3. Obtain forms from the ship and process for delivery to the Medical Officer. Note the information being requested is PII.	-90
	RECORDER CHECK LIST	Notify all resource managers of the date required for all travel arrangements to be completed.
i.e. travel arranges must be completed 40 days in advance for Overseas and all other travel no later than 30 days in advance.	-90
		Day 45 checklist items
	RECORDER CHECK LIST	Notify the Resource Managers of the date that the INSURV Inspector assignment sheet will be locked:

CONUS - 35 Days

OCONUS - 45 Days	-45
	RECORDER CHECK LIST	Lock down the INSURV Inspector assignment sheet.

CONUS - Event minus 35 Days

OCONUS - TRAVEL minus 45 Days	-45
	RECORDER CHECK LIST	OVERSEAS TRAVEL

NOTE: Personnel Automated Clearance System (APACS) request must be submitted by security NLT 40 days prior to trip.

- Complete travel tracker for trip and provide Security with Travel Tracker IATP ID#.

(All foreign countries)

Provide to Security via e-mail.;

- Lodging info (place, address, phone number, POC).

- Country arrival and departure dates and times.

(This info will come from the IIL that is populated by the resource manager)

The INSURV Inspector List after the request has been submitted will only be changed in an emergency. OVERSEAS TRAVEL ONLY

- Using the IIL complete travel tracker for the trip and then provide INSURV Security with Travel Tracker IATP ID#.

(All foreign countries)

NOTE: Security must submit the Personnel Automated Clearance System (APACS) request NLT 45 days prior to trip.

Provide to Security via e-mail.;

- Lodging info (place, address, phone number, POC).

- Country arrival and departure dates and times.

(This info will come from the IIL that is populated by the resource manager)

The INSURV Inspector List after the request has been submitted will only be changed in an emergency. Verify with Security that the APACs request has been submitted. Ensure the required traing (ATFP, SERE) has been updated. Upload the team's information inside the portal, N2 folder, Vistor Request for CONUS/OCONUS inspections. All recorders shall log-in to https://iatp.pacom.mil/ for Travel tracking number. Submit number to the Security Officer.	-45
	RECORDER CHECK LIST	Download the blank Logistic Form template from the Portal and begin assembling the required information. Utilize the Pre-Inspection WB Ship’s Information TAB and SOE for this information when conducting FCTs and REINT MIs. Request additional details from the ship as necessary.	-45
	RECORDER CHECK LIST	Obtain the ship’s proposed SOE from: Ship’s Trials Project Office or Ships INSURV coordinator.

For MIs / FCTs ensure the SOE includes the required Deviations TAB.	-45
	RECORDER CHECK LIST	Post SOE to the Case file and notify by email all assigned (or all) inspectors and the INSURV Task Coordinator (N3A) that the proposed SOE is posted and requests comments/ corrections by MI-__ days, negative reports are required.	-45
	RECORDER CHECK LIST	Ensure the deliverables identified in the Pre-Inspection Workbook are received and posted to the Ships Case Files. Document receipt of the deliverables in the Workbook.	-45
		Day 30 checklist items
	RECORDER CHECK LIST	Provide a copy of the INSURV Inspector List to the ship’s Trials Program Project Officer, and Ships INSURV Coordinator.	-30
	RECORDER CHECK LIST	Consolidate INSURV Inspector feedback and send SOE change recommendations to the ship's INSURV Coordinator.	-30
	RECORDER CHECK LIST	Obtain the Commanding Officer’s Letter of Concerns from the ship's INSURV Coordinator. Route to the PRESINSURV, SI, Inspectors and N3A. Then post it to the CASE FILE.	-30
	RECORDER CHECK LIST	PRESINSURV - Ascertain PRESINSURV's attendance. Discuss trip details with Flag Aide.	-30
	RECORDER CHECK LIST	PRESINSURV - Advise ship of necessary logistic requirements and proper honors to render (normally side-boys not required) if PRESINSURV will be attending.	-30
	RECORDER CHECK LIST	Complete the “Visit Request” on the Portal located under either N2 or N3 TAB (2 weeks).	-30
	RECORDER CHECK LIST	Verify Travel arrangements with Travel Clerk.	-30
	RECORDER CHECK LIST	Confirm with the Ship’s INSURV Coordinator all support arrangements have been made (e.g. base access, pier location, parking/passes, location of in-brief, Inspector stateroom and conference room assignments, provision of soap and clean towels, daily laundering of coveralls, and provision of required documents/files/records.	-30
	RECORDER CHECK LIST	Utilize the Pre-Inspection Workbook "Ship’s Information" TAB and SOE to complete and finalize the Logistic Form.	-30
	RECORDER CHECK LIST	Confirm receipt of Pre-Inspection Workbook deliverables and all deliverables are posted to the Case File.	-25
		Day 14 checklist items
	RECORDER CHECK LIST	Ensure Advance Inspection Deliverables are submitted as outlined in Ships Pre-Inspection Workbook and are uploaded to the ships Case File. Notify the assigned Inspectors and N3A.	-14
	RECORDER CHECK LIST	Notify the N3A when the following are available in the Case file (to provide to the Technical Inspectors):

a. SOE

b. INSURV Inspector List

c. Logistics form	-14
	RECORDER CHECK LIST	Notify the Inspectors when the Logistic Form is completed. Provide transportation, lodging meeting time, and base security pass logistics to all Inspectors.	-14
	RECORDER CHECK LIST	Provide the Ship's INSURV Coordinator a list of TIs requiring TLDs (CVN inspections only) and those requiring to medical/dental screening (for over-night underway periods).	-14
	RECORDER CHECK LIST	Verify that all pre-inspection deliverables have been submitted and posted to the Case File.
Notify the Senior Inspector (SI) and All Inspectors.	-14
	RECORDER CHECK LIST	Provide SI with an In-brief template.	-14
	RECORDER CHECK LIST	Notify inspectors to print Travel Orders from the DTS (OVERSEAS TRAVEL EVENTS ONLY).	-14	NLT -7
	RECORDER CHECK LIST	TBD-Muster Inspectors and provide muster report to the SI. NOTE Due to the COVID-19, temperature checks and face masks are required prior to boarding a MIL-AIR flight. Also, prior to any entry of a shipbuilding facility, temperature checks are required to all team members.	1
	RECORDER CHECK LIST	In-brief: Introduce Senior Inspector and Senior Departmental Inspectors. The ship’s INSURV Coordinator should introduce the Department Heads and key Division Officers. Due to COVID-19, in-briefs will be held to a minimuim to reduce the potential spead of COVID-19 infections. Please coordinate with the SI for guidance.	1
	RECORDER CHECK LIST	Confirm with each Deck Lead that all required Day One administrative deliverables have been provided in each Caucus Room. Coordinate with the ship receipt of any missing items. Ascertain the time the SI will begin to take out-briefs. Coordinate and Setup the SI Out-Brief schedule with the Deck Leads. Provide the SI with the schedule.	1
	RECORDER CHECK LIST	Mess Bill payment:

Coordinate with the Ship’s Supply POC to ensure all Inspectors and TIs have paid their bills PRIOR TO LEAVING THE SHIP.

Notify N3A of TIs who failed to pay the Mess Bill.	3
	RECORDER CHECK LIST	Post the completed Recorder Project Checklist Plan and the Ship’s completed SOE to the Case File and notify INSURV N3A.	10

&P - &N

			SHIP NAME	PCU/USS SHIP
			HULL NUMBER	DDG XXX
			INSPECTION LOCATION	CONUS
			INSPECTION SCHEDULE
	SOURCE	DESCRIPTION	AT	Due Date	Completion Date
		Day 120 Checklist Items
	RECORDER CHECK LIST	Verify the Ship Case file is established and the INSURV Inspector List (template) filed inside.	-120
	RECORDER CHECK LIST	Initiate and post to the Case File the Recorder Project Checklist Plan and establish due dates.	-120
	RECORDER CHECK LIST	Inform the INSURV Resource Managers that the INSURV Inspector List (IIL) template is posted to the Case File and request they populate the assignments NLT 45 days in advance of event
(provide a specific date for close out).	-120
	RECORDER CHECK LIST	Coordinate with Trial Class Manager in collecting and posting AT Pre-inspection Deliverables IAW INSURVINST 4730.3 C, TRIALS OF SURFACE SHIPS.	-120	-120.0
	RECORDER CHECK LIST	Schedule a pre-Trial brief with the Program Office (typically scheduled within 2 to 3 weeks of the Trial). The Program Office will make all meeting logistic arrangements.	-120	-120.0
	RECORDER CHECK LIST	Post Pre-Inspection or Trial Brief to the Command Calendar (via INSURV ADMIN) and sent out meeting notice on OUTLOOK to all Inspectors.	-120	-120.0
	RECORDER CHECK LIST	Obtain from the INSURV Ship Class Trial Manager or the INSURV Deputy for Trials the Program Office POC information.	-120
	RECORDER CHECK LIST	Verify receipt of AT-90 Pre-inspection Deliverables IAW INSURVINST 4730.3C, TRIALS OF SURFACE SHIPS.	-120	-120.0
	RECORDER CHECK LIST	For the any Pre-Brief involving going to the ship - Complete “non-inspection” visit request on the Portal located under either N2 or N3 in the “Visit Requests” 1 week prior to brief. Obtain the Ship’s POC for the visit, phone number and ship’s SMO Code prior to filing the request.	-120
	RECORDER CHECK LIST	(CVN ONLY) For CVNs contact the Deck Managers to identify which TIs need TLDs.	-120
	RECORDER CHECK LIST	SHIP BUILD SPECIFICATION	-110	-110.0
	RECORDER CHECK LIST	INDEX OF EVENTS AND SCHEDULE OF EVENTS	-110
	RECORDER CHECK LIST	LIST OF INCOMPLETE GOVERNMENT/CONTRACTOR-REPSPONSIBLE SYSTEMS FOR AT	-110	-110.0
		Day 90 Checklist Items
	RECORDER CHECK LIST	Obtain the Technical Inspector matrix from the INSURV Task Coordinator (N3A), post the TI matrix to the case file.	-90
	RECORDER CHECK LIST	Verify receipt of AT-60 Pre-inspection Deliverables IAW INSURVINST 4730.3C, TRIALS OF SURFACE SHIPS.	-90
	RECORDER CHECK LIST	Notify all resource managers of the date required for all travel arrangements to be completed no later than 30 days in advance.	-90
	INSURVINST 4730.3C / ADV Deliverable	TEST PROCEDURES WITH SUPPORTING TECHNICAL REFERENCES FOR EQUIPMENT UNDER INSPECTION	-90
	INSURVINST 4730.3C / ADV Deliverable	OVERSEAS TRAVEL

NOTE: Personnel Automated Clearance System (APACS) request must be submitted by security NLT 40 days prior to trip.

- Complete travel tracker for trip and provide Security with Travel Tracker IATP ID#.

(All foreign countries)

Provide to Security via e-mail.;

- Lodging info (place, address, phone number, POC).

- Country arrival and departure dates and times.

(This info will come from the IIL that is populated by the resource manager)

The INSURV Inspector List after the request has been submitted will only be changed in an emergency.

Huh, Sung LT USN PRESINSURV VA BCH VA (USA): Huh, Sung LT USN PRESINSURV VA BCH VA (USA):

AEGIS ASHORE POLAND AT will be an oversea AT.	-90
	INSURVINST 4730.3C / ADV Deliverable	Download the blank Logistic Form template from the Portal and begin assembling the required information. Utilize the Pre-Inspection WB Ship’s Information TAB and SOE for this information when conducting FCTs and REINT MIs. Request additional details from the Program Office/SUPSHIPs as necessary.	-90
		Day 60 Checklist Items
	RECORDER CHECK LIST	Obtain the ship’s proposed SOE from: Ship’s Trials Project Office, or Ships INSURV coordinator (CVNs only).
	-60
	RECORDER CHECK LIST	Post SOE to the Case file and notify by email all assigned (or all) inspectors and the INSURV Task Coordinator (N3A) that the proposed SOE is posted and requests comments/ corrections by MI-__ days, negative reports are required.	-60
	RECORDER CHECK LIST	Notify the Resource Managers of the date that the INSURV Inspector assignment sheet will be locked:

CONUS - 35 Days

OCONUS - 45 Days	-60
	RECORDER CHECK LIST	Lock down the INSURV Inspector assignment sheet.

CONUS - Event minus 35 Days

OCONUS - TRAVEL minus 45 Days	-60
	INSURVINST 4730.3C / ADV Deliverable	Verify receipt of AT-30 Pre-inspection Deliverables IAW INSURVINST 4730.3C, TRIALS OF SURFACE SHIPS.	-60
		Day 45 Checklist Items
	RECORDER CHECK LIST	Consolidate INSURV Inspector feedback and send SOE change recommendations to the ship's INSURV Coordinator (CVNs only) or Ship’s Trials Project Office.	-45
	RECORDER CHECK LIST	Obtain the Commanding Officer’s Letter of Concerns from the ship's INSURV Coordinator. Route to the PRESINSURV, SI, Inspectors and N3A. Then post it to the CASE FILE.	-45
	RECORDER CHECK LIST	PRESINSURV - Ascertain PRESINSURV attendance. Discuss trip details with Flag Aide.	-45
	RECORDER CHECK LIST	Complete the “Visit Request” on the Portal located under either N2 or N3 TAB (2 weeks).	-45
	RECORDER CHECK LIST	Verify Travel arrangements with Travel Clerk.	-45
		Day 35 Checklist Items
	RECORDER CHECK LIST	Confirm with the Ship’s INSURV Coordinator/Project Officer/SUPSHIPs that all support arrangements have been made (e.g. base access, pier location, parking/passes, location of in-brief, Inspector stateroom and conference room assignments, provision of soap and clean towels, daily laundering of coveralls, and provision of required documents/files/records.	-35
	RECORDER CHECK LIST	Utilize the SOE to complete and finalize the Logistic Form.	-35
	RECORDER CHECK LIST	PROSPECTIVE CO/MASTER AND XO/CHIEF MATE BIOGRAPHIES	-30
	RECORDER CHECK LIST	DRAFT WAIVER REQUEST TO PROCEED TO TRIAL WITH CONSTRUCTION DEFICIENCIES (IF NECESSARY). DUE 14 WORKING DAYS PRIOR TO TRIAL (SEE REFERENCE (A) 9A(1))	-30
	RECORDER CHECK LIST	DOCUMENTS FOR APPLICABLE MAJOR DEMONSTRATIONS, E.G.G FULL POWER MEMORANDUM, LONG RANGE AIR SEARCH RADAR PERFORMANCE, AREA/SELF-DEFENSE/SURFACE DETECT TO ENGAGE (DTE), UNDERSEA WARFARE DTE, BALLISTIC MISSILE DEFENSE DTE, BALLASTING, MAIN BATTERY LIVE FIRE	-30
	RECORDER CHECK LIST	Confirm receipt of Pre-Inspection Workbook deliverables and all deliverables are posted to the Case File.	-30
	RECORDER CHECK LIST	Verify receipt of AT-15 Pre-inspection Deliverables IAW INSURVINST 4730.3C, TRIALS OF SURFACE SHIPS.	-30
	RECORDER CHECK LIST	PROSPECTIVE CO/MASTER'S LETTER OF CONCERNS (LOC)	-30
	RECORDER CHECK LIST	FINAL DOCUMENTS FOR APPLICABLE MAJOR DMONSTRATIONS, EG. FULL POWER MEMORANDUM, LONG RANGE AIR SEARCH RADAR PERFORMANCE, AREA/SELF-DEFENSE/SURFACE DETECT TO ENGAGE (DTE), UNDERSEA WARFARE DTE, BALLISTIC MISSILE DEFENSE DTE, BALLASTING	-30
	RECORDER CHECK LIST	SUPSHIP CONTRACT FULFILLMENT/READINESS FOR TRIAL LETTER	-30
	RECORDER CHECK LIST	TOTAL SPACE COUNT FOR THE SHIP AND A LIST ANY SPACES NOT TRADE WORK COMPLETE/ACCEPTED BY THE GOVERNMENT	-30
	INSURVINST 4730.3C / ADV Deliverable	LIST OF FUTURE NEW CONSTRUCTION MILESTONE DATES: DELIVERY, COMMISSIONING, FCT, PSA, OWLD	-30
	INSURVINST 4730.3C / ADV Deliverable	Notify the N3A when the following are available in the Case file (to provide to the Technical Inspectors):

a. SOE

b. INSURV Inspector List

c. Logistics form	-30
	INSURVINST 4730.3C / ADV Deliverable	TRIAL READINESS BRIEF	-30
	RECORDER CHECK LIST	APPROVED SCHEDULE OF EVENTS
		Day 15 Checklist Items
	RECORDER CHECK LIST	APPROVED TEST PROCEDURES	-15
	INSURVINST 4730.3C / ADV Deliverable	STATUS OF P-CO/MASTER'S LOC AND PROGRAM MANAGER'S RESPONSE	-15
	INSURVINST 4730.3C / ADV Deliverable	DEPARTURES FROM SPECIFICATION, SDM/TWH WAIVERS, WHITE PAPERS, TEMPORARY STANDING ORDERS, OTHER APPROVED TECHNICAL DEVIATIONS FROM REQUIREMENTS	-15
	INSURVINST 4730.3C / ADV Deliverable	BUILDER'S TRIAL ELECTRONIC TRIAL CARDS (SORTED BY FUNCTIONAL AREA)	-15
	INSURVINST 4730.3C / ADV Deliverable	SUPPORTING TECHNICAL REFERENCES: TECHNICAL MANUALS, BLUE PRINTS, ONE-LINE DIAGRAMS, BREAKER COORDINATION STUDY, ETC.	-15
	INSURVINST 4730.3C / ADV Deliverable	STATUS OF REQUIRED SHIPBOARD SYSTEM CERTIFICATION REPORTS (NAVSEA TECHNICAL PUBLICATION S9040-AA-GTP-010/SSCR)	-15
		Day 14 Checklist Items
	RECORDER CHECK LIST	DOCUMENTATION OF WEIGHT TESTS, PULL TESTS, CHEMICAL ANALYSIS, THERMAL IMAGING, OTHER APPLICABLE TEST RESULTS	-14
	RECORDER CHECK LIST	METROLOGY AND CALIBRATION (METCAL) STATUS FOR TEST, MEASUREMENT AND DIAGNOSTIC EQUIPMENT (TMDE)	-14
	INSURVINST 4730.3C / ADV Deliverable	STATUS OF REQUIRED SYSTEM OPERATION VERIFICATION TESTING (SOVT)	-14
	INSURVINST 4730.3C / ADV Deliverable	SHOCK DEFICIENCY CORRECTION PLAN	-14
	INSURVINST 4730.3C / ADV Deliverable	EQUIPMENT SAFETY DEVICE SETTINGS, ALARMS, AND TEST RESULTS.	-14
	INSURVINST 4730.3C / ADV Deliverable	Notify the Inspectors when the Logistic Form is completed. Provide transportation, lodging meeting time, and base security pass logistics to all Inspectors.	-14
	INSURVINST 4730.3C / ADV Deliverable	Provide the Ship's INSURV Coordinator a list of TIs requiring TLDs (CVN inspections only) and those requiring to medical/dental screening (for over-night underway periods).	-14
	INSURVINST 4730.3C / ADV Deliverable	Verify that all pre-inspection deliverables have been submitted and posted to the Case File.
Notify the Senior Inspector (SI) and All Inspectors.	-14
	INSURVINST 4730.3C / ADV Deliverable	Muster Inspectors and provide muster report to the SI. NOTE Due to the COVID-19, temperature checks and face masks are required prior to boarding a MIL-AIR flight. Also, prior to any entry of a shipbuilding facility, temperature checks are required to all team members.	-14
	INSURVINST 4730.3C / ADV Deliverable	In-brief: Introduce Senior Inspector and Senior Departmental Inspectors. The ship’s INSURV Coordinator should introduce the Department Heads and key Division Officers. Due to COVID-19, in-briefs will be held to a minimuim to reduce the potential spead of COVID-19 infections. Please coordinate with the SI for guidance.	-14
	RECORDER CHECK LIST	Ascertain the time the SI will begin to take out-briefs. Coordinate and Setup the SI Out-Brief schedule with the Deck Leads. Provide the SI with the schedule.	-14
	RECORDER CHECK LIST	Post the completed Recorder Project Checklist Plan and notify INSURV N3A.	-14
	RECORDER CHECK LIST	Provide a copy of the INSURV Inspector List to the ship’s Trials Program Project Officer, and Ships INSURV Co ordinator (For CVNs).	-14
	RECORDER CHECK LIST	Notify the Inspectors when the Logistic Form is completed. Provide transportation, lodging meeting time, and base security pass logistics to all Inspectors.	-14	NLT-7
	RECORDER CHECK LIST	Provide the Ship's INSURV Coordinator a list of TIs requiring TLDs (CVN inspections only) and those requiring to medical/dental screening (for over-night underway periods).	-10
	RECORDER CHECK LIST	Verify that all pre-inspection deliverables have been submitted and posted to the Case File.
Notify the Senior Inspector (SI) and All Inspectors.	-10
	RECORDER CHECK LIST	Muster Inspectors and provide muster report to the SI. NOTE Due to the COVID-19, temperature checks and face masks are required prior to boarding a MIL-AIR flight. Also, prior to any entry of a shipbuilding facility, temperature checks are required to all team members.	1
	RECORDER CHECK LIST	In-brief: Introduce Senior Inspector and Senior Departmental Inspectors. The ship’s INSURV Coordinator should introduce the Department Heads and key Division Officers. Due to COVID-19, in-briefs will be held to a minimuim to reduce the potential spead of COVID-19 infections. Please coordinate with the SI for guidance.	1
	RECORDER CHECK LIST	Ascertain the time the SI will begin to take out-briefs. Coordinate and Setup the SI Out-Brief schedule with the Deck Leads. Provide the SI with the schedule.	1
	RECORDER CHECK LIST	Post the completed Recorder Project Checklist Plan and notify INSURV N3A.
	RECORDER CHECK LIST	Provide a copy of the INSURV Inspector List to the ship’s Trials Program Project Officer, and Ships INSURV Coordinator (For CVNs).

&P - &N

REINT

			SHIP NAME
			HULL NUMBER
			INSPECTION LOCATION
			INSPECTION SCHEDULE
	SOURCE	DESCRIPTION	REINT	Due Date	Completion Date
		Day 120 Checklist Items
	RECORDER CHECK LIST	Verify the Ship Case file is established and the INSURV Inspector List (template) filed inside.	-120
	RECORDER CHECK LIST	Initiate and post to the Case File the Recorder Project Checklist Plan and establish due dates.	-120
	RECORDER CHECK LIST	Inform the INSURV Resource Managers that the INSURV Inspector List (IIL) template NLT 45 days in advance of event
(provide a specific date for close out).	-120
	RECORDER CHECK LIST	Confirm the “Here We Come” (HWC) Naval Message and Mr. Kuhr's Email to the Commanding Office has been sent. You should be copied on the email sent by Mr. Kuhr. Pull the supporting documents that have been sent to the ship and post them to the Case File, specifically the Event List and Pre-inspection WB.	-120
	RECORDER CHECK LIST	Review the Pre-Inspection Workbook Advance Deliverable TAB and insert actual due dates based on the inspection start day.	-120
	RECORDER CHECK LIST	PRE-Inspection Brief: Ask the Senior Inspector if the ship desires a Pre-inspection brief. If so coordinate with the ship to setup the briefing. Use the standardize template found inside the INSURV portal, toolbox. Ensure the pre-brief is conducted 5 days after the initial "Here We Come Letter".

- For Hampton Roads region ships, the pre-brief will be conducted onboard the ship.

- Pre-briefs for non-Hampton Roads region ships will be conducted as schedule permits, either onboard the ship or via VTC. Review the ship’s and INSURV inspection schedules to find a mutually suitable time. Ensure the assigned SI concurs with the date and time.

Readiness Assessment Brief: The ship's Readiness Assessment brief will be the Ship's CO responsibility to present to the Senior Inspector.

-Schedule a REINT MI Readiness Assessment brief with the Ship (typically scheduled within 2 to 3 weeks of the REINT MI). The Ship will make all meeting logistic arrangements.

-Post REINT MI Readiness brief to the Command Calendar (via INSURV ADMIN) and sent out meeting notice on OUTLOOK to all Inspectors.

-If the ship’s INSURV Coordinator has not contacted you, send email to the Operations Officer and request name and e-mail address of the INSURV Coordinator.

-120	NLT-115
RECORDER CHECK LIST	For the any Pre-Brief involving going to the ship - Complete “non-inspection” visit request on the Portal located under either N2 or N3 in the “Visit Requests” 1 week prior to brief. Obtain the Ship’s POC for the visit, phone number and ship’s SMO Code prior to filing the request. *Complete the “Visit Request” on the Portal located under either N2 or N3 TAB (2 weeks). Verify receipt with the INSURV security manager (Mr. Kyle Wheeler) . *	-120	NLT -115
RECORDER CHECK LIST	The Recorder shall setup the INSURV In-brief with the Senior Inspector and Ship's Commanding Officer. All INSURV In-briefs will be at the Senior Inspectors discretion.	-120	NLT-20
	Day 90 Checklist Items
RECORDER CHECK LIST	(CVN ONLY) For CVNs contact the Deck Managers to identify which TIs requires TLDs. Obtain the Technical Inspector matrix from the INSURV Task Coordinator (N3A), post the TI matrix to the case file.	-90
RECORDER CHECK LIST	Verify with the ship whether civilians supporting the inspection/trial require Medical/Dental Screening forms completed IAW COMUSFLTFORCOM/COMPACFLTINST 6320.3B. Obtain forms from the ship and process for delivery to the Medical Officer. Note the information being requested is PII.	-90
RECORDER CHECK LIST	Notify all resource managers of the date required for all travel arrangements to be completed.

i.e. travel arranges must be completed 40 days in advance for Overseas and all other travel no later than 30 days in advance. Notify the Resource Managers of the date that the INSURV Inspector assignment sheet will be locked:

CONUS - 35 Days

OCONUS - 45 Days	-90
		Day 45 Checklist Items
	RECORDER CHECK LIST	Lock down the INSURV Inspector assignment sheet. Email a copy to travel (Ms. Misti Camacho), verify receipt.

CONUS - Event minus 35 Days OCONUS - TRAVEL minus 45 Days NOTE: Personnel Automated Clearance System (APACS) request must be submitted by security NLT 40 days prior to trip.

Complete travel tracker for trip and provide Security with Travel Tracker IATP ID#. https://iatp.pacom.mil/

	-45
	RECORDER CHECK LIST	Download the blank Logistic Form template from the Portal and begin assembling the required information. Utilize the Pre-Inspection WB Ship’s Information TAB and SOE for this information when conducting FCTs and REINT MIs. Request additional details from the ship as necessary.	-45
	RECORDER CHECK LIST	Obtain the ship’s proposed SOE from: Ship’s Trials Project Office, or Ships INSURV coordinator.
Ensure the SOE includes the required Deviations TAB. Post SOE to the Case file and notify by email all assigned (or all) inspectors and the INSURV Task Coordinator (N3A) that the proposed SOE is posted and requests comments/ corrections by MI-__ days, negative reports are required.	-45
	RECORDER CHECK LIST	Ensure the deliverables identified in the Pre-Inspection Workbook are received and posted to the Ships Case Files. Document receipt of the deliverables in the Workbook.	-45
		Day 30 Checklist Items
	RECORDER CHECK LIST	Consolidate INSURV Inspector feedback and send SOE change recommendations to the ship's INSURV Coordinator. Ascertain whether PRESINSURV will be attending. Discuss trip details with Flag Aide.	-30	NLT-20
	RECORDER CHECK LIST	Verify Travel arrangements with Travel Clerk. Email the IIL to Travel once complete.	-30	NLT-20
	RECORDER CHECK LIST	Confirm with the Ship’s INSURV Coordinator all support arrangements have been made (e.g. base access, pier location, parking/passes, location of in-brief, Inspector stateroom and conference room assignments, , and provision of required documents/files/records on the Logistic form.	-30	NLT-14
	RECORDER CHECK LIST	Ensure Advance Inspection Deliverables are submitted as outlined in Ships Pre-Inspection Workbook and are uploaded to the ships Case File. Notify the assigned Inspectors and N3A.

Utilize the Pre-Inspection Workbook Ship’s Information TAB and SOE to complete and finalize the Logistic Form.

Confirm receipt of Pre-Inspection Workbook deliverables and all deliverables are posted to the Case File.

Notify the N3A when the following are available in the Case file (to provide to the Technical Inspectors):

a. SOE

b. INSURV Inspector List

c. Logistics form

	-30	NLT-14
	RECORDER CHECK LIST	Notify the Inspectors when the Logistic Form is completed. Provide transportation, lodging meeting time, and base security pass logistics to all Inspectors. Provide the Ship's INSURV Coordinator a list of TIs requiring TLDs (CVN inspections only) and those requiring to medical/dental screening (for over-night underway periods).	-30	NLT -14
		Day 10 Checklist Items
	RECORDER CHECK LIST	Verify that all pre-inspection deliverables have been submitted and posted to the Case File.
Notify the Senior Inspector (SI) and all Inspectors.	-10
	RECORDER CHECK LIST	Provide SI with an In-brief template. Setup a In-Brief with the ship. Sample briefs are located inside the INSURV inspector toolbox.	-10
	RECORDER CHECK LIST	Notify inspectors to print Travel Orders from the DTS (OVERSEAS TRAVEL EVENTS ONLY). Notify inspectors to print Travel Orders from the DTS (OVERSEAS TRAVEL EVENTS ONLY). Create a Viber Thread with the Senior Inspectors, Deck Leads and Department Heads only. Any other team coorespondence will be populated by the Deck Lead on a separate thread.	-10
	RECORDER CHECK LIST	Muster Inspectors and provide muster report to the SI. The ship’s INSURV Coordinator should introduce the Department Heads and key Division Officers to senior INSURV inspectors.	1
	RECORDER CHECK LIST	Pick up the 15 CSMP CDs from ship's coordinator and distribute them to each Functional Area Leads to upload into PRISMS (must be a current listing of 2kilos - within 2 days). Ensure each CD is marked with special handling requirements.

The CSMP CDs need to be marked and numbered and collected and returned to the ship’s Coordinator at the end of the inspection.	1
	RECORDER CHECK LIST	Mess Bill payment:

Coordinate with the Ship’s Supply POC to ensure all Inspectors and TIs have paid their bills PRIOR TO LEAVING THE SHIP.

Notify N3A of TIs who failed to pay the Mess Bill.	3
	RECORDER CHECK LIST	Post the completed Recorder Project Checklist Plan and the Ship’s completed SOE to the Case File and notify INSURV N3A.	3

&P - &N

			SHIP NAME
			HULL NUMBER
			INSPECTION TYPE
			INSPECTION LOCATION
			INSPECTION SCHEDULE
SOURCE	CONUS / OCONUS	CHECKLIST ITEM DESCRIPTION AND TIMEFRAME	MI 4 Wks	COMPLETED
Day 90 Checklist Items
RECORDER CHECK LIST	CONUS / OCONUS	Verify that the Case File is available and post to the Case File the Recorder Program Checklist, and enter due dates according to the established timeframe.	-90
	CONUS / OCONUS	Receive approved travel dates, and lodging accomodations from the Senior Inspector (SI).	-90
	CONUS / OCONUS	Post the INSURV Inspector List (IIL) template and notify the Resource Managers that it is posted, provide travel dates, and lock date. Note IIL lock dates for OCONUS -75 and CONUS -60.

*Once the IIL is locked, it will only be changed in an emergency and with permission of the SI* -90

Day 75 Checklist Items
RECORDER CHECK LIST	OCONUS	Lock the IIL and send it to Travel to reserve hotel accomodations. Travel will use the travel tab in the IIL. to verify accuracy of DTS travel requests and generate orders if requried. Once reservations are made by travel, send confirmation numbers to the inspectors or verify they have received a room confirmation from the hotel. Some hotels requrie a credit card on file. Email inspectors to call the hotel and confirm their reservation via credit card. Note Security must submit the Personnel Automated Clearance System (APACS) request NLT 45 days prior to trip.

Gather the following information for providing to Security at -45:

- Lodging info (place, address, phone number, POC).

- Country arrival and departure dates and times.

(This info will come from the IIL that is populated by the resource manager, and Travel) -75

Day 60 Checklist Items
RECORDER CHECK LIST	CONUS / OCONUS	Discuss with the Senior Inspector desired MI pre-inspection brief dates. *DO NOT CONTACT THE SHIP*

- For Hampton Roads region ships, the pre-brief will be conducted onboard the ship or via teleconference as preferred by the SI.

- Review the ship’s and INSURV inspection schedules to find a mutually suitable time.

- Provide SI with an In-brief template for chop.	-60
		CONUS / OCONUS	Ascertain from the Senior Inspector whether PRESINSURV will be attending. Discuss trip details with Flag Aide.	-60
		CONUS	Lock the IIL and send it to Travel to reserve hotel accomodations. Inform Travel of intended travel dates and times utilizing the travel tab in the IIL.. Once reservations are made by travel, send confirmation numbers to the inspectors or verify they have received a room confirmation from the hotel.	-60
		OCONUS	Ensure ATFP, ISOPREP and SERE training is complete and provide those dates to Security when necessary for each INSURV inspector traveling. Note SERE - two year requirement / ATFP Level I - one year requirement. ISOPREP must be up-to-date via SIPR for each member and completion confirmed by Security.	-60

Day 45 Checklist
RECORDER CHECK LIST	OCONUS	Complete Travel Tracker and Individual Anti-Terrorism Plan (IATP) for the trip and receive IATP / Travel Tracker ID number. Note IATP / Travel Traacker will include all INSURV Inspectors travelling and you will receive only one all inclusive ID number.	-45
	OCONUS	Send the IIL to Secuirty along with the IATP ID Number, Hotel address and phone number, and duration of visit. Assist Security by providing information as needed to complete the APACS request.	-45
	OCONUS	If applicable, establish a Country specific COVID test plan with the INSURV team for entering and exiting. POC is CDR Lattitin (INSURV Doc). For all International Travel, ensure to follow the APACS COVID action plan, Embassy guidelines, and Foregin Clearance Guide for all foreign countries prior to arrival and departure.	-45

Day 30 Checklist
RECORDER CHECK LIST	OCONUS	Verify with Security that the APACs request, and ISOPREP have been completed. Obtain APACS approval from Security.	-30
	CONUS / OCONUS	Verify with the SI desirable dates and times to present to the Ship for conducting the Pre-Brief. The Pre-Brief needs to occur as soon as possible following notification. Provide SI with an In-brief template for review and approval. Once approved, post it to the case file.	-30
	OCONUS	For NATO Countries, notify travel of the requriement to generate and bring NATO orders as well as DTS orders for all Inspectors.	-30
	CONUS / OCONUS	Note Avoid correspondence with the Ship until after the Here We Come (HWC) notification message has been released.	-30

Day 28 Checklist
RECORDER CHECK LIST	CONUS / OCONUS	If the ship’s INSURV Coordinator has not contacted you, send email to Executive Officer or the Operations Officer and request name and e-mail address of the INSURV Coordinator. Actively pursue communications with the Ship's Coordinator to set up the INSURV Pre-Brief. Note Include N3A (Mr. Richard Kuhr) on all corespondence with the Ship as Secondary POC.	-28
	CONUS / OCONUS	Verify the HWC Naval Message and that all precepts were received. If the Ship has access to the INSURV Homepage, verify they were able to download all precepts and IIG's using the website. If not, verify .N3A's email to the Commanding Officer has been sent containign all precepts. You should be copied on the email sent by Mr. Kuhr. Post the MI precepts to the applicable case file.	-28
	CONUS / OCONUS	Provide a copy of the IIL to the Ship's Coordinator for the Ship's Sailing Diary, and for questions regarding the Schedule of Events (SOE) events and the INSURV Inspectors Guides (IIG's).	-28
	CONUS / OCONUS	if applicable, establish a COVID test plan with the SHIP and the INSURV team. POC's are CDR Lattitin (INSURV Doc). Note Ensure to notify N3A of all COVID logistics and plans for forwarding to Techincal Inspectors (TIs). For all International Travel, ensure to follow the APACS COVID action plan, Embassy guidelines, and Foreign Clearance Guide for all foreign countries prior to departure.	-28
	CONUS / OCONUS	Download the blank INSURV Logistics Form (ILF) template from the N3 Inspection toolbox, ensure proper naming convention, and post to the Case File. Note Recorders are resoponsible for ensuring the information on the logistics form is complete and accurate.	-28
	CONUS / OCONUS	Send the IIL along with the Ship's Security Officer's rank, full name, email, phone number, and SMO code to the Security Manager for the Visit Access Request (VAR). This will also be listed on the Ship's Information Tab at -21 Day, and is entered onto the Logistics Form. Note Include N3A on this correspondence.	-28

Day 25 Checklist
RECORDER CHECK LIST	CONUS / OCONUS	Verify the TI matrix is posted to the case file. If not contact N3A, request copy of the TI Matrix, and post it to the case file.
-25
	CONUS / OCONUS	Verify with the ship whether civilians and contractors supporting the inspection/trial are required to submit Medical/Dental Screening forms IAW COMUSFLTFORCOM/COMPACFLTINST 6320.3B. If so, obtain forms from the ship along with the process for delivery of the PII sensitive forms to the Ship's Medical Officer or representative. Notify N3A of the medical screening requirement and send the form for use by TI's. Make note on the INSURV Logistics Form. Note The information being requested is PII and should not be consolidated by anyone. Inspectors can send via encypted email, DoD Safe, or carried aboard individually.	-25

	Day 21 Checklist
	PRE-INSPECTION WORKBOOK	CONUS / OCONUS	1). Confirm with the Ship’s INSURV Coordinator all support arrangements have been made (e.g. base access, pier location, parking/passes, location of in-brief, Inspector stateroom and conference room assignments, and berthing assignments are inside the INSURV logistic form.
2). Obtain the ship’s proposed SOE, notify the INSURV team. Ensure the SOE includes the required Deviations TABs before uploading inside the case file.	-21
	RECORDER CHECK LIST	CONUS / OCONUS	Receive Advance Deliverables 001-002 from the ship. Review for accuracy and for correct naming convention and post to the case file.	-21
		CONUS / OCONUS	Assist the Flag Aid with coordinating logistics and Honors requriements if PREINSURV is attending.	-21
		CONUS / OCONUS	Conduct the INSURV Pre-Brief with the Ship.	-21

Day 14 Checklist
RECORDER CHECK LIST	CONUS / OCONUS	Confirm with the Ship’s INSURV Coordinator all support arrangements have been made (e.g. base access, pier location, parking/passes, location of in-brief, Inspector stateroom and conference room assignments), and all information is entered into the ILF.	-14
PRE-INSPECTION WORKBOOK	CONUS / OCONUS	Obtain Advance Deliverable 003-004. Notify the INSURV team that the Draft SOE is available for review. Note Ensure the SOE includes the required Deviations TABs before uploading to the case file.	-14
RECORDER CHECK LIST	CONUS / OCONUS	Notify the N3A that the following are available in the Case file (to provide to the TI's):

- Draft (Proposed) SOE

- INSURV Inspector List

- Logistics form	-14
		CONUS / OCONUS	Followup the COVID action plan with ship and the entire INSURV team. POC's are INSURV Doc & Ship's Medical Officer (SMO).	-14

Day 10 Checklist
PRE-INSPECTION WORKBOOK	CONUS / OCONUS	Receive Advance Deliverables 005 - 021 from the Ship and popst to the case file. Note Advance Deliverable 005 will be sent to the C5I Distro via SIPR and will not be received via NIPR.	-10
RECORDER CHECK LIST	CONUS / OCONUS	Forward copy of the "CO's Letter of Concern" to the Senior Inspector.	-10
	CONUS / OCONUS	Provide the Ship's INSURV Coordinator the list of supporting Technical Inspectors. Note For CVN inspections ensure those TI's requiring a Thermo Luminescent Dosimetry (TLD) devices are identified.	-10
	CONUS / OCONUS	Create a Viber Thread with the Senior Inspectors, Deck Leads and Department Heads only. Any other team coorespondence will be populated by the Deck Lead on a separate thread.	-10
	CONUS / OCONUS	Provide all information including transportation arrangements, meeting times, parking location,, and base security logistics to all Inspectors via email and Viber. Post all applicable documention to the case file. Note Any changes to the IIL or travel arrangements must be approved by the SI.	-10
	OCONUS	Notify inspectors to print Travel Orders from the DTS. NATO Countries require NATO orders be brought as well as Travel Orders.	-10
	CONUS / OCONUS	Consolidate INSURV Inspector feedback and SOE change recommendationsv and provide to the ship's INSURV Coordinator.	-10
			-7
Day 7 Checklist
PRE-INSPECTION WORKBOOK	CONUS / OCONUS	Receive Advance Deliverable 002 Final (Approved) SOE from the Ship. Post to the case file and notify inspectors and N3A.	-7

Day 5 Checklist
PRE-INSPECTION WORKBOOK	CONUS / OCONUS	Receive Advance Deliverable 023, Berthing Assignments, from the Ship and post to the case file. Notify INSURV inspectors and N3A of availability.	-5
	CONUS / OCONUS	Verify that all pre-inspection deliverables have been submitted and posted to the Case File.	-5

Shipboard Items +1
PRE-INSPECTION WORKBOOK	CONUS / OCONUS	Pick up the 15 CSMP CDs from ship's coordinator and distribute them to each Functional Area Leads to upload into PRISMS-NG (must be a current listing of 2kilos - within 2 days). Ensure each CD is marked with special handling requirements.

The CSMP CDs need to be marked and numbered and collected and returned to the ship’s Coordinator at the end of the inspection.

RECORDER CHECK LIST	CONUS / OCONUS	Ascertain the time the SI will begin to take out-briefs and notify the Deck Leads. NOTE The Recorder will coordinate team assembly times and notify the SI of safe arrival of the team.
	OCONUS	Coordinate this the Ship's Coordiantor and Admin a time to stamp prders for Tax Free purposes (if requried). Notify Inspectors of time and location for the stamp.
	CONUS / OCONUS	Coordinate with the Ship’s Supply POC to ensure all Inspectors and TIs have paid their bills PRIOR TO LEAVING THE SHIP. Notify N3A of TIs who failed to pay the Mess Bill.
	CONUS / OCONUS	Post all inspection Final Products, PRISMS files, Scoresheets and Day 1 Deliverables to the case file.
	CONUS / OCONUS	Ensure the Recorder Checklist is complete.

&P - &N

Survey

			HULL NUMBER
			INSPECTION TYPE
			INSPECTION LOCATION
			INSPECTION SCHEDULE
	SOURCE	DESCRIPTION	MI 4 Wks	COMPLETED
		Day 120 Checklist Items
	RECORDER CHECK LIST	Verify the Ship Case file is established and the INSURV Inspector List (template) filed inside.	-120
	RECORDER CHECK LIST	Initiate and post to the Case File the Recorder Project Checklist Plan and establish due dates.	-120
	RECORDER CHECK LIST	Inform the INSURV Resource Managers that the INSURV Inspector List (IIL) template NLT 45 days in advance of event
(provide a specific date for close out).	-120

This is the start of the file's text. The full file is on GovTribe.

File details come from the government source that posted it. Updated Jun 1, 2023.