Attachment I - Lightning Protection Systems PWS DRAFT.pdf

Lightning Protection Services Performance Work Statement (PWS)

1 Introduction This is a non-personal services contract to provide Inspection, Testing, Maintenance and Repair to all components of the Lightning Protection Systems at Tobyhanna Army Depot (TYAD) so it remains in good working order. The contractor shall provide all personnel, equipment, supplies, transportation, tools, ladders, lifts, materials, supervision, quality control, and other items and non- personal services necessary to perform lightning protection services, testing, and repairs as defined in this PWS. The contractor shall perform to the standards in this contract and according to the most current version of DA PAM 385-64, NFPA 780 and all other applicable publications.

1.1 Mission

Tobyhanna is a recognized leader in providing world-class logistics support for Command, Control, Communications, Computers, Cyber, Intelligence, Surveillance and Reconnaissance (C5ISR) Systems across the Department of Defense. Tobyhanna's Corporate Philosophy, dedicated workforce and electronics expertise ensure the Depot is the Joint C5ISR provider of choice for all branches of the Armed Forces and our industry partners. Tobyhanna's unparalleled capabilities include full-spectrum support for sustainment, overhaul and repair, fabrication and manufacturing, engineering design and development, systems integration, technology insertion, modification, and global field support to our Warfighters. Lightning protection is needed for the protection and safety of both personnel and property.

1.2 Background

Tobyhanna Army Depot (TYAD) has existing lightning protection systems (LPS) that cover several locations throughout the installation. There is a requirement for inspection, testing, maintenance and repair of these systems. A well maintained, fully functional LPS provides an umbrella of protection for personnel and for mission critical communications/electronics and data processing facilities. It is crucial to ensure that TYAD’s LPS is fully operational and in compliance with Government and industry standards for Lightning Protection.

1.3 Scope

The contractor will provide services to the lightning protection systems at Tobyhanna Army Depot. Services will include annual visual inspections for each building containing lightning protection, maintenance and any needed repairs on all necessary and associated components of the existing lightning protection systems.

2 General Requirements This section describes the general requirements for this effort. The following sub-sections provide details of various considerations on this effort.

2.1 Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

DRAFT

2.2 Period of Performance

The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years.

The Period of Performance reads as follows:

Base Year Option Year 1 Option Year 2 Option Year 3 Option Year 4

2.3 Type of Contract

The Government will award a hybrid contract with Firm Fixed Pricing (FFP) and Time & Material (T&M) Contract Line Items (CLINs).

2.4 Location and Hours of Work

The following subsections specify regular work day hours, place of work, and federal holidays.

2.4.1 Operating Hours

The contractor is responsible for conducting business, between the hours of 7:00 AM - 4:30 PM, (no Holidays or weekends) Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

2.4.2 Place of Performance

The work to be performed under this contract will be performed at Tobyhanna Army Depot.

2.4.3 Recognized Holidays

Unless an emergency occurs, the Contractor is not required to perform services on the following:

New Year’s Day Martin Luther King Jr.’s Birthday Presidents Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

2.5 Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

2.5.1 Key Personnel

The following personnel are considered key personnel by the government: Contracting Officers Representative (COR), Contract Specialist, and Contracting Officer (KO). The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:00 AM - 3:30 PM, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

2.5.1.1 Contracting Officer (KO)

The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms and shall safeguard the interests of the United States in the contractual relationship. The KO shall also ensure that the contractor receives impartial, fair and equitable treatment under this contract. The KO shall determine the final assessment of the contractor’s performance.

2.5.1.2 Contract Specialist

The Contract Specialist will assist the KO in the administration and evaluation of the contractor’s performance.

2.5.1.3 Contracting Officer Representative (COR)

The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

2.5.1.4 Contract Manager (CM)

The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

2.6 Special Qualifications

Contractor must have an Underwriters Laboratories Lightning Protection Master Certification or Certification from the Lightning Protection Institute. The contractor shall also be experienced in the inspection, maintenance and repair of lightning protection systems in accordance with the National Fire Protection Association, NFPA70, NFPA 780, and all other requirements that govern the installation of lightning protection systems. At least one technician that is certified and qualified to do this work must be on site whenever work is performed and at no time will non-certified personnel (e.g. apprentice or helper) be at a worksite without direct supervision of a certified technician. Certifications must be presented upon request.

Certifications for any technicians that are hired after this contract has been awarded, or any existing employees that attain certification, must be submitted to the KO and COR before these employees can perform work without direct supervision of a certified technician.

3 Performance Requirements The following section specifies the Performance Objectives and Performance Elements for the contract.

3.1 Lightning Protection System Inspection and Assessment

TYAD has seven (7) buildings that have complete lighting protection systems, including one with a catenary system. Each building shall be visually inspected annually. The visual inspections shall be performed in the springtime (April/May) each year and an assessment shall be made to identify any damage caused by weather, wear and tear, and any other conditions or system deficiencies that may jeopardize the safety of the facility and personnel. The contractor will submit a proposed schedule to complete the inspections and testing. The proposed schedule for the first year of the contract will be submitted 30 days after the contract is awarded.

Performance Standards

a) Standard: Identifies and corrects deficiencies

AQL: 100%

b) Standard: Addresses all errors and inadequacies

AQL: 100%

Deliverables A004 Inspection Schedule

3.2 Visual Inspection

A visual inspection at each building containing LPS shall be conducted to ascertain the following;

1. The system is in good repair

2. There are no loose connections that might result in high-resistance joints

3. No part of the system has been weakened by corrosion or vibration

4. All down conductors and grounding electrodes are intact (non-severed)

5. All conductors and system components are fastened securely to their mounting surfaces as required (protected against accidental mechanical displacement)

6. No additions or alterations have been made to the protected structure which would require additional protection

7. The system complies in all respects with the current edition of NFPA 780

The contractor shall visibly inspect the condition and integrity of all components, including but not limited to, air terminals, air terminal bases, roof conductors, cross-run conductors, down conductors, secondary conductors, conduits, bonding devices, cable splicers, connectors, ground rods, exothermic weld connections and miscellaneous materials

Any small remedial repairs such as loose connections that can be easily tightened should be addressed during the visual inspection. Any larger or more complex issues that are found during the inspection such as broken or missing parts will be repaired on a Time and Material basis.

a) Standard: Addresses all errors and inadequacies

AQL: 100%

3.3 Building Numbers and Size

The following is a list of buildings with lightning protection and their approximate square foot size:

• Building 1B 260,000 square feet

• Building 9 51,000 square feet

• Building 73 159,000 square feet

• Building 74 16,000 square feet

• Building 30 78,000 square feet

• Building 56 8,100 square feet

• Building 90 8,000 square feet

3.4 Report

After the visual inspection, the contractor will submit a detailed report for each building listing at a minimum the following data:

1. Date of inspection

2. Building and Bay number

3. Name of person performing the inspection and organization

4. Current weather conditions

5. Sketch of lighting protection system (LPS) showing any problem areas

6. Condition of air terminals, conductors and other components

7. Discrepancies found

8. Recommendations for corrective actions

The report will be given to the COR within 30 days of the completion of each inspection. The report will be submitted in both digital (CD Only) and hard copy format. The COR will determine a course of action. If it is decided that repairs and/or parts replacements will be needed, then the contractor shall provide a written estimate to the COR for labor and materials necessary to complete the task(s). All LPS replacement components shall be UL Listed. Once the written estimate is received and approved by the COR, the repair work will be scheduled.

a) Standard: Complete

AQL: 100%

b) Standard: Accurate

AQL: 100%

Deliverables A002 Inspection Report A007 Test Equipment and Measurement Data

3.5 Other LPS Services

The contractor shall provide other LPS services, when necessary as directed by the COR, throughout the year to address system issues. These may include but are not limited to diagnosing system problems, moving or removing system components that may be causing issues, installation or repair of grounding test wells including driven electrodes, replacing or repairing system components that may have been damaged due to weather, corrosion, accident, etc. The work request will come from the COR and the contractor shall then provide a written estimate for labor and materials. Once approved by the COR, the completion of the work will be scheduled with the contractor. All of this work will be done via Time & Material (T&M) using labor rates and material prices provided by the contractor in their bid package. The grounding portion of the Lightning Protection System (LPS) surrounding building 1B fails to meet the standard in NFPA 780, the Standard for the Installation of Lightning Protection System. Because the building contains explosive material it must be held to a different standard than other buildings on Tobyhanna Army Depot. NFPA 780 states that “A ground ring electrode shall be required for all lightning protection systems on structures containing explosives”. Because installing a ground ring electrode around 1B would be cost prohibitive, a different solution was developed by C4ISR, Installation Services, and Tobyhanna Safety. This will include performing a 3 point fall of potential test on 41 ground rods that surround 1B. Each ground rod must show a test result of 25 Ohms or less to ensure that if a lightning strike does occur, it will safety dissipate into the earth. According to Department of Army Pamphlet 385-64, Appendix D-4, the 3 point fall of potential method is the only test method for grounding that the Army recognizes. Also, during the system inspection by the current LPS contractor, it was discovered that 25 ground rods surrounding 1B are either buried under asphalt or dirt and not contained within a ground well and therefore cannot be accessed to be tested. The buried ground rods will be excavated by Tobyhanna Roads & Grounds Branch. The contractor will then install a ground well and if the ground rod is found to be missing or deficient, the contractor will replace the ground rod.

When the COR notifies the Contractor their services are required for unforeseen repairs, the Contractor shall respond on site in person in less than 96 hours.

a) Standard: Complete

AQL: 100%

Deliverables A005 Price Quote

4 Definitions and Acronyms

4.1 Definitions

4.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

4.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

4.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

4.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

4.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

4.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

4.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

4.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

4.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

4.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

4.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

4.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

4.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

4.1.14 LIGHTNING PROTECTION SYSTEM. A complete system of strike termination devices, conductors, ground terminals, interconnecting conductors, surge suppression devices, and other connectors or fittings required to complete the system.

4.1.15 LISTED. Equipment, materials, or services included in a list published by an organization that is acceptable to the authority having jurisdiction.

4.1.16 BONDING. An electrical connection between an electrically conductive object and a component of a lightning protection system that is intended to significantly reduce potential differences created by lightning currents.

4.2 Acronyms

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement AQL Acceptable Quality Level

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

FFP Firm Fixed Price

HIPAA Health Insurance Portability and Accountability Act of 1996

IAW In Accordance With

KO Contracting Officer

LPS Lightning Protection System

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PVT Performance Verification Testing

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

T&M Time and Material

TYAD Tobyhanna Army Depot

UL Underwriters' Laboratories

WAWF Wide Area Work Flow

5 Security Requirements

5.1 Contractor personnel performing work under this contract must have a completed background check prior to start of any work to be performed and must maintain the level of security required for the life of the contract.

5.2 See the separately attached pdf titled “Security Requirements Insert for All SOWs and PWSs Updated 20251001” for the current TYAD Security Requirements. See Part 8, “Applicable Publications”, Section

8.1 .

6 Contractor Safety Standards for TYAD

6.1 See the separately attached pdf titled “SERVICE OR EQUIPMENT INSTALLATION Over $250K CONTRACTOR SAFETY STANDARD JUNE 2024” for the current TYAD Safety Requirements. See Part 8, “Applicable Publications”, Section 8.2 .

7 Environmental

7.1 See the separately attached pdf titled “Standard NEPA Specifications for Projects_9 Jun 25” for the current TYAD Environmental Requirements. See Part 8, “Applicable Publications”, Section 8.3 .

8 Applicable Publications

8.1 Security Requirements Insert for All SOWs and PWSs Updated 20251001 (separate from this document)

8.2 SERVICE OR EQUIPMENT INSTALLATION Over $250K CONTRACTOR SAFETY STANDARD

JUNE 2024 (separate from this document)

8.3 Standard NEPA Specifications for Projects_9 Jun 25 (separate from this document)

9 Quality This section describes the Quality Control components for this effort. The following sub-sections provide details of various considerations on this effort.

9.1 Quality Assurance

The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

9.2 Rejection of Work

Rejection of Work: Indication of lack of quality workmanship on the part of the contractor shall be sufficient grounds for the Government to reject installed work and to require its immediate removal and complete reinstallation at no additional cost to the Government.

10 Deliverables The contractor shall provide deliverables as described in subsequent task orders. Deliverables shall be specified by the government. Format and delivery schedule for deliverables shall be outlined in CDRLs and/or other means TBD.

Number Deliverable Name and Description Frequency Quantity

A001 Inspection Report After each inspection

Detailed report on the condition of the systems listing any deficiencies, needed repairs, and required parts replacements.

A002 Inspection Schedule Within 60 days of each contract year

Proposed schedule to inspect the LPS.

A003 Price Quote When parts are replaced.

A price quote for labor and materials.

A004 Certificate of Compliance (Bldg. 1B) Every Two Years

A certificate certifying that building 1B has passed the visual inspection and electrical testing per Appendix D of the Department of the Army Pamphlet 385-64, and meets NFPA 780 lightning protection standards with owner elected exceptions provided by the Tobyhanna Authority Having Jurisdiction.

10 Deliverables