Attachment-I.-Conflict-of-Interest-Affidavit__Required_.pdf
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- Solicitation number
- BPM056758
- Issued by
- Queen Anne's County, Maryland
About this file
This is a Conflict of Interest Affidavit document required by the State of Maryland under COMAR 21.05.08.08, effective July 2024. The affidavit serves as a mandatory disclosure requirement for all offerors, contractors, consultants, and subcontractors at any tier participating in state procurement opportunities. The document requires bidders and their representatives to warrant that no relevant facts or circumstances exist that would create a conflict of interest, defined as situations where parties are unable to render impartial assistance to the State or where objectivity in performing contract work is impaired. Offerors must disclose any circumstances that currently give rise to or could potentially give rise to conflicts of interest, providing detailed explanations and supporting documentation as needed. The affiant must declare under penalties of perjury that all information contained in the affidavit is true and correct to the best of their knowledge, information, and belief.
The affidavit further requires that offerors immediately disclose in writing to the procurement officer any actual or potential conflicts of interest that arise after the affidavit's submission date, including a detailed description of actions taken and proposed to mitigate, avoid, or neutralize such conflicts. If a contract has been awarded and performance has commenced, the contractor must continue performance until receiving contrary notification from the procurement officer. This document must be submitted with all bids and proposals and must be completed by an authorized representative serving as the affiant.
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Text version
Attachment I. Conflict of Interest Affidavit effective date: July 2024
Attachment I. Conflict of Interest Affidavit and Disclosure
Reference COMAR 21.05.08.08
A. “Conflict of interest” means that because of other activities or relationships with other persons, a person is unable or potentially unable to render impartial assistance or advice to the State, or the person’s objectivity in performing the contract work is or might be otherwise impaired, or a person has an unfair competitive advantage.
B. “Person” has the meaning stated in COMAR 21.01.02.01B(64) and includes a Offeror, Contractor, consultant, or subcontractor or sub-consultant at any tier, and also includes an employee or agent of any of them if the employee or agent has or will have the authority to control or supervise all or a portion of the work for which a Proposal is made.
C. The Offeror warrants that, except as disclosed in §D, below, there are no relevant facts or circumstances now giving rise or which could, in the future, give rise to a conflict of interest.
D. The following facts or circumstances give rise or could in the future give rise to a conflict of interest (explain in detail — attach additional sheets if necessary):
E. The Offeror agrees that if an actual or potential conflict of interest arises after the date of this affidavit, the Offeror shall immediately make a full disclosure in writing to the procurement officer of all relevant facts and circumstances. This disclosure shall include a description of actions which the Offeror has taken and proposes to take to avoid, mitigate, or neutralize the actual or potential conflict of interest. If the contract has been awarded and performance of the contract has begun, the Contractor shall continue performance until notified by the procurement officer of any contrary action to be taken.
I DO SOLEMNLY DECLARE AND AFFIRM UNDER THE PENALTIES OF PERJURY THAT THE
CONTENTS OF THIS AFFIDAVIT ARE TRUE AND CORRECT TO THE BEST OF MY
KNOWLEDGE, INFORMATION, AND BELIEF.
Date: ____________________ By: ______________________________________
(Authorized Representative and Affiant)
SUBMIT THIS AFFIDAVIT WITH BID/PROPOSAL
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