Attachment-I.-Conflict-of-Interest-Affidavit.pdf
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- Solicitation number
- BPM058317
- Issued by
- Kent County, Maryland
About this file
This is a Conflict of Interest Affidavit for a janitorial services contract with the Maryland Department of Transportation State Highway Administration (MDOT SHA) District 2 Office located in Chestertown, Maryland on the Eastern Shore. The two-year Invitation for Bid (IFB) requires janitorial services at 615 Morgnec Road, with an estimated start date of September 6, 2026. The facility operates from 7:00 AM to 2:30 PM, with cleaning scheduled for Tuesdays and Fridays, excluding state holidays. An in-person facility tour is required prior to bid opening, which can be scheduled by emailing btarr@mdot.maryland.gov. A minimum crew size of two people is required, with each crew member working a minimum of four hours per day.
The affidavit requires offerors to disclose any conflicts of interest, defined as circumstances that could impair objectivity, prevent impartial assistance, or create unfair competitive advantage. Offerors must warrant that no relevant conflicts exist, except as disclosed in the affidavit, and must immediately notify the procurement officer in writing of any actual or potential conflicts that arise after submission. SHA will provide trash bags, hand towel rolls, bathroom and kitchen deodorizers, toilet paper, and hand soap, while the vendor must supply all equipment, other cleaning supplies, and staff training. Employee time must be logged on sign-in and sign-out sheets maintained at the facility. The affidavit must be submitted with the bid or proposal and signed under penalty of perjury by an authorized representative.
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Text version
Attachment I. Conflict of Interest Affidavit effective date: July 2024
Attachment I. Conflict of Interest Affidavit and Disclosure
Reference COMAR 21.05.08.08
A. “Conflict of interest” means that because of other activities or relationships with other persons, a person is unable or potentially unable to render impartial assistance or advice to the State, or the person’s objectivity in performing the contract work is or might be otherwise impaired, or a person has an unfair competitive advantage.
B. “Person” has the meaning stated in COMAR 21.01.02.01B(64) and includes a Offeror, Contractor, consultant, or subcontractor or sub-consultant at any tier, and also includes an employee or agent of any of them if the employee or agent has or will have the authority to control or supervise all or a portion of the work for which a Proposal is made.
C. The Offeror warrants that, except as disclosed in §D, below, there are no relevant facts or circumstances now giving rise or which could, in the future, give rise to a conflict of interest.
D. The following facts or circumstances give rise or could in the future give rise to a conflict of interest (explain in detail — attach additional sheets if necessary):
E. The Offeror agrees that if an actual or potential conflict of interest arises after the date of this affidavit, the Offeror shall immediately make a full disclosure in writing to the procurement officer of all relevant facts and circumstances. This disclosure shall include a description of actions which the Offeror has taken and proposes to take to avoid, mitigate, or neutralize the actual or potential conflict of interest. If the contract has been awarded and performance of the contract has begun, the Contractor shall continue performance until notified by the procurement officer of any contrary action to be taken.
I DO SOLEMNLY DECLARE AND AFFIRM UNDER THE PENALTIES OF PERJURY THAT THE
CONTENTS OF THIS AFFIDAVIT ARE TRUE AND CORRECT TO THE BEST OF MY
KNOWLEDGE, INFORMATION, AND BELIEF.
Date: ____________________ By: ______________________________________
(Authorized Representative and Affiant)
SUBMIT THIS AFFIDAVIT WITH BID/PROPOSAL
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