Attachment I - Combined Synopsis and Solicitation - A032966.pdf

Combined Synopsis/Solicitation

Synopsis/Solicitation Requirement A032966 is issued as a Request for Quotation (RFQ). This solicitation for commercial products or commercial services is prepared and solicited in accordance with the Federal Acquisition Regulation (FAR) Overhaul Subpart 12.201-1 supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a separate written solicitation will not be issued.

The Defense Health Agency Contracting Activity (DHACA), Southeastern Healthcare Operations Contracting Division intends to procure a firm-fixed price Blanket Purchase Agreement (BPA) for the Shredding Services in support of Navy Medicine Readiness and Training Command (NMRTC) Sigonella, Italy. Provide all materials, labor and equipment to complete the required task. Additionally, the vendor is to provide any required travel and shipping.

This requirement is under North American Industry Classification System (NAICS) number 561990 - All Other Support Services and Product Service Codes (PSC) R614 - Support- Administrative: Paper Shredding. The BPA will consist of five (5) years.

Period of Performance (PoP): 29 September 2026 – 28 September 2031

Competition Approach: Full and Open Competition

Submission of Quote: Prospective contractors are required to follow the instructions and requirements of Addendum to 52.212-1 and Addendum 52.212-2 included in this document.

Questions or Clarifications: All questions are to be submitted via email to the Contract Specialist / Contracting Officer, Melissa Peregrino, melissa.peregrino-white.civ@health.mil with email subject:

RFQ A032966 – Shredding Services. The Government may not respond to questions received less than 5 days prior to the due date and time for receipt of quotations.

Incumbent Contractor: The incumbent contract and contractor is N6817124D2000 - Distruzione Documenti Srl.

Attachments:

Attachment I – Combined Synopsis and Solicitation - Request for Quote Attachment II - Past Performance Questionnaire Form mailto:melissa.peregrino-white.civ@health.mil

ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES.

a. Contract award. The Government intends to evaluate quotes and award a contract without discussions with Contractors. Therefore, the Contractor’s initial quote should contain the Contractor’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all quotes if such action is in the public interest, accept other than the lowest quote, and waive informalities and minor irregularities in quotes received. This solicitation does not commit the Government to pay any costs incurred in the preparation and submission of a quote or for any other costs incurred by any contractor submitting a quote in response to this solicitation.

b. Submission of quotes. Submit signed and dated quotes to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, quotes shall include the following:

Proprietary information shall be clearly marked. Proprietary information submitted in response to this solicitation will be protected from unauthorized disclosure as required by Subsection 27 of the Office of Procurement Policy Act as amended (41 U.S.C. 423), hereinafter referred to as “the Act”, as implemented in the FAR.

Contractors must be registered in System for Award Management (SAM) in order to be eligible to be awarded a Department of Defense (DoD) contract.

Contractors must provide the information necessary to evaluate the factors contained in provision at Addendum 52.212-2. The Government will not make assumptions concerning intent, capabilities, or experiences. Clear identification of quote details is the sole responsibility of the offeror. Failure to clearly address all submittal requirements, evaluation criteria and information requirements of the RFQ may result in rejection of the offer.

Submission Requirements: Quote shall be submitted in four (4) separate volumes as shown below:

Volume Factor Title Format Page Limitation

I 1 Business Summary PDF 2

II 2

Technical Capability PDF 15

III 3 Past Performance PDF 4 except

CPARS

IV 4 Price MS-Excel (Attachment II – Pricing Template)

2 Sheets

Contractors shall not lock, encrypt, copy as an image, password protect or otherwise place barriers to opening files for their quote submissions. If the Government cannot access the electronic version to complete evaluation, the government will consider the quote invalid, and the quote will be deemed ineligible for award.

Incomplete offers may be considered non-responsive and removed from further consideration.

Additionally, to ensure a fair evaluation process, each contractor is permitted to submit only one quote. If a contractor submits more than one original quote, the government may invalidate all submissions from that contractor, who would then be considered ineligible for the contract award.

This policy does not apply to revised quotes requested by the government.

Format. All materials shall be in typeface Times New Roman 12 point (or Arial 12 point) and formatted to print on 8-1/2 x 11” white paper with one-inch margins all around. Tables and illustrations may use reduced font style but not less than 8-point. All material submitted may be single-spaced. Each page must provide identification of the submitting contractor in the header or footer.

The quote shall not contain any extraneous information such as advertisements or marketing information. Elaborated formats, or color presentations are not desired or required. Oral presentations will not be considered for this solicitation competition. The Government does not require any paper quotes and will not accept faxed quote copies.

Specific Instructions by Volume: Contractors shall provide each volume as explained below:

Volume I - Factor 1 Business Summary:

The contractor’s business summary must include the following details:

• Legal entity name and any "doing business as" alias.

• Full address and phone number.

• The address where the work will be performed (if different from your main address).

• CAGE Code and Unique Entity ID.

• GSA contract number(if applicable)

• Verification statement of their representations and certifications in SAM.gov affirming that these representations and certificates are current, complete, and accurate as of the date quotes are due.

• Period for acceptance of quotes. State whether the Contractor agrees to hold the prices in its quote firm for 90 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation.

• Reference the RFQ number.

• Include a statement confirming your agreement with all terms, conditions, and provisions outlined in the solicitation.

• Acknowledgement of all amendments, if any.

• Affirm your company's ability to fulfill the stated requirement.

• Provide the total quoted price.

• The business summary document shall be signed by a company representative who is authorized to obligate the company. This person's contact information must also be included.

Volume II - Factor 2 Technical Capability – Do not include pricing information in this factor document.

Technical Capability Statement Requirements: To demonstrate the ability to meet the requirements of this RFQ, the capability statement must prove the contractor's expertise, qualifications, and authority to provide the required items and services. The submission must address the following areas:

• PWS Compliance and Execution Plan: The contractor must demonstrate a clear understanding of the requirements and detail how they will meet every part of the scope and each specific task in PWS. This section must include an implementation plan and an estimated transition timeframe.

• Proposed Solution Details: The statement must thoroughly describe all proposed items, resources, and methods, including specifications, performance capabilities, delivery schedules, and warranties.

• Equipment Condition: All parts and equipment must be brand new.

Volume III - Factor 3 Past Performance

To demonstrate their experience, contractors must provide up to three (3) examples of relevant work completed within the last three (3) years. If contractors submit more than three

(3) past performance references, the Government will evaluate the first three (3) identified past performance references in the order submitted. These examples must be similar in scope, magnitude, and complexity to the work described in this solicitation. Each example, limited to four pages – except for Contractor Performance Assessment Reports (CPARS), must include: Performance dates; an explanation of the services provided; ratings from the customer; and a valid and reachable point of contact with a phone number and email address. PPQs must not be completed by current or previous teaming partners.

Contractors may use the Past Performance Questionnaire (PPQ) Form (Attachment III), Contractor Performance Assessment Reports (CPARS), or another format as long as all the required information is included. If a contractor has no relevant past performance, they must submit a statement to that effect.

Volume IV - Factor 4 Price

Use Attachment II- Pricing Template to prepare and submit the price offer. Contractors shall provide the shipping price included in their quoted firm fixed price to facilitated price evaluation. The contractor may add rows, columns, or spreadsheets to accommodate the required pricing information. Contractors shall provide the necessary details and supporting information to address the solicitation requirements and to allow a complete analysis of each line-item price. All quoted prices must not contain more than two (2) decimal places and shall be Free on Board (FOB) Destination.

c. Submissions, Late submissions, modifications, revisions, and withdrawals of quotes.

a. Contractors are responsible for submitting quotes and any modifications or revisions electronically to the Contract Specialist / Contracting Officer, Melissa Peregrino, melissa.peregrino-white.civ@health.mil before or at 6:00am Eastern Standard Time (EST) 14 September 2026. All correspondence shall reference RFQ A032966 – Shredding Services in the email subject line and all enclosed documents.

b. Any quote, modification, or revision received after the time specified for receipt of quotes is “late” and will not be considered.

c. Contractors may withdraw their quotes by written notice to the Government received at any time before award.

d. Exceptions/Assumption to TOPR Requirements. Contractors are required to meet all solicitation requirements, such as terms and conditions; representations and certifications; and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. If necessary, contractors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, price, and specific requirements of the solicitation. This information shall be provided in the format and content of table below.

Solicitation Document

Page/paragraph Requirement/Portion Rationale

PWS, Part X, Pricing Template, Past Performance

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken.

Describe Why the requirement can/will not be met.

(End of provision)

ADDENDUM TO 52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES

a. The Government will award a contract resulting from this solicitation to the responsible contractor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The Government intends to evaluate offers and issue a firm fixed price contract based on the initial offers received, utilizing the procedures found at Federal Acquisition Regulation (FAR) Overhaul Subpart 12.203 supplemented with additional information included in this document.

The Government intends to evaluate quotes and award a contract without discussions with Contractors. However, the Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

Contractors shall include all four (4) volumes listed in Addendum to 52.212-1. Incomplete quotes may be considered non-responsive and removed from further consideration.

BASIS FOR AWARD

This is a Best Value procurement. The Government may elect to award to other than the lowest priced quote where the perceived benefits merit the higher price, and the price is determined fair and reasonable. Conversely, the Government may select a lower-priced quote, and the technical capability is rated as acceptable.

The Government will review quotes to determine if they are complete and compliant with the solicitation requirements. A compliant quote is one that meets all the terms, conditions, and specifications in the solicitation. The contractor shall provide all documents listed and shall comply with all RFQ instructions for the quote to be considered “compliant and complete” with this solicitation. The Government may consider a contractor ineligible for award if any required document was not submitted by the required date and time; it is incomplete (missing items, signatures, etc.), or it does not comply with format requirements.

The following factors shall be used to evaluate quotes:

Factor 1: Business Summary;

Factor 2: Technical Capability;

Factor 3: Past Performance; and Factor 4: Price

Factor 2 is more important than Factor 1 and Factor 3, Factor 3 is more important than factor

1. Evaluation factors other than price when combined are significantly more important than price.

Factor 1 Business Summary: Evaluation of this factor will be for completeness.

Completeness: The business summary will be reviewed to determine the extent to which all the required elements listed in Addendum to 52.212-1 have been addressed. A business summary that fails to address all required elements may be excluded from further consideration.

Factor 2 Technical Capability/Medical Device and Equipment Risk Assessment Form:

Evaluation of this factor is a subjective evaluation of the contractor's understanding/capability/approach, demonstrated resources, and methods to meet all requirements.

The following adjectival ratings/definitions shall be used for the Technical Evaluation Factor. The combined technical/risk rating includes consideration of risk in conjunction with the strengths, weaknesses and deficiencies in determining technical ratings. Combined technical/risk evaluations shall utilize the combined technical/risk ratings listed below.

The contractor’s quote will be evaluated to determine whether the proposed capability approach demonstrates a clear and unambiguous understanding and a demonstrated ability to meet the requirements. Failure to demonstrate a clear and unambiguous capability approach to meeting the requirements will result in an “Unacceptable” rating for this factor.

Technical

Rating Description

Acceptable Quote meets requirements and indicates an adequate approach and understanding.

Unacceptable Quote does not meet requirements of the solicitation, and thus contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable.

Factor 3 Past Performance

Past performance is limited to a maximum of three (3) recent and relevant past performance references. Should more than three be submitted, the Government will evaluate only the first three in the order they were provided. Each reference must meet the definition for recency and relevancy (see definitions below). PPQs must not be completed by current or previous teaming partners.

Contractors will be assigned an overall Performance Confidence Assessment (PCA), see below, which is based on an integrated assessment of the Contractor’s relevant and recent past performance.

The resulting PCA represents an overall evaluation of Contractor performance. Contractors without a record of relevant past performance or for whom information on past performance is so sparse that no meaningful confidence assessment rating can be reasonably assigned will not be evaluated favorably or unfavorably on past performance and, as a result, will receive a "Neutral Confidence" rating for the Past Performance factor.

The Government reserves the right to use both information provided from Contractors as well as information obtained from other sources available to the Government, to include, but not limited to, CPARS, Federal Awardee Performance and Integrity Information System (FAPIIS), or other databases; interviews with Program Managers, Contracting Officers, Contracting Officers Representatives, and commercial sources and/or non-Government sources.

Recency Assessment: An assessment of the past performance information contained in the contractor’s submittals will be made to determine if it is recent. The documentation submitted must demonstrate that the contractor is or has been performing within the past three (3) years prior to the closing date of this solicitation.

Relevancy Assessment: An assessment of the past performance information will be made to determine if it is relevant. To be relevant, the submitted documentation must be for efforts that involved similar scope, magnitude of effort, and complexity that the solicitation requires.

The Government will use the following relevancy definitions/ratings when assessing relevant past performance.

Adjectival Rating Description Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Neutral No relevant performance record is available, or the Contractor’s performance record is so sparse that no meaningful relevancy assessment can be reasonably assigned.

Performance Confidence Assessment (PCA): The Government will consider the performance quality of relevant and recent efforts and assign an overall PCA. Those rated neutral for relevancy will receive a neutral confidence PCA. Contractors with experience providing the same services required by this solicitation may weigh more heavily than less relevant, less recent past performance.

The confidence ratings noted in the table below will be used. The performance quality of the work performed will be assessed using the PPQ, CPARS report and/or contact with the POC listed on the submittal to obtain information regarding past performance as it relates to providing the services required under this solicitation. Contractors whose past performance is rated limited, or no confidence will not be evaluated further.

Performance Confidence Assessments

RATING DESCRIPTION

Substantial Confidence

Based on the Contractor’s relevant performance record, the Government has a high expectation that the Contractor will successfully perform the required effort.

Satisfactory Confidence

Based on the Contractor’s relevant performance record, the Government has a reasonable expectation that the Contractor will successfully perform the required effort.

Limited Confidence

Based on the Contractor’s relevant performance record, the Government has a low expectation that the Contractor will successfully perform the required effort.

No Confidence

Based on the Contractor’s relevant performance record, the Government has no expectation that the Contractor will be able to successfully perform the required effort.

Neutral Confidence

No relevant performance record is available, or the Contractor’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

The Contractor may not be evaluated favorably or unfavorably on the factor of past performance.

Factor 4 Price: The Government will evaluate price for completeness and whether quoted prices are fair and reasonable. Prices must be entirely compatible with the capability portion of the quote.

Completeness: The Contractor’s pricing sheet will be reviewed to determine the extent to which the quote fulfills the solicitation requirements and whether all the price elements have been addressed.

The Contractor’s proposed price will be evaluated to ensure continuity and traceability of prices to the solicitation requirements. The Government may make a final rating determination based on the quote as submitted without requesting any further information.

Fair and Reasonable: The degree to which the proposed prices, base period and Option periods, compared to the prices, a reasonably prudent person would expect to incur for the same or similar services. The Factor 4 – Price/Attachment II – Pricing Template and any pricing information submitted will be evaluated to identify unusual high-price, inconsistent pricing patterns, and potential misunderstandings of the requirement. Comparison of quoted prices received in response to the solicitation and/or comparison of quoted prices with the Independent Government Estimate and historical prices may be used to determine whether a price is fair and reasonable. A contractor with pricing that reasonableness is determined to be questionable for any period of performance may not be considered for award.

(c) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the Option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(d) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful contractor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Supplies or Services & Prices or Costs Additional Information/Notes

Pricing List

Description Pricing

Delivery Placement and Collection

Secure Office On Site - Monthly Fee Security Containers

Destruction of extra documentation from Data Box

Certified On-Site Shredding of Computer Media - LTO Hard Drives HDD - Security Level H-4

Annual Total

Item Supplies / Services Quantity Unit Unit Price Amount

Shredding Services for NMRTC Sigonella

Product Service Code: R614 Pricing Arrangement: Firm Fixed Price

1 Job

Option Line Item

Shredding Services for NMRTC Sigonella

Product Service Code: R614 Pricing Arrangement: Firm Fixed Price

1 Job

Option Line Item

Shredding Services for NMRTC Sigonella

Product Service Code: R614 Pricing Arrangement: Firm Fixed Price

1 Job

Option Line Item

Shredding Services for NMRTC Sigonella

Product Service Code: R614 Pricing Arrangement: Firm Fixed Price

1 Job

Option Line Item

Shredding Services for NMRTC Sigonella

1 Job

HT940626QE110

Product Service Code: R614 Pricing Arrangement: Firm Fixed Price

Description/Specifications/Statement of Work

BLANKET PURCHASE AGREEMENT (BPA)

Between DHAandTBD

1. AUTHORITY. This agreement is established in accordance with Federal Acquisition Regulation (FAR) Part 12, Subpart 12-201, Blanket Purchase Agreements (BPAs). This BPA will be reviewed by the Contracting Officer at least once annually before the anniversary of the effective date, and revised to conform to all requirements of Statutes, Executive Orders, and the FAR. Revisions will be evidenced by a modification to the BPA.

2. DESCRIPTION OF AGREEMENT. The Contractor shall provide all personnel, vehicles, equipment, tools, materials, supervision, and other items necessary to perform the sterile processing of surgical medical instrumentation as described in this PWS. The Contractor shall have the tools and expertise to provide sterile processing services.

3. EVENT OF OBLIGATION. Contractor's quote, i.e. hereby incorporated into this BPA. The Government is obligated only to the extent of calls (orders) placed by authorized individuals and the purchase limitations of this BPA. Delivery Orders (orders) will be made by placing calls for services required. Payment will be made for actual services delivered.

4. SINGLE PURCHASE LIMITATION. BPA Call Limit= TBD

BPA MAX: Master Dollar Limit= TBD Limitation also applies to the master dollar limit. If the dollar limit is met, the BPA ends as well.

5.INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THE BPA.

A listing of individuals authorized to place purchases/calls under this agreement shall be identified by Health Readiness Contracting Office, Bragg Services Branch / Defense Health Agency Contracting Activity in writing to the contractor, and shall be identified by organization component, title, and dollar limitation per call for each individual authorized to place purchases/calls.

Calls placed by individuals not on the list are not authorized and should not be honored by the contractor. Services provided by the contractor in violation of this authorization will be treated as unauthorized commitment and may result in termination of this agreement by the government. Changes in the list shall require the signature of the Administering Contracting Officer.

Authorized individuals to place orders/calls: Shall be identified by Letter to Contractor upon award of the

BPA.

All orders will be made through a BPA Call issued by the Contracting Officer.

6. DELIVERY TICKETS. Payments for calls issued under this BPA will be made by Wide Area Workflow (WAWF) and/or Government Purchase Card if applicable.

All shipments under this BPA shall be accompanied by a delivery ticket that contains the following information:

- Name of Supplier

- BPA Number and Call Number

- Date of Request

- Request Number

- Itemized List of Equipment, Supplies, Materials Furnished of each service

- Quantity, Unit Price, and Extension of Each Item, Less Applicable Discounts

- Date of Delivery of Shipment/Service

- Individual Placing Order

7. NUMBERING OF PURCHASES/CALLS PLACED UNDER THIS AGREEMENT.

Each Order for services under this agreement shall be assigned a call number or will be placed via email from the Contracting Officer. The payment process will be through WAWF or Government Purchase Card. The BPA Call Number shall contain instructions on invoicing through WAWF.

Orders shall be placed by authorized personnel as calls against this BPA via FAX, mail order, telephonically (with written follow-up) and/or Electronic Data Interchange (EDI).

8. INVOICES/PAYMENTS.

The contractor shall submit invoices monthly for services rendered. The contractor is expected to submit an invoice upon receipt of a BPA Call. Invoice payments will be made via WAWF or GPC.

Invoice billings will be generated and sent, emailed or faxed to the authorized ordering individual upon completion of service. The billings are based upon the attached pricing list.

Prices for this BPA are set forth in the contractor's published price list, which is attached to this BPA, and will be updated at least on an annual basis and/or as required. Pricing shall be based on published catalog pricelist and any discounts offered. Prices to the Government shall be as low as, or lower than, those charged to the contractor's most favored customers for comparable quantities of similar items or services. Pricing information will be provided as an attachment to the BPA.

There are no funds available for this BPA. Funds will be made available, and the government will only be obligated for payment upon issuance of valid order/call placed against this BPA. The Government is only obligated to the extent of authorized orders made against the BPA. There is no minimum monetary amount the Government is obligated to purchase under this BPA.

Invoice billing will be generated and emailed or faxed to the authorized ordering individual monthly. The billings are based upon the attached pricing list.

9. REVIEW: NMRTC Sigonella / Defense Health Agency Contracting Activity will review this BPA annually. Reviews may be conducted to ensure that prices for services are in accordance with the terms and conditions of this BPA and that proper procedures have been followed. This is called an internal review. The contractor will be contacted if there are any discrepancies.

(End BPA Agreement)

DEPARTMENT OF DEFENSEDEFENSE HEALTH AGENCYNMRTC SIGONELLAPERFORMANCE WORK STATEMENT

CERTIFIED SHREDDING SERVICES

1.0 GENERAL INFORMATION

1.1 This is a non-personal services contract to provide shredding services.

1.1.1 Description of services/introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform shredding services as defined in this Performance Work Statement (PWS).

1.1.2 Background: The implementation of the new shredding contract replaces a previous document destruction agreement to enforce strict compliance with personal data protection laws and military operational security standards. Historically, the organization relied on this older, separate contract to handle the disposal of sensitive records before the current agreement was initiated. Under the updated mandate, the local shredding service provides secure on-site bins required by the Operational Security (OPSEC) Program Manager to maintain a tight chain of custody. This structured process systematically destroys working papers to prevent the accidental disclosure of critical operational data. Ultimately, these enhanced practices protect both Personal Healthcare Information (PHI) and Personally Identifiable Information (PII) while ensuring full alignment with BUMEDINST 3070.1 regulations regarding Navy medicine operational security.

1.1.3 Scope: The contractor is required to provide comprehensive document and media destruction services, which include the provision of lockable disposal bins and the delivery of certified on-site shredding services for paper documents (for 45 bins) on a strict monthly schedule. Additionally, the contractor must support ad-hoc paper shredding services on an as-needed basis to handle requirements beyond the standard monthly rotation. Beyond paper destruction, the contractor is also responsible for the physical destruction of Hard Disk Drives and Tape Drives to ensure complete data security. Services include 45 lockable bins of various sizes with an estimated capacity of 8,000 A4 sheets, subject to increase as needed. A master key is requested to be maintained by the OPSEC manager.

The contractor must deliver a complete, secure data destruction solution starting with the monthly on-site paper shredding service, which requires emptying all lockable bins, performing the shredding directly on-site (to include any CDs), and safely returning the bins to their designated locations. To accommodate fluctuations in volume, the contractor must also provide additional paper shredding services on an ad-hoc basis for needs that extend beyond the standard monthly scheduled bin maintenance. Finally, the contractor is responsible for the certified destruction of hard disks and tape drives performed entirely on-site, which must include the physical indexing of serial numbers to generate a comprehensive asset inventory and the eventual issuance of an official Certificate of Destruction for compliance tracking.

To ensure seamless execution of the security shredding contract, a designated Government Technical Point of Contact (POC) at NMRTC Sigonella will oversee the operation, beginning by preparing an official list containing all disposal bin identification data and their precise locations to verify proper performance. Using this baseline, the contractor will assume responsibility for placing the bins in their correct locations and emptying them for secure on-site shredding as directed by the POC. This service will run on a scheduled, once-a-month basis--with the specific dates established directly with the Government POC--though additional ad-hoc services can be requested from Monday to Friday with coordinated timing. Following each successful monthly shredding cycle, the contractor must promptly deliver official certification and documentation verifying proper destruction, and they remain solely responsible for transport and compliance with local environmental regulations to ensure all shredded material is properly disposed of at an authorized recycling facility.

1.1.4 Period of Performance (PoP):

Base Period: 29 Sep 2026 - 28 Sep 2027 Option Year 1: 29 Sep 2027 - 28 Sep 2028 Option Year 2: 29 Sep 2028 - 28 Sep 2029 Option Year 3: 29 Sep 2029 - 28 Sep 2030 Option Year 4: 29 Sep 2030 - 28 Sep 2031

1.2 Administrative specifications

1.2.1 Place of performance: The work shall be performed at NMRTC Sigonella (NAS1) SS 192 km 76, 95100 Catania and Flight Line Clinic (NAS 2), SS 417.

1.2.2 Recognized U.S. Federal holidays:

New Year's Day Labor Day Martin Luther King Jr.'s Birthday Columbus Day President's Day Veteran's Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day

1.2.2.1 Recognized Italian holidays:

New Year's Day All Saints' Day Epiphany Immaculate Conception Liberation Day Christmas Day Labor Day St. Stephen's Day Republic Day Assumption Day

1.2.3 Hours of operation: The contractor is responsible for conducting business Monday thru Friday except Federal and Italian holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.3 Contractor Identification

1.3.1 Contractor personnel performing services in a contractor capacity in a Government facility are required to possess and wear an identification badge that displays his or her name and the name of their company. Ensure all those with whom the person interacts in any face-to-face dealings while supporting the Government understands that the person is contractor support personnel.

2.0 SPECIFIC TASKS

2.1 Supply shredding lockable bins

2.1.1 Lockable bins: (The contractor will deploy forty-five lockable disposal bins at designated locations across USNH Sigonella under the direct guidance of the Technical Point of Contact (POC). On a scheduled monthly basis, the contractor is responsible for emptying all bins and performing certified on-site shredding for both paper documents and digital media (such as CDs). Once the secure, on-site destruction process is complete, the contractor must safely return all bins to their original designated locations. The on-site service will be done using a certified shredding machine that will be installed on a truck (to be able to move between sites).

2.1.2 Lockable bins NMRTC Sigonella POC: TBD

2.1.3 Reports: The technical point of contact will prepare a list of shredding bin identification data and their locations. The contractor must provide certification / documentation of the proper destruction after the monthly shredding service has been performed. The contractor will provide a work service report upon completion of work.

2.2 On-Site Certified Hard Disk and Tape Drive Destruction

2.2.1 Indexing: The Contractor shall perform certified physical destruction of hard disks and tape drives entirely on-site. Prior to destruction, the Contractor is responsible for physically indexing and recording the serial numbers of all targeted media to generate an accurate inventory list. All drives must be counted, indexed, and recorded, and then destroyed in accordance with EN 15713:2009 or equivalent standards, after which a official compliance certificate of destruction must be issued. Finally, disposal of the shredded material must comply with all local legislation.

3.0 Qualifications/Considerations

3.1 Special Qualifications/Considerations: No special requirements and considerations.

4.0 Points of Contact

4.1 Points of Contact: TBD

The contractor must provide certification /documentation of the proper destruction after the monthly shredding service has been performed.

(End PWS)

Requirements BPA for Shredding Services for NMRTC Sigonella

Packaging and Marking

Inspection and Acceptance

DFARS Clauses Incorporated by Full Text

252.229-7003 Tax Exemptions (Italy). (Mar 2012)

TAX EXEMPTIONS ( ITALY ) (MAR 2012)

(a) As the Contractor represented in its offer, the contract price, including the prices in subcontracts awarded under this contract, does not include taxes from which the United States Government is exempt.

(b) The United States Government is exempt from payment of ( ) tax in accordance with Article 72 of the implementing Imposta Valore Aggiunto IVA IVA decree on all supplies and services sold to United States Military Commands in Italy .

(1) The Contractor shall include the following information on invoices submitted to the United States Government:

( ) The contract number.i

(ii) The tax exemption claimed pursuant to Article 72 of Decree Law 633, dated October 26, 1972 . IVA

(iii) The following fiscal code(s): [Contracting Officer must insert the applicable fiscal code(s) for military activities within ____ Italy : 80028250241 for Army, 80156020630 for Navy, or 91000190933 for Air Force].

(2)( ) Upon receipt of the invoice, the paying office will include the following certification on one copy of the invoice:i

"I certify that this invoice is true and correct and reflects expenditures made in Italy for the Common Defense by the United States Government pursuant to international agreements. The amount to be paid does not include the tax, because this transaction is not IVA subject to the tax in accordance with Article 72 of Decree Law 633, dated October 26, 1972 ."

An authorized United States Government official will sign the copy of the invoice containing this certification.

(ii) The paying office will return the certified copy together with payment to the Contractor. The payment will not include the amount of the tax. IVA

(iii) The Contractor shall retain the certified copy to substantiate non-payment of the tax. IVA

(3) The Contractor may address questions regarding the tax to the Ministry of Finance, Office, Rome (06) 520741. IVA IVA

(c) In addition to the tax, purchases by the United States Forces in Italy are exempt from the following taxes: IVA

(1) (Production Tax for Petroleum Products). Imposta di Fabbricazione

(2) (Consumption Tax for Electrical Power). Imposta di Consumo

(3) (Customs Duties). Dazi Doganali

(4) e Merci per Via e per Via (Port Fees). Tassa di Sbarco d'Imbarco sulle Transportate Aerea Maritima

(5) de (Vehicle Circulation Tax). Tassa Circolazione sui Veicoli

(6) (Registration Tax). Imposta di Registro

(7) (Stamp Tax). Imposta di Bollo

(End of clause)

Overall Contract Inspection/Acceptance Locations

Inspection and Acceptance Location

Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: HT0488 CountryCode: ITA

NAV HSPTL SIGONELLA ITALY - MM

USNH SIGONELLA ITALY, SS 192 KM 76 NAS1

SICILY 95100

ITALY

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: HT0488 CountryCode: ITA

NAV HSPTL SIGONELLA ITALY - MM

USNH SIGONELLA ITALY, SS 192 KM 76 NAS1

SICILY 95100

ITALY

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: HT0488 CountryCode: ITA

NAV HSPTL SIGONELLA ITALY - MM

USNH SIGONELLA ITALY, SS 192 KM 76 NAS1

SICILY 95100

ITALY

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: HT0488 CountryCode: ITA

NAV HSPTL SIGONELLA ITALY - MM

USNH SIGONELLA ITALY, SS 192 KM 76 NAS1

SICILY 95100

ITALY

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: HT0488 CountryCode: ITA

NAV HSPTL SIGONELLA ITALY - MM

USNH SIGONELLA ITALY, SS 192 KM 76 NAS1

SICILY 95100

ITALY

Deliveries or Performance

Line Item Delivery Schedule Quantity Address and POC

1 Job

Period of Performance From 29 Sep 2026 To 28 Sep 2027

Option Line Item

1 Job

Period of Performance From 29 Sep 2027 To 28 Sep 2028

Option Line Item

1 Job

Period of Performance From 29 Sep 2028 To 28 Sep 2029

Option Line Item

1 Job

Period of Performance From 29 Sep 2029 To 28 Sep 2030

Option Line Item

1 Job

Period of Performance From 29 Sep 2030 To 28 Sep 2031

Contract Administration Data

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018 252.232-7008 Assignment of Claims (Overseas). Jun 1997 252.232-7009 Mandatory Payment by Governmentwide Commercial Purchase Card. May 2018

DFARS Clauses Incorporated by Full Text

252.232-7006 Wide Area WorkFlow Payment Instructions. (Jan 2023)

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) As used in this clause- Definitions.

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Electronic invoicing.

Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) To access WAWF, the Contractor shall- WAWF access.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site WAWF training.

before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https:// wawf.eb.mil/

(e) Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol. WAWF methods of document submission.

(f) The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for WAWF payment instructions.

this contract or task or delivery order:

(1) The Contractor shall submit payment requests using the following document type(s): Document type.

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either "Invoice 2in1" or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating Document routing.

payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC ____

Issue By DoDAAC ____

Admin DoDAAC ____

Inspect By DoDAAC ____

Ship To Code ____

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) ____

Service Acceptor (DoDAAC) ____

Accept at Other DoDAAC ____

LPO DoDAAC ____

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert "See Schedule" or "Not applicable.")

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in Payment request.

accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F. Receiving report.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

(Contracting Officer: Insert applicable information or "Not applicable.")

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Special Contract Requirements

BUSINESS ASSOCIATE AGREEMENT

Privacy, Access, Use, and Disclosure of Protected Health Information

1. Introduction. In accordance with 45 C.F.R. (S)(S) 164.502(e)(2) and 164.504(e), and DoDM 6025.18, "Implementation of the Health Insurance Portability and Accountability Act (HIPAA) Privacy Rule in DoD Health Care Programs," March 13, 2019, this document serves as a Business Associate Agreement (BAA) between the signatory Parties for purposes of the HIPAA and the "HITECH Act" amendments thereof, as implemented by the HIPAA Rules and DoD HIPAA issuances (both defined below). The Parties are (1) a DoD Military Health System (MHS) component command such as a Navy Medicine Medical Treatment Facility (MTF) (Naval Medical center or Naval hospital), or special mission command (research, public health, other), acting as a HIPAA covered entity, and (2) another Federal or Government organization, civilian academic institution, or other civilian entity, acting as a HIPAA Business Associate (BA). The HIPAA Rules require BAAs between covered entities and BAs. Implementing this BAA requirement, the applicable DoD HIPAA issuances (DoDM 6025.18) provides that requirements applicable to BAs must be incorporated (or incorporated by reference) into the contract or agreement between the Parties.

2. Definitions:

a. Terms. Except as provided otherwise in this BAA, the following terms used in this BAA shall have the same meaning as those terms in the DoD HIPAA Rules (DoDM6025.18-): Data aggregation, designated record set, disclosure, health care operations, individual, minimum necessary, notice of privacy practices, protected health information (PHI), required by law, secretary, security incident, subcontractor, unsecured PHI, and use.

b. Breach. means actual or possible loss of control, unauthorized disclosure of or unauthorized access to PHI or other Personally Identifiable Information (PII) (which may include, but is not limited to PHI), where persons other than authorized users gain access or potential access to such information for any purpose other than authorized purposes, where one or more individuals will be adversely affected. The foregoing definition is based on the definition of "Breach" in DoD Privacy Act issuances as defined herein.

c. BA. shall generally have the same meaning as the term "BA" in the DoD HIPAA issuances, and in reference to this BAA, shall mean the entity (another Government organization, civilian academic institution, or other civilian organization), entering into agreement with a Navy Medicine MTF or special mission command.

d. Agreement. means this BAA together with the documents or other arrangements under which the BA signatory performs services involving access to PHI on behalf of the MHS component signatory to this BAA.

e. Covered Entity. shall generally have the same meaning as the term "covered entity" in the DoD HIPAA issuances, and in reference to this BAA, shall mean a Navy Medicine MTF or special mission command under the Bureau of Medicine and Surgery.

f. DHA Privacy Office. means the Defense Health Agency (DHA) Privacy and Civil Liberties Office. The DHA Privacy Office Director is the HIPAA Privacy and Security Officer for DHA, including the National Capital Region Medical Directorate.

g. DoD HIPAA Issuances. means the DoD issuances implementing the HIPAA Rules in the DoD MHS. These issuances are DoDM 6025.18 Implementation of the HIPAA Privacy Rule in DoD Health Care Programs," March 13,…