Attachment_-_FCM_Approved_In-House_Key_Procedure_-_Sample_Doc.pdf
PDF 131 KB Posted
- Solicitation number
- 240111
- Issued by
- Pima County, Arizona
About this file
This document is an FCM Approved In-House Key Procedure sample document from the City of Tucson Department of Procurement for Climatec, LLC, related to a contract for Inspection, Testing, and Maintenance (ITM) of Fire Safety Systems. The procedure outlines the protocol for key management and access for technicians performing services under RFP 151228. Climatec, LLC requests three sets of keys: one for the lead fire alarm technician, one for the fire sprinkler technician, and a third set to be held at the 24/7 guard shack for after-hours access.
The key procedure details specific protocols for key and badge handling, including technician responsibilities for key safety, reporting lost keys or badges within specified timeframes, and ensuring continuous access to facilities. Climatec, LLC takes financial responsibility for key replacement and re-keying of cylinders if keys are lost. The document provides a contact (Kate Randall) for any questions or comments regarding the key management procedure, demonstrating a comprehensive approach to maintaining secure and controlled access to City of Tucson facilities during the service contract.
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Text version
CITY OF TUCSON DEPARTMENT OF PROCUREMENT SERVICE AGREEMENT NO. 240111
255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701
P. O. BOX 27210, TUCSON, AZ 85726-7210
ATTACHMENT
SENIOR CONTRACT OFFICER: Joseph Palacino
FAX: (520) 791-4735 Phone: (520) 837-4126
JOSEPH.PALACINO@TUCSONAZ.GOV
Revised 05/18
ATTACHMENT -
FCM APPROVED IN-HOUSE KEY PROCEDURE - SAMPLE DOCUMENT
Requirements
• The Contractor’s In-House Key procedure must be on the Company’s letterhead
• It must be addressed to the FCM Representative
• It must reference the Contract Title and Number
SAMPLE:
John Doe, Facilities Project Coordinator City of Tucson 4004 S. Park Avenue Bldg. 2 Tucson, AZ 85726 John.Doe@tucsonaz.gov
RE: Climatec, LLC Key Procedure in Reference to RFP 151228 – Inspection, Testing, Maintenance (ITM) for Fire Safety System
Response to: Key Procedures
Dear Mr. Doe:
Below is an explanation of how the City of Tucson keys will be handled by our technicians providing service for RFP 151228 - Inspection, Testing, Maintenance (ITM) for Fire Safety System.
We request three sets of key to be provided to Climatec, LLC. One set will reside with our current lead fire alarm technician, Andy Stites. The second set will reside with our current fire sprinkler technician Robert Vaughn. Technicians will be responsible for ensuring the safety of these keys.
Technicians have been informed of the cost of replacing keys and the cost to re-key cylinders at all City locations. Climatec, LLC takes financial responsibility for the loss of key, should this occur.
We request the third set to be held at the 24/7 guard shack so that our on call technicians are able to pick up key after hours. Keys will be returned to the guard shack when the afterhours service call is complete. All badges issued to technicians for card access with be in the technician’s possession at all times.
If one of these technicians is sick or on vacation, we will utilize the third set of keys located at the guard shack. In the event the keys or a badge is lost technicians will report this to their direct supervisor within 12 hours and we will report to the City of Tucson within 24 hours.
Please contact Kate Randall, Krandall@climatec.com or 520-500.7973 if there are further questions or comments.
Sincerely, Kate Randall Climatec, LLC
File details come from the government source that posted it. Updated .