Attachment E - YUMA Annex F CLS 404 Grounds 11-23-21.docx

Annex F

Grounds Maintenance

11-23-21

Table of Contents

Annex F (CLS 404 Grounds Maintenance) to OPORD 18-011: IMCOM Enterprise Base Operations (BASOPS) Performance Work Statement (PWS) Templates (U)

1.0 General Information.

1.1 Overview. The Contractor shall inspect, service, maintain, and landscape grounds of Yuma Proving Ground as specified in Technical Exhibit (TE) #15, Grounds Inventory. The work shall include scheduling and performance of mowing and trimming; turf replacement; leaf and debris removal; tree, hedge, and shrub planting, maintenance, irrigation, and fertilization; policing of areas; tree and stump removal, and other associated work as directed by the Contracting Officer’s Representative (COR) or Alternate Contracting Officer’s Representative (ACOR). The Contractor shall provide all work necessary to maintain the grounds to the standards specified herein. The Contractor shall provide for tree preservation and protection during all maintenance and construction activities.

2.0 Description of Services.

2.1 Scope. The Contractor shall provide Grounds Maintenance for all High Visibility (Improved Grounds), Common Areas (Semi-Improved Grounds), Ranges, and Unimproved Grounds. All improved and unimproved grounds maintenance shall be in accordance with (IAW) Preventative Maintenance Plan. The Contractor shall ensure all work accomplished maintains and presents a healthy, clean, neat, and professional appearance to all grounds included and covered by this contract in support of mission requirements for users, residents, and visitors. The Contractor shall mow grass only when the minimum height is reached or exceeded as indicated by the Work Capability Levels table in paragraph 3.0, or as directed by the COR. The Contractor shall set the mower height as listed in the work capability for all areas. The Contractor shall replace any existing trees or shrubs planted that die within one (1) year, at no cost to the Government. All work shall be performed by personnel qualified IAW applicable laws, regulations and TE #15, Grounds Inventory.

2.2 Service High Visibility Areas. Developed areas of the installation that require an intensive level of maintenance. The work performed in these areas by the Contractor shall include mowing grass, edging and trimming grass, removal of vegetation, removing grass trimmings from paved areas, irrigating, aerating lawn areas, applying fertilizer and/or lime, applying herbicide to lawn and landscape areas, maintaining athletic fields, plants, and shrubs, performing seasonal planting of plants, removing leaves, pruning trees, removing grass from cracks in sidewalks and pavements, removing debris and litter control.

2.2.1 Mowing. The Contractor shall maintain lawns throughout the year, 27.37 acres, IAW TE #15, Grounds Inventory. The DPW will provide historical data for grass cutting in TE #02, Work Load History. The Contractor shall remove trash, litter, tree limbs, debris, etc., prior to mowing. Paved areas and walkways shall be free of lawn clippings/debris the same day the mowing is performed. The Contractor shall mow the grass and remove visible grass clippings after mowing, before leaving the work area. The lawn shall be uniform in appearance, free of skips, gaps, rutting, or scalping. The Contractor shall be responsible for any damage incurred as a result of grass cutting operations. Areas damaged by vehicular traffic, utility system repair, or by other means shall be filled in, leveled, seeded, or sodded and maintained to conform to adjacent turf areas. Undesirable material shall be removed before filling.

2.2.2 Edging. The Contractor shall edge to present a neat appearance. Edging responsibilities shall include, but not be limited to mowed areas, sidewalks, driveways, street edges, curbs, and other concrete located in the Improved Grounds. Edging includes the removal of all grass or weeds sprouting from cracks in sidewalks, pavement, and curb joints. The use of post-emergent herbicides by the Contractor, for edging purposes, is limited to grass in cracks and shall not be used to edge the entire area. The contractor shall edge mowed areas the same day they are mowed. The Contractor shall collect and dispose of all edging debris the same day edging is performed.

2.2.3 Trimming. The Contractor shall, in conjunction with grass cutting, trim grass and weeds around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, and all other fixed objects that project above the ground so grass height is maintained consistent with adjacent grass. The use of herbicides by the Contractor shall be limited to the post perimeter fence line and for use in preventing grass growth on sidewalks. The Contractor shall remove all trimming debris from sidewalks and driveways on the same day trimming is performed.

The Contractor shall repair any damages to trees and shrubs caused by trimming. If a plant damaged by trimming dies or becomes unhealthy, the Contractor shall replace the damaged plant with a plant of the same size and type at no additional cost to the Government. The Contractor shall provide a one (1) year warranty on all replacement trees and shrubs. Tree and shrub replacements shall be performed within fifteen (15) days of the date the Contractor is notified to replace the plant.

2.2.4 Fertilizing and Liming.

2.2.4.1 Fertilizing and Liming. The Contractor shall apply commercial, N-P-K granular fertilizer and pulverized agricultural lime to High Visibility Areas, IAW the Work Capability Levels table.

2.2.5 Seeding and Sodding.

2.2.5.1 Seeding. The Contractor shall repair damaged lawn areas by excavating unsuitable material, backfilling with shredded topsoil, leveling and seeding and maintaining adjacent turf areas IAW with the Work Capability Levels table. All seeded areas, 27.37 acres, must be covered with two to three (2 - 3) inches of loose straw mulch immediately after the seed has been applied.

2.2.5.2 Hydroseeding. N/A

2.2.5.3 Sodding. N/A

2.2.5.4 Aerating and over seeding. The Contractor shall perform core aeration of all turf within High Visibility areas (27.37 acres) as identified in the Work Capability Levels table. All areas shall be aerated with complete coverage and the cores shall remain on site. The Contractor shall aerate annually during periods of optimum soil moisture. The Contractor shall seed designated areas to included, but not limited to Cox Field and C.D.C. annually using a no till drill. Seed shall be inserted without disturbing the existing vegetative cover. Seeding shall be performed immediately after mowing to facilitate use of equipment.

2.2.6 Maintain Flower Beds. N/A

2.2.7 Weed Control. Herbicide application shall be applied to high visibility areas, parade fields and athletic fields. Contractor personnel that apply herbicide shall have a Arizona herbicide application certificate or license. The Contractor shall ensure training and licenses and/or certificates of Contractor personnel are kept current. The Contractor shall provide copies of these licenses or certifications to the Contracting Officer (KO), and Contracting Officer Representative (COR) not later than (NLT) ten (10) calendar days during the phase-in period, and again within ten (10) calendar days upon a change in personnel.

The Contractor shall submit a consolidated list of all chemicals used during the month, in a monthly herbicide application record to the COR/ACOR. All mixing and storage of herbicide shall be performed in designated areas on the installation. If the Contractor spills or releases any hazardous substances, i.e., substances listed in 40 CFR 302, Designation, Reportable Quantities, and Notification, the Contractor shall immediately notify the COR, followed by written notification within one (1) hour. Contractor will be financially liable for spill cleanup/ incidents. The Contractor shall submit an herbicide usage report of all herbicides use to the COR within one (1) day after application of any herbicide.

2.2.8 Remove Debris, Leaves, and Litter. The Contractor’s responsibilities shall include, but not be limited to, the removal and disposal of all natural debris, (e.g., tree limbs, rodent habitats, etc.) litter, and trash. Leaves shall be removed from High Visibility Areas IAW the Work Capability Levels table. Organic debris such as leaves, grass clippings, tree trimmings, stumps, pine straw, and salt cedar debris shall be disposed. The Contractor shall collect and dispose woody debris after pruning and removal of trees or stumps. The contractor shall remove and dispose of waste accumulated at dog stations in one of the dumpsters on post.

2.2.8.1 Policing Grounds. The Contractor shall police and remove all trash and litter on all grounds located within the main cantonment areas HCA, WCA, LAAF, KFR, and the main use roadsides. The frequency will vary but shall be no less than that required to maintain these areas to a presentable level.

2.2.9 Service/Maintain Trees. The Contractor shall service all trees. Trees that become diseased or die shall be removed and replaced with like trees. The Contractor shall plant only the species listed in the Installation Design Guide IAW TE #27, Installation Design Guide.

2.2.8.2 Perform Mechanical Tree Spading and Transplanting. N/A

2.2.8.3 Tree Mulching. N/A

2.2.8.4 Tree Fertilization. The Contractor shall fertilize all trees, including saplings, medium to mature trees, and other trees. The Contractor shall apply sufficient fertilizer to maintain the health of the trees.

2.2.8.5 Tree Pruning. During the period of (16 September – March 14), or as determined by the COR. The Contractor shall trim all tree limbs which are damaged, unsightly, or present unsafe conditions, and remove all associated debris. Pruning shall be accomplished IAW ANSI A300 (Part 1)-2001, Tree, Shrub, and Other Woody Plant Management – Standard Practices (Pruning) and ANSI Z133.1-2006, Arboricultural Operations – Pruning, Trimming, Repairing, Maintaining, and Removing Trees and Cutting Brush – Safety Requirements, or the most current approved update, TE #15, Grounds Inventory and National Arborist Association standards. Trees shall not be pruned during wildlife nesting season (15 March to 15 September), unless first evaluated by a wildlife biologist. Shrubs shall be pruned to maintain their natural growth characteristics.

2.2.8.6 Tree Removal and Replacement. The Contractor shall inspect for dead, damaged, and diseased trees within High Visibility Areas and provide a written report to the COR/ACOR within five (5) working days of the end of each month. The report shall identify by species, size, class, and location of all hazardous trees, insects, and disease problems that require immediate attention and a specific plan of action for corrections. Dead trees to be removed and new replacement plantings shall be identified on an approved site plan. The Contractor shall paint an “X” on the trunks of trees to be removed. All tree removals and the associated schedules shall be approved by the Directorate of Public Works (DPW) Environmental and Natural Resources Division (ENRD) prior to implementation. All debris shall be removed within ten (10) calendar days of tree removal and damaged area shall be raked, leveled, and seeded.

2.2.8.6.1 Emergency Tree Removal. When removal of a tree, or part thereof, is required to eliminate a safety hazard or restore traffic flow, the Contractor shall accomplish the action within two (2) hours of notification by the COR/ACOR.

2.2.8.6.2 Reforestation. N/A

2.2.9 Hedge and Shrub Maintenance.

2.2.9.1 Hedge and Shrub Mulching. N/A

2.2.9.1.1 Hedge and Shrub Fertilization. The Contractor shall fertilize all hedges and shrubs. Fertilizer shall be incorporated into the surface area around shrubs, which are to receive applications of granular fertilizer. The Contractor shall apply sufficient fertilizer to maintain the health of hedges and shrubs.

2.2.9.1.2 Hedge and Shrub Pruning. The Contractor shall maintain and prune hedges and shrubs. Hedges and shrubs shall be free of dead limbs. Hedge trimming shall be performed IAW the Work Capability Levels table. All clippings, branches and debris resulting from hedge and shrub trimming and pruning shall be removed the same day work is accomplished.

2.2.10 Irrigation. The Contractor shall operate, maintain, adjust, and repair permanently installed lawn irrigation systems and portable irrigations equipment to, IAW installation water restriction policies, maintain an adequate water supply for plant health. The irrigation systems related workload data is included in TE #02, Workload History.

2.2.10.1 Operation of Irrigation Systems. The Contractor shall irrigate High Visibility Areas to maintain the health of the turf ensuring no ponding of water, excessive runoff, etc. This includes lawns, plants, landscaped areas, and all areas requiring manual watering. When hoses are used for manual watering, all equipment shall be removed between watering for a neat and clean appearance. The Contractor shall not connect to any hydrant within the boundaries of the installation. The Contractor shall practice water conservation measures and position all watering systems to avoid overspray onto pavements, sidewalks, roadways, etc. The Contractor’s irrigation responsibilities include setup, monitoring, adjusting, etc., of irrigation system computer, timers, controllers, pumps, valves etc. The Contractor shall be responsible for day-to-day operation of the base-wide automated irrigation system.

2.2.10.2 Maintenance of Irrigation Systems. The Contractor shall maintain irrigation systems including, but not limited to, draining, and charging systems. Contractor shall provide and replace damaged or broken control devices, valves, diaphragms, sprinkler heads, and repairing ruptured pipes. The Contractor shall maintain equipment and systems to ensure good operational working order. Replacement of pumps, controllers, timers, or backflow prevention devices is included in routine maintenance of irrigation systems.

2.2.11 Service/Maintain Xeriscape Areas. The Contractor shall ensure xeriscape areas, those that require little or no irrigation, are maintained (61.948 acres). The Contractor shall ensure the xeriscape areas are healthy and clean, free of debris, litter, and weeds. The Contractor shall identify High Visibility Areas that can be replaced with various types of gravel, drought tolerant trees, shrubs, and grass turf indigenous to this climate, including providing steel or concrete edging.

2.2.11.1 Desert Landscape. The Contractor shall maintain all desert-landscaped areas in a clean and neat manner including the removal of weeds, vehicle traffic and other imprints in the area. Bushes and trees shall be maintained in a neat appearance. The rocks and gravels shall be replenished to match existing.

2.2.12 Athletic Fields Grounds Maintenance. The Contractor shall maintain athletic fields, including baseball, softball, multi-purpose, and other recreational/athletic fields, IAW the Work Capability Levels table.

2.2.13 Special Services. The Contractor shall provide additional services as necessary due to unforeseen circumstances, including but not limited to, Very Important Person (VIP) visits, retreats, ribbon cutting ceremonies, open houses, Christmas tree lighting, ORG Day, and all memorial services. The Contractor shall provide extra labor and equipment to service pre-identified locations within the High Visibility and Common Areas beyond the normal grounds’ maintenance. Tasks typically include additional grounds policing, furniture, and bleacher movement, set up and tear down of displays, temporary fence installation and removal of trash and litter. The COR/ACOR will notify the Contractor of special service requirements NLT forty-eight (48) hours prior to the event. The Contractor shall coordinate special service requirements with the existing grounds maintenance schedule.

2.2.13.1 Upon receiving direction from the COR/ACOR, the Contractor shall complete work prior to the event. In the event the Contractor must deviate from their schedule to meet special event requirements, the Contractor shall do so at no additional cost to the Government. The Contractor shall be authorized/entitled one (1) additional duty day to return to their normal operations. Furthermore, the Contractor will not be held accountable for any unsatisfactory performance results, on a quality assurance inspection or complaint, due to KO-directed schedule change(s), until such point when the Contractor resumes normal operations.

2.2.13.2 Natural Resources (Environmental). In order to minimize impacts to Migratory Birds, avoid vegetation clearing during nesting season (March 15 – September 15). If trees or bushes must be removed during breeding season, the area must be inspected prior to initiating work and any active nests avoided. Contact Environmental Sciences for assistance with inspecting for nests. When clearing vegetation, cutting, or mowing is preferred over blading or chaining. Landscaping should adhere to the Installation Design Guide (January 2011). Native Plants should be used in new planting when possible. Plants listed as noxious weeds must be avoided for planting. Saguaro (Carnegiea gigantea) is a Highly Safeguarded Salvage Restricted Protected Native Plant under Arizona law. Due to their ecosystem, and aesthetic value, Saguaros must be protected from damage or loss. Saguaros on YPG must be salvaged on YPG if possible, for relocation to other areas on YPG. If they are to be transported off YPG, then you must obtain the appropriate permit from the Arizona Department of Agriculture. Coordinate with Environmental Sciences Division when removing/salvaging Saguaros. All cacti and Ocotillo are salvage restricted. They may be transplanted on YPG, but if transporting off-post must have appropriate permit from AZ Dept of Agriculture. Ensure that any trenches or holes are filled or covered as quickly as possible. If any hole must remain unattended, then earthen ramps must be incorporated for wildlife escape. Check any trenches for trapped wildlife before backfilling. Any vertical pipes or conduit must be capped or covered to prevent wildlife entrapment.

2.3 Service Common Areas. N/A

2.4 Service Ranges. These are acreage on which periodic recurring maintenance shall be performed. Activities include brush control, erosion control, dust control, and drainage maintenance. Brush control, including plowing to reduce fire risks in order to mitigate injuries from wildlife or damage to real property. The Contractor shall maintain drainage and sustain non-impact area range berms, real property facilities (excluding impact areas) on the ranges and training areas. Ranges include maneuver and training land, live-fire ranges, and other field training sites but shall exclude all impact areas. The Contractor shall obtain from the COR/ACOR schedules for periodic recurring maintenance activities on ranges during the available timeframes, in compliance with the installation Range Facilities Management Support System (RFMSS). In the event the Contractor deviates from the COR/ACOR provided schedule, the Contractor shall do so at no additional cost to the Government.

2.5 Service Unimproved Areas.

2.5.1 Service Unimproved Areas. Unimproved grounds are those not included in the above categories, such as military training areas (other than improved) ranges, airfields, taxiways beyond safety zones and other areas requiring limited or no maintenance. The Contractor shall apply herbicide to certain weeds under specific request from the ESD and with the assistance of the Conservation Staff. The Contractor shall obtain approval of the herbicide from the COR.

2.6 Service Specialized Locations.

2.6.1 Service Semi-Improved Grounds. Semi-Improved Grounds used for operational and maintenance purposes. Erosion control shall be the predominant grounds maintenance work performed in this area by the Contractor. Semi-improved grounds are grounds which require unscheduled maintenance, and includes airfields, taxiways, picnic areas, and around buildings and structures where no landscaping exists. These areas shall be maintained on an ‘as required’ basis. Weed growth shall be removed before it becomes unsightly or a fire hazard.

2.7 Other Special Services. N/A

2.8 Special Equipment Requirements.

2.8.1 Rotary Mowers. Rotary mowers used within High Visibility Areas shall be equipped with mulching blades and have discharges blocked. The Contractor shall maintain and repair all lawn maintenance equipment and attachments Contractor required to supply and provide materials to maintain equipment. Under no circumstances shall any safety guards be removed from any equipment.

2.8.2 Turf Tires. All equipment used to perform grass mowing and leaf removal operations on High Visibility Areas shall be equipped with turf type tires. Equipment not essential for the performance of grass mowing or leaf removal functions (e.g., equipment with agricultural tires, wheel weights, or other accessories that may damage turf or tree root zones by compaction, rutting, or scalping), shall not be permitted on High Visibility Areas.

2.9 Storm Damage. Storms are reoccurring events thus the restoration of improved/semi-improved/unimproved grounds clean-up and culvert clean outs are reoccurring. Labor for the restoration of improved/semi-improved/unimproved grounds and culvert clean out are to be recorded on a storm damage OWO.

3.0 Work Capability Levels.

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