Attachment_E_-_TRA-01_Travel_Administrative_Guideline_01-02-24_(3).pdf

This is a Travel Administrative Guideline document from the City of Gainesville, Florida, supporting a promotional testing process solicitation for the Gainesville Police Department. The guideline establishes policies and procedures governing reimbursable travel expenses for vendor personnel involved in delivering the promotional testing services. The document outlines the framework for processing travel-related costs incurred during the execution of the contract, which extends from execution through July 31, 2027, with an optional one-year extension through July 31, 2028. Travel expenses covered under this guideline include approved flights, hotel accommodations, and per diem allowances, which are to be reimbursed in accordance with both City of Gainesville policies and standard General Services Administration (GSA) rates.

The guideline specifies the reimbursement structure and approval processes for vendor travel costs associated with contract performance, including assessor training, candidate orientation sessions, and on-site assessment center activities. Vendors submitting proposals must account for anticipated travel expenses within their cost proposals, as reimbursement will be processed according to established City policies and GSA rate schedules. This ensures consistent, transparent, and standardized handling of travel-related expenditures throughout the contract period, protecting both the City's financial interests and providing vendors with clear expectations regarding allowable costs and reimbursement procedures.