Promotional_Process_for_Gainesville_Police_Department_Sworn_Members.pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/cityofgainesville.org

GPDX-260020-SM

PROMOTIONAL PROCESS FOR GAINESVILLE POLICE DEPARTMENT SWORN

MEMBERS

RELEASE DATE: December 23, 2025

RESPONSE DEADLINE: January 26, 2026, 3:00 pm

Please refer to the project timeline in this document for all important deadlines.

Promotional Process for Gainesville Police Department Sworn Members

Table Of Contents

1. INTRODUCTION

2. DEFINITION OF TERMS

3. SCOPE OF WORK/SPECIFICATIONS

4. TERMS AND CONDITIONS OF SOLICITATION

5. REQUIRED SUBMITTAL RESPONSE FORMAT

6. REQUIRED SUBMITTAL DOCUMENTS - RFP

7. SELECTION PROCESS

8. EVALUATION CRITERIA

9. AWARD

10. CONTRACT

11. GENERAL TERMS AND CONDITIONS

Attachments:

A - Attachment A - Testing Material Cpl and Sgt B - Attachment B - Testing Material LT C - Attachment C - Orientation for Multiple Choice Exam D - Attachment D - Orientation for Assessment Center E - Attachment E - TRA-01 Travel Administrative Guideline 01-02-24 (3) F - Attachment F - Proposal & Cost (dn) G - Draft Contract H - Consolidated State Law Affidavit 10-22-25 I - Police Corporal-7313 - Job Description J - Police Lieutenant 7317 - Job Description K - Police Sergeant 7331 - Job Description

1. INTRODUCTION

1.1. Summary

It is the intent of the City of Gainesville to obtain proposals for two promotional testing processes for the ranks of Corporal, Sergeant, and Lieutenant.

1.2. Background

Gainesville is the largest city and also the county seat of Alachua County. It serves as the cultural, educational and commercial center for the north central Florida region.

The city provides a full range of municipal services, including police and fire protection; comprehensive land use planning and zoning services; code enforcement and neighborhood improvement; streets and drainage construction and maintenance; traffic engineering services; refuse and recycling services through a franchised operator; recreation and parks; cultural and nature services; and necessary administrative services to support these activities. Additionally, the city owns a regional transit system, a municipal airport, a 72-par championship golf course and a utility.

Gainesville is home to Florida's largest and oldest university, and is one of the State’s centers for education, medicine, cultural events and athletics. The University of Florida and UF Health Hospital at UF are the leading employers in Gainesville and provide jobs for many residents of surrounding counties. Known for its preservation of historic buildings and the beauty of its natural surroundings, Gainesville's numerous parks, museums and lakes provide entertainment to thousands of visitors. Because of its beautiful landscape and urban "forest," Gainesville is one of the most attractive cities in Florida.

1.3. Procurement Representative

Sheri Manning

Procurement Specialist II mannings1@cityofgainesville.org

Respondents shall submit all inquiries regarding this bid via the City of Gainesville Procurement Portal, located at https://procurement.opengov.com/portal/cityofgainesville Please note the deadline for submitting inquiries. All answers to inquiries will be posted via Addendum on the City of Gainesville Procurement Portal. Respondents shall click “Follow” on this bid to receive an email notification when Addenda are posted. It is the responsibility of the respondent to check the website for answers to inquiries.

1.4. Timeline

RFP Available for Distribution: December 23, 2025

Deadline for Receipt of Questions: January 13, 2026, 11:59pm

Deadline for Uploading of Proposals: January 26, 2026, 3:00pm https://go-rts.com/ https://www.flygainesville.com/ http://gru.com/ https://procurement.opengov.com/portal/cityofgainesville

2. DEFINITION OF TERMS

2.1. DEFINITION OF TERMS

A. Addendum/Addenda: Written or graphic document(s) issued prior to the Response due date, which make additions, deletions, or revisions to the solicitation or contract documents.

B. Agreement: A written Contract between two or more Parties. “Contract” and “Agreement” are synonymous.

C. Bid: The written response to a Solicitation.

D. CITY: City of Gainesville

E. Cone of Silence: The period between the issue date of the solicitation and the time CITY Officials and

Employees award the contract.

F. Due Date: The date the response is due.

G. Lobbying: When any natural person, for compensation, seeks to influence the governmental decision-making, to encourage the passage, defeat or modification of any proposal, recommendation or decision by CITY officials and employees, except as authorized by procurement documents.

H. Non–Responsive: A response that does not meet the material requirements of the solicitation.

I. Redacted: means that the confidential/proprietary information in the proposal has been obscured so that it cannot be read.

J. Respondent: An individual or business entity that submits a response to a Solicitation.

K. Response: A written document submitted by a Respondent in reply to Solicitation.

L. Responsive: A response that conforms in all material respects to the requirements set forth in the

Solicitation.

M. Solicitation: A written document issued by an agency to obtain information or pricing for goods and/or services. May also be referred to as an Invitation to Bid (ITB), Request for Proposal (RFP), Request for

Quotation Quote), Invitation to Negotiate (ITN) or Request for Statement of Qualifications (RFSQ).

N. Work: Activity involving mental or physical effort done in order to achieve a purpose or result requested in the scope.

O. Unredacted: means that the entire document, including the confidential/proprietary information, has not been obscured and is visible for the evaluation team to use in their evaluation process.

3. SCOPE OF WORK/SPECIFICATIONS

3.1. MINIMUM QUALIFICATIONS

Vendor and Vendor's Personnel must have at least three years’ experience in police promotional processes.

3.2. SCOPE OF WORK

The provisions contained in this section are intended to be read in conjunction with, to supplement, or to modify Instructions to Bidders, Special Provisions and General Conditions and, in case of any conflict with such sections, the intent of any and all Technical Specifications shall govern.

The City of Gainesville Police Department would like to have a vendor conduct three promotional testing processes for the ranks of Corporal, Sergeant and Lieutenant. The promotional process is planned to be conducted in the first half of the calendar year 2026. Upon mutual agreement of the City of Gainesville Police Department and the awarded vendor, the contract may be extended for an additional promotional process that will occur in calendar year 2028.

The vendor will review the existing job descriptions for the three ranks. The vendor will only have qualified personnel conduct the analysis. The vendor will develop the following:

Multiple Choice Written Exam

The vendor shall develop a 100-item written exam for the ranks of corporal, sergeant, and lieutenant. The ranks of Corporal and Sergeant can be the same. The rank of Lieutenant will have a variation due to additional material. Materials will be used to prepare an exam that will be scenario-based questions focused on application of knowledge, rather than rote memorization. The source material should include the Gainesville Police Department’s policies, state statutes, case law, labor agreements, and relevant city ordinances aligned with a current job task analysis.

The 100-item written exam should be developed in the format of a multiple-choice question test with 4 possible choices as A, B, C, or D. Each question should include a notation above it identifying the source of the question.

The testing material is listed in attachments A and B.

Materials for testing, which can be utilized to formulate assessment questions, are available on https://public.powerdms.com/GPD/tree. In the form tree under Gainesville Police Dept>General Order>it will list all the Policies and Procedures for the Gainesville Police Department.

Additional links for testing materials:

a. City of Gainesville Ordinances:

https://library.municode.com/fl/gainesville/codes/code_of_ordinances

b. City of Gainesville labor agreement (CWA, FOP, PBA):

https://public.powerdms.com/GPD/tree https://public.powerdms.com/GPD/tree https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Human-Resources/Labor- Agreements

c. Florida Statues:

https://www.leg.state.fl.us/statutes/

In-Basket Exercise – Oral Presentation

The vendor will develop 4 assessment center exercises specifically for each of the GPD target ranks: two for the rank of lieutenant and two for the ranks of sergeant and corporal.

The in-basket exercise will include a role play scenario which will take the form of a structured interview with the preparation period. The candidate will be required to review a packet of materials prior to the meeting and then answer questions regarding the problems and recommend solutions. This exercise usually addresses personnel related issues.

The exercise will be based on the daily tasks of corporals, sergeants, and lieutenants such as scheduling, supervisory documentation, incident management, and personnel concerns.

In-Basket Exercise – Administrative Writing Review

The administrative writing review will take the form of a writing format that shows knowledge and appropriate action to take in review of a department policy relative to a high liability or an officer needing corrective action. This can include the department’s use of force policy, which requires a use of force review;

the department’s vehicle pursuit policy, which requires a pursuit review; or an officer’s actions that will lead to a supervisor review. The vendor should research and provide an incident via video format for observation or in a written scenario format with sufficient details. The vendor should provide written instruction for this exercise. The candidate will be required to review the material and provide a written response to address the incident, outline any policy violations, report if actions taken were supported by policy, and provide next steps (i.e. recommendations or corrective action). This exercise should assess the candidate’s ability to provide written instruction and conduct an administrative review.

The exercise will be based on the daily tasks of corporals, sergeants, and lieutenants such as supervisor response and accountability, body worn camera reviews, investigations, and knowledge and application of policy.

The developed product by the vendor will be submitted to the Gainesville Police Department’s management for review and final approval.

The vendor will provide the following for the assessment:

The vendor will review the job description for each rank during a site visit.

The vendor will meet with the department’s project manager for a Q&A session and to discuss testing logistics.

The vendor will conduct candidate orientation (in person, tentatively in January 2026 or, if later, at the soonest available time, depending on when the vendor is awarded and the contract is executed) providing the candidates with a presentation to prepare for the exam.

https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Human-Resources/Labor-Agreements https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Human-Resources/Labor-Agreements

The orientation should provide information for the multiple-choice written exam and the assessment center exercises. This should include a handout that provides (see attachment sample C):

Summary about the development of the Multiple-choice written exam

Multiple-choice written exam Administration

Sample Instructions

Creating a good study environment

Hints for Objective Tests

The orientation should provide information for the assessment center exercises. This should include a handout that provides (see attachment sample D):

Summary about the development of the assessment center exercises

Assessment center exercises Administration

Sample Instructions

Types of exercises

Information about Assessor training

Scoring Matrix

Design and Administration of Job and Knowledge of multiple-choice written exam will include formatting of examination, development of scoring program, preparation of candidate appeals process, administration of the multiple-choice written exam, scoring, and responses to candidate appeals/ challenges.

Design and Develop (only) the assessment center in- basket oral presentation which will include formatting of examination, development of scoring program, preparation of candidate appeals process, training for the assessors, scoring, and responses to candidate appeals/ challenges.

Design and Develop (only) the assessment center in- basket administrative writing review, which will include formatting of examination, development of scoring program, preparation of candidate appeals process, training for the assessors, scoring, and responses to candidate appeals/ challenges.

The vendor will be compensated for travel expenses that are approved based on the City of Gainesville Policies and the approved GSA rates. This includes flight, hotel, and per-diem (GSA rates). (See attachment E).

The vendor will develop an answer key for the multiple-choice written exams.

The vendor will provide the multiple-choice written exam scores to the Gainesville Police Department by the end of the testing day.

The vendor will provide the multiple-choice written exam scores immediately to each individual candidate upon completion and submission of their written exam.

The format of results for the multiple-choice written exam scores will need to reflect the candidate’s last name, first name, and score.

The Assessment Center will provide the developed test materials for the in-basket oral presentation and the administrative writing review. The assessment center will discuss the material with the Gainesville Police Department’s Chief of Police or Designee.

The assessment center will provide a summary of instructions to the department for preparation and administering the materials. The materials should be provided in the format of a sealed and delivered hard copy and a digital copy with a passcode to the Gainesville Police Department’s Chief of Police or Designee.

The assessment center will provide training and instructions for the assessors to conduct the in-basket exercises for all three ranks.

The assessment center will provide the scoring scale for the in-basket exercises.

Materials for testing, which can be utilized to formulate assessment questions, are available on https://public.powerdms.com/GPD/tree. In the form tree under Gainesville Police Dept>General Order>it will list all the Policies and Procedures for the Gainesville Police Department.

Additional links for testing materials:

a. City of Gainesville Ordinances:

b. City of Gainesville labor agreement (CWA, FOP, PBA):

https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Human-Resources/Labor- Agreements

c. Florida Statues:

The Gainesville Police department will provide classroom type rooms to administer each portion of the exam for each rank.

https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Human-Resources/Labor-Agreements https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Human-Resources/Labor-Agreements

4. TERMS AND CONDITIONS OF SOLICITATION

4.1. DISTRIBUTION OF INFORMATION

Respondents must submit all inquiries regarding this bid via the City Procurement Portal ("eProcurement Portal") at https://procurement.opengov.com/portal/CityofGainesville. Please note the deadline for submitting questions. All answers to questions will be posted in the eProcurement Portal. To receive notifications when answers are posted, respondents should select "Follow" on the bid title. It is the respondent's responsibility to monitor the website for answers to inquiries.

4.2. PRE-SOLICITATION MEETING

Attendance at the pre-solicitation meeting is strongly recommended as it provides an opportunity to discuss the project's scope of work, procedures, and specifications directly with the Project Manager. This meeting is the only time during the bid process when bidders can ask questions directly.

If special accommodations are required to attend a pre-solicitation meeting or bid opening, please contact the Procurement Representative at least 72 hours in advance.

NOTE: Failure of bidder to attend a mandatory pre-solicitation meeting will result in disqualification of a submitted response.

4.3. PROHIBITION OF LOBBYING

To ensure fair consideration, consistent and accurate dissemination of information for all respondents, the CITY prohibits communication to or with any department, employee, or agent evaluating or considering proposals during the submission process, except as authorized by the Procurement Division representative. Additionally, the CITY prohibits communication initiated by a respondent to any CITY official or employee evaluating or considering the proposals (up to and including the City Commissioners) before the time an award decision has been made. Any communication between proposer and the CITY required to obtain information or clarification for preparing a bid or to enable a proper, accurate evaluation of a proposal will be handled solely through the Procurement Division staff. Any communications initiated between the respondent and the CITY outside these parameters may be grounds for disqualifying the offending respondent from consideration for award of the proposal and/or any future proposal.

Lobbying means when any natural person, for compensation, seeks to influence the governmental decision-making, to encourage the passage, defeat or modification of any proposal, recommendation or decision by the CITY officials and employees, except as authorized by procurement documents.

4.4. CONE OF SILENCE

During the Cone of Silence, except as pursuant to an authorized appeal, no person may lobby on behalf of a competing party in a particular procurement process, no person may lobby CITY officials or employees except the Procurement Division designated staff. Violation of this provision shall result in disqualification of the party on whose behalf the lobbying occurred.

The Cone of Silence is the period between the issue date of the solicitation and the time the CITY Officials and Employees award the contract.

4.5. DETERMINATION OF RESPONSIBLE BIDDER

https://procurement.opengov.com/portal/CityofGainesville

As a part of the proposal evaluation process, the CITY reserves the right to conduct a background investigation of bidder, including a record check by the Gainesville Police Department if the qualifications require it. Bidder’s submission of a proposal constitutes acknowledgment of the process and consent to such investigation.

No contract will be awarded to any respondent who is in arrears to the CITY for any debt, fee, tax, or contract, or who is a defaulter as surety or in any other capacity, upon any obligation to the City. Additionally, any respondent determined to be not responsible by the CITY pursuant to Pro-01 Procurement Administrative Guidelines, C.2.ii., will not be awarded a contract.

Respondent must demonstrate that it is responsible as defined in the City of Gainesville’s Pro-01 Procurement Administrative Guidelines, C.2.ii., as may be amended.

These criteria assess the respondent's capability to perform.

A. The ability of the bidder to successfully carry out a proposed contract.

B. Past performance (including reference check), experience, business and financial capabilities, skills, technical organization, legal eligibility and reliability.

If it is determined that the respondent is not responsible, the CITY may notify respondent of its finding, including evidence used, and allow respondent the opportunity to come into compliance within three (3) business days of notification.

If selected, respondent must either update or complete CITY’s vendor application, pay business tax (if applicable), and register with the State of Florida (if required by law).

4.6. RESPONSIVENESS OF BID

A responsive proposal is one which follows the requirements of the solicitation, includes all required documentation, is submitted in the format outlined in the solicitation, is of timely submission through the eProcurement Portal, and has the appropriate signatures as required on each document. Failure to comply with these requirements may deem the proposal non-responsive (Pro-01 Procurement Administrative Guidelines , C.2.i.)

Each proposal shall be reviewed to determine if the proposal is responsive to the submission requirements outlined in the solicitation.

4.7. EXAMINATION OF SOLICITATION DOCUMENTS - FULLY INFORMED

RESPONDENT

A. Prior to responding to the Solicitation, Respondents are responsible for the following: (1) examining the Solicitation thoroughly, (2) considering federal, state and local laws and regulations that may impact or affect cost, progress, performance or furnishing of the Work, (3) studying and carefully correlating Respondent’s observations with the

Solicitation, and (4) notifying the Procurement Representative of all conflicts, errors or discrepancies in the Solicitation.

B. Respondents are expected to become fully informed as to the requirements of the Specifications and failure to do so will be at their own risk. Respondents cannot expect to secure relief on the plea of error.

C. A Respondent who is aggrieved in connection with the specifications of this Solicitation may protest in writing to City of Gainesville Procurement at least within five (5) work days of the solicitation posting date.

4.8. PROPOSAL SUBMISSION INSTRUCTIONS

The bid response, containing all required documents, with authorized signatures, must be submitted in OpenGov by 3:00 p.m.

on the due date indicated on the Solicitation Cover Page. OpenGov will reject late proposals, and the City will not accept proposals submitted in any other manner that through OpenGov.

Both the response and the price proposal, if required to be submitted as a separate document, must be signed by an officer of the business who is legally authorized to enter into a contractual relationship in the name of the bidder. An authorized representative who is not an officer may sign the proposal, but must attach a corporate resolution granting authorization to the representative to execute on behalf of the business.

The submittal of a response by a respondent will be considered by the City as constituting an offer by the respondent to perform the required services at the stated fees.

4.9. INTERPRETATION AND ADDENDA

All questions about the meaning or intent of this Solicitation are to be directed to the Procurement Representative via the CITY's eProcurement Portal, https://procurement.opengov.com/portal/cityofgainesville, unless stated otherwise. Interpretations or clarifications considered necessary in response to such questions will be issued by Addenda posted on the City’s eProcurement Portal.

Respondents must create an account on the City’s eProcurement Portal to receive notifications. Registered Respondents will be notified of all Addenda posted in the City’s eProcurement Portal.

Only questions answered by formal written Addenda will be binding.

A. Addenda may also be issued to modify the Solicitation as deemed advisable by the Procurement Representative.

B. Addenda issued before the Solicitation due date and time are considered binding and treated as if they were originally written into the Solicitation. It is the responsibility of the Respondents to ensure they have received, signed, and included all addenda(s) with their submittals.

4.10. EXCEPTION TO THE SOLICITATION

Respondents may take exception to any of the terms of this Solicitation unless otherwise stated. Should a respondent take exception where none is permitted, the proposal will be rejected as non-responsive. All exceptions taken must be specific to allow the City a meaningful opportunity to evaluate and rank proposals.

Where exceptions are permitted, the City shall determine the acceptability of the proposed exceptions. The proposals will be evaluated based on the proposals as submitted. The CITY retains the right to accept or reject the exceptions. Where exceptions are rejected, the CITY may request that the respondent furnish the services or goods described herein, or negotiate an acceptable alternative.

4.11. MODIFICATION OR WITHDRAWAL OF A RESPONSE

Modifications to or withdrawal of a respondent’s submittal can be made until the Response Submission Deadline (See Section

1.4 – Deadline). Modifications or withdrawals must be documented in the City eProcurement Portal https://procurement.opengov.com/portal/cityofgainesville prior to the Response Submission Deadline (See Section 1.4 – Deadline) in order to be recognized by the CITY. Any bid not withdrawn will constitute an irrevocable offer, for a period of one https://procurement.opengov.com/portal/cityofgainesville https://procurement.opengov.com/portal/GRU hundred twenty (120) days, to provide the CITY adequate time to award the Contract for the services specified in this solicitation.

4.12. COLLUSION

Only one (1) response from any individual, firm, corporation, organization or agency under the same or different name will be considered as a response to this Solicitation. Multiple responses from any individual, firm, corporation, organization or agency under the same or different name may result in rejection of all responses from the Respondent.

A. Respondent, by signing the Respondent’s Verification Form, declares that the Response is made without any previous understanding, agreement, or connections with any persons, firms, or corporations responding on the same items and that it is in all respects fair and in good faith without any outside control, collusion or fraud. A non-exclusive manufacturer/distributor relationship does not, in and of itself, constitute a prior understanding, agreement, connection or collusion between Responders.

B. By responding to the Solicitation, the Respondent acknowledges that it has not offered or given any gift or compensation to any CITY officer or employee to secure favorable treatment with respect to being awarded this

Contract.

4.13. TRADE SECRETS OR CONFIDENTIAL AND EXEMPT INFORMATION

Florida’s Public Records Law, Chapter 119, Florida Statutes, includes numerous exemptions to the general requirement to disclose information to the public in response to a public record’s request. Exemptions are found in various provisions of the Florida Statutes, including but not limited to Section 119.071, Florida Statutes (General exemptions from inspection or copying of public records), and Section 119.0713, Florida Statutes (Local government agency exemptions from inspection or copying of public records). Section 815.045, Florida Statutes (Trade secret information), provides that trade secret information as defined in Section 812.081, Florida Statutes (Trade secrets; theft, embezzlement; unlawful copying; definitions; penalty) is confidential and exempt from disclosure because it is a felony to disclose such records. The Parties understand and agree that Florida’s Public Records Law is very broad and that documents claimed by a Party to be confidential and exempt from public disclosure pursuant to the Public Records Law may in fact not be deemed such by a court of law. Accordingly, the following provisions shall apply:

A. Identifying Trade Secret or Otherwise Confidential and Exempt Information.

For any records or portions thereof that respondent claims to be Trade Secret or otherwise confidential and exempt from public disclosure under the Public Records Law, respondent shall:

1. Upload a pdf version reply of the complete UNREDACTED proposal. Include “UNREDACTED, CONFIDENTIAL” in document title. This is the version that will be used by the evaluators when they are reviewing your proposal. It is essential that the items that will be redacted are highlighted in yellow to prevent the evaluation team from discussing these items after the award. The first page of the document for the unredacted document should provide a general description of the information respondent has designated as confidential and/or exempt, and provide a reference to the appropriate Florida or Federal statute supporting the confidential and/or exempt classification.

2. The City’s evaluators will be provided with the complete unredacted proposal, including any trade secret or otherwise confidential and exempt information. The City evaluators will maintain the confidentiality of the information through the evaluation process, including any recorded evaluation team meetings.

3. Upload a pdf version reply of the REDACTED copy of the proposal. Include “REDACTED” in the document title. This copy will be used to support any public records requests that may arise from this solicitation.

4. Provide an affidavit or similar type of evidence that describes and supports the basis for Respondent’s claim that the information is confidential and exempt from public disclosure, referencing all applicable Florida Statutes

B. Request for Trade Secret or Otherwise Confidential and Exempt Information.

1. In the event a public record request is made to view the information which respondent claims is confidential and/or exempt, the City will notify the respondent and give the respondent a reasonable opportunity (generally 2 business days) to institute appropriate legal action to prevent the disclosure of the information claimed as confidential and/or exempt.

2. In the event that the City in its sole discretion finds no basis for respondent’s claim that certain information is Trade

Secret or otherwise confidential and exempt under Florida’s Public Records Law, then City shall notify respondent in writing of such conclusion and provide respondent a reasonable amount of time to file for declaratory action requesting a court of law to deem the requested information as Trade Secret or otherwise as confidential and exempt under Florida’s Public Records Law. If respondent fails to file for declaratory action within the reasonable amount of time provided, then City will disclose the information requested.

3. If a public records lawsuit is filed against CITY requesting public disclosure of the information labeled by respondent as Trade Secret or otherwise as confidential and exempt, CITY shall notify respondent and respondent shall intervene in the lawsuit to defend the nondisclosure of such information under Florida’s Public Records Law.

4. Respondent hereby indemnifies and holds CITY, its officers and employees harmless from any and all liabilities, damages, losses, and costs of any kind and nature, including but not limited to attorney’s fees, that arise from or are in any way connected with respondent’s claim that any information it provided to CITY is Trade Secret or otherwise confidential and exempt from public disclosure under Florida’s Public Records Law.

C. How to Designate Trade Secret or Otherwise Confidential and Exempt Information

If a respondent believes that its reply contains Trade Secret or otherwise confidential and exempt information (as defined by Florida or Federal law) and should be withheld from disclosure to the public, in such cases the respondent must provide a redacted copy of the proposal for public access.

D. How the City will Handle Material Identified as Trade Secret or Otherwise Confidential and Exempt Information

All public records submitted to the City, including those claimed as confidential and/or exempt, will be retained by the City and will not be returned to a respondent at the conclusion of the bidding process.

4.14. PROTEST OF SOLICITATION SPECIFICATIONS AND/OR AWARD

Participants may protest the Specifications of the solicitation in accordance with Section C.5.i. of the Pro-01 Procurement Administrative Guidelines https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City

Participants may protest the Solicitation Award in accordance with Section C.5.i. of the Pro-01 Procurement Administrative Guidelines

4.15. SOLICITATION POSTPONEMENT/CANCELLATION/WAIVER OF

IRREGULARITIES

The City may, at its sole and absolute discretion, reject any and all, or parts of any and all, proposals; re-advertise this solicitation;

postpone or cancel, at any time, this solicitation process; or waive any irregularities in this solicitation or in the proposals received as a result of this solicitation.

https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City

5. REQUIRED SUBMITTAL RESPONSE FORMAT

5.1. SUBMITTAL FORMAT

Respond to each of the below listed items in your response.

A. Introduction: Briefly introduce your firm indicating whether the firm is local, regional, national or international. Provide a profile of the firm including, but not limited to, the approximate number of professional staff employed.

B. Project Understanding and Approach: Describe your understanding of the objectives and scope of the requested services and your general approach to such. Include a general time frame for being able to respond to CITY requests for specific project proposals.

C. Proposed Project Staff: Identify the key personnel who will be directly assigned to this project. State the qualifications and related experience of each member of the proposed project team. In addition, the firm should identify its total number of professional personnel by discipline and training and further describe the total workload during the project period. Indicate which key personnel the firm would have available to allocate to the project.

D. Qualifications: The response to this solicitation should address each of the Minimum qualifications.

Bidders must provide documentation which demonstrates their ability to satisfy all of the minimum requirements.

E. Business Tax Receipt: If Local Preference is requested, a copy of the firm's Business tax receipt should be submitted with the solicitation.

6. REQUIRED SUBMITTAL DOCUMENTS - RFP

1. RESPONDENT VERIFICATION*

DOWNLOAD THE BELOW DOCUMENT, COMPLETE AND UPLOAD HERE.

I hereby propose to provide the goods/services requested in this Solicitation. I agree to hold pricing for at least 60 calendar days from the Solicitation due date. I agree that CITY’s terms and conditions herein take precedence over any conflicting terms and conditions submitted for CITY’s consideration, and agree to abide by all conditions of this Solicitation.

I certify that all information contained in this Response is truthful to the best of my knowledge and belief. I further certify that I am duly authorized to execute and submit this Response on behalf of the organization as its agent and that the organization is ready, willing and able to perform if awarded.

• RESPONDENT_VERIFICATION.pdf

*Response required

2. LOCAL PREFERENCE*

To claim "Local Preference" a bidder must have a valid occupational license (business permit) issued by the City of Gainesville, Florida at least six months prior to bid or proposal opening date and have a physical business address located within the corporate limits of the City of Gainesville, Florida.

☐ Yes - Include a copy of the current year's license (permit) issued by the City of Gainesville, Florida with your submittal.

☐ No - Bidder is not eligible to claim Local Preference.

*Response required

3. UPLOAD PROPOSAL RESPONSE HERE*

Please upload your company's proposal for this solicitation here.

*Response required

4. DRUG-FREE WORKPLACE CERTIFICATION FORM*

DOWNLOAD THE BELOW DOCUMENT, COMPLETE AND UPLOAD HERE.

Whenever two or more bids which are equal with respect to price, quality, and service are received in accordance with Section 287.087, Florida Statutes, preference shall be given to respondents that certify that they have a drug-free workplace.

• Drug_Free_Workplace.pdf

*Response required

5. CONSOLIDATED STATE LAW AFFIDAVIT*

Please download the below documents, complete, notarize and upload.

• Consolidated_State_Law_Affi...

*Response required https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/3108/33200953-3330-4776-8777-07383674d609_RESPONDENT_VERIFICATION.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4LDHTNC7W%2F20251223%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20251223T130001Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEEQaCXVzLXdlc3QtMiJHMEUCIQCEiCnwlz%2BKt1sECfUfjz7TIvu8X2UA6rmmaqiL%2FHk7NQIgKIushBXUyXNIx6k06j31L19Jy3UmkJRpy64HK7G%2FkCsqjAUIDRACGgw4OTIzNjQ2ODc2NzIiDNLQXljnNhIoBqTOdirpBLLgAfDosC1nZTtWBoRrTVO3Gw6dO73QDdjR%2FkdojsLPP05913fNbWVURKz4h6gU7RXepjQ%2B6MFqSHwbtfPLQIxQ8yjvSQ3SR9KPQSTbTbA8W2YWsctWfCpFbaVf9N5mf1szQaEXCNTU6OiEBgZGYkkurKAZW9lyicYun7TaXOFwPxcBole4dJy374540F90O%2FHg2thYhKLH1B739CWMky12vgZGgSpD9RGpa5cH%2BmPCZCIkXs6B5pbGM4RG2xGMt6m7kqaVQaBqyG3BbnVYPwZ%2BskG91oAg%2BXCNis%2BrJIe%2FFAvvH6rseHbwbluLnSbAtlRpDQY9c7G3VX3VK4mmPuubm%2F14rWNTIY2ImQcGced12gJsR4%2FISnaZUqvB3y5axjF6LWT9t5CYCRxotwxJzhduiySh0rzv0vlZeYvynEB%2BoUMiFnINs9aJB5AnFiZaMP0GBqedxxjqfisKeMG1tpyPeZD1jFehg8o48d%2FxYycdnMuZoXVjzlHKx5xCa%2Fg64ttr7eF6pwYBlhMyKmbmqN1FHf7ZGf%2BFwHayh%2F79beAP9PdEJs%2BuUpsh6Hp8S4kGHMX4dgRME6KHPQ9Yqw8nVss38ZeedJ4W6boXLkO%2F5l4pkzvxHCPm2pZ925r8%2F10g1vM905Ak7vt94YgCF9PizxBDwIwlMMDLX086fQkJAiTktkAcqh854lu9D8r6q724wcGHIzSL7%2F7PwIjCVDH%2F9iBsa0SoZ1TLMakl%2BlRP3QzFXxDDlwxgPJU7cXRg1VxeqXfRgzdTBodEaMK9PiRQK6onFFfuCo2KGnUfiFn%2BDNSgW%2FfFzHfR3ASuMPODqsoGOpkBRwbNMKPEynnsfDGvIi0xJwykO7pDJIQXQP6TL4nCBs7p4ssmzFxtiss2V31TKwDw7WsVpyBEHcSW55F4Z1bzmtbHrCWAXncqQNLYd%2FKI6Svv78%2Be3SnVjcpzyabn%2Bp35k8Q%2FoIbco%2BhULrx19IvxhoKt2qSAK0b%2BRySYhOtgTR%2FKHlaJKzYj50yCTaVaHcLycHhZJ83Njm0H&X-Amz-Signature=b9f155ef7b8ce7716bfb684d18bab3660f2fed4ae1ca84db19a104dbf907b0e3&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22RESPONDENT_VERIFICATION.pdf%22&x-id=GetObject https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/3108/6757491c-7964-4fbf-a883-858e4baa17f4_Drug_Free_Workplace.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4LDHTNC7W%2F20251223%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20251223T130001Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEEQaCXVzLXdlc3QtMiJHMEUCIQCEiCnwlz%2BKt1sECfUfjz7TIvu8X2UA6rmmaqiL%2FHk7NQIgKIushBXUyXNIx6k06j31L19Jy3UmkJRpy64HK7G%2FkCsqjAUIDRACGgw4OTIzNjQ2ODc2NzIiDNLQXljnNhIoBqTOdirpBLLgAfDosC1nZTtWBoRrTVO3Gw6dO73QDdjR%2FkdojsLPP05913fNbWVURKz4h6gU7RXepjQ%2B6MFqSHwbtfPLQIxQ8yjvSQ3SR9KPQSTbTbA8W2YWsctWfCpFbaVf9N5mf1szQaEXCNTU6OiEBgZGYkkurKAZW9lyicYun7TaXOFwPxcBole4dJy374540F90O%2FHg2thYhKLH1B739CWMky12vgZGgSpD9RGpa5cH%2BmPCZCIkXs6B5pbGM4RG2xGMt6m7kqaVQaBqyG3BbnVYPwZ%2BskG91oAg%2BXCNis%2BrJIe%2FFAvvH6rseHbwbluLnSbAtlRpDQY9c7G3VX3VK4mmPuubm%2F14rWNTIY2ImQcGced12gJsR4%2FISnaZUqvB3y5axjF6LWT9t5CYCRxotwxJzhduiySh0rzv0vlZeYvynEB%2BoUMiFnINs9aJB5AnFiZaMP0GBqedxxjqfisKeMG1tpyPeZD1jFehg8o48d%2FxYycdnMuZoXVjzlHKx5xCa%2Fg64ttr7eF6pwYBlhMyKmbmqN1FHf7ZGf%2BFwHayh%2F79beAP9PdEJs%2BuUpsh6Hp8S4kGHMX4dgRME6KHPQ9Yqw8nVss38ZeedJ4W6boXLkO%2F5l4pkzvxHCPm2pZ925r8%2F10g1vM905Ak7vt94YgCF9PizxBDwIwlMMDLX086fQkJAiTktkAcqh854lu9D8r6q724wcGHIzSL7%2F7PwIjCVDH%2F9iBsa0SoZ1TLMakl%2BlRP3QzFXxDDlwxgPJU7cXRg1VxeqXfRgzdTBodEaMK9PiRQK6onFFfuCo2KGnUfiFn%2BDNSgW%2FfFzHfR3ASuMPODqsoGOpkBRwbNMKPEynnsfDGvIi0xJwykO7pDJIQXQP6TL4nCBs7p4ssmzFxtiss2V31TKwDw7WsVpyBEHcSW55F4Z1bzmtbHrCWAXncqQNLYd%2FKI6Svv78%2Be3SnVjcpzyabn%2Bp35k8Q%2FoIbco%2BhULrx19IvxhoKt2qSAK0b%2BRySYhOtgTR%2FKHlaJKzYj50yCTaVaHcLycHhZJ83Njm0H&X-Amz-Signature=65e46730f23cc8a7d5162d95abb61ccac64b61bbe9f78cbceec78902a38dfbdc&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Drug_Free_Workplace.pdf%22&x-id=GetObject https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/3214/0143cdd3-741c-41b9-87d8-750734e3d83d_Consolidated_State_Law_Affidavit_10-22-25.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4LDHTNC7W%2F20251223%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20251223T130001Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEEQaCXVzLXdlc3QtMiJHMEUCIQCEiCnwlz%2BKt1sECfUfjz7TIvu8X2UA6rmmaqiL%2FHk7NQIgKIushBXUyXNIx6k06j31L19Jy3UmkJRpy64HK7G%2FkCsqjAUIDRACGgw4OTIzNjQ2ODc2NzIiDNLQXljnNhIoBqTOdirpBLLgAfDosC1nZTtWBoRrTVO3Gw6dO73QDdjR%2FkdojsLPP05913fNbWVURKz4h6gU7RXepjQ%2B6MFqSHwbtfPLQIxQ8yjvSQ3SR9KPQSTbTbA8W2YWsctWfCpFbaVf9N5mf1szQaEXCNTU6OiEBgZGYkkurKAZW9lyicYun7TaXOFwPxcBole4dJy374540F90O%2FHg2thYhKLH1B739CWMky12vgZGgSpD9RGpa5cH%2BmPCZCIkXs6B5pbGM4RG2xGMt6m7kqaVQaBqyG3BbnVYPwZ%2BskG91oAg%2BXCNis%2BrJIe%2FFAvvH6rseHbwbluLnSbAtlRpDQY9c7G3VX3VK4mmPuubm%2F14rWNTIY2ImQcGced12gJsR4%2FISnaZUqvB3y5axjF6LWT9t5CYCRxotwxJzhduiySh0rzv0vlZeYvynEB%2BoUMiFnINs9aJB5AnFiZaMP0GBqedxxjqfisKeMG1tpyPeZD1jFehg8o48d%2FxYycdnMuZoXVjzlHKx5xCa%2Fg64ttr7eF6pwYBlhMyKmbmqN1FHf7ZGf%2BFwHayh%2F79beAP9PdEJs%2BuUpsh6Hp8S4kGHMX4dgRME6KHPQ9Yqw8nVss38ZeedJ4W6boXLkO%2F5l4pkzvxHCPm2pZ925r8%2F10g1vM905Ak7vt94YgCF9PizxBDwIwlMMDLX086fQkJAiTktkAcqh854lu9D8r6q724wcGHIzSL7%2F7PwIjCVDH%2F9iBsa0SoZ1TLMakl%2BlRP3QzFXxDDlwxgPJU7cXRg1VxeqXfRgzdTBodEaMK9PiRQK6onFFfuCo2KGnUfiFn%2BDNSgW%2FfFzHfR3ASuMPODqsoGOpkBRwbNMKPEynnsfDGvIi0xJwykO7pDJIQXQP6TL4nCBs7p4ssmzFxtiss2V31TKwDw7WsVpyBEHcSW55F4Z1bzmtbHrCWAXncqQNLYd%2FKI6Svv78%2Be3SnVjcpzyabn%2Bp35k8Q%2FoIbco%2BhULrx19IvxhoKt2qSAK0b%2BRySYhOtgTR%2FKHlaJKzYj50yCTaVaHcLycHhZJ83Njm0H&X-Amz-Signature=4af7ece31592506f761728660c3ae5a8c00aef38d0bc9350e4d1817a33109862&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Consolidated_State_Law_Affidavit_10-22-25.docx%22&x-id=GetObject

6. REFERENCES*

DOWNLOAD THE BELOW DOCUMENT, COMPLETE AND UPLOAD HERE.

• Respondent_References.pdf

*Response required

7. IS PROPOSER CLAIMING A PUBLIC RECORD EXEMPTION FOR TRADE

SECRETS OR CONFIDENTIAL INFORMATION IN SUBMITTAL?*

☐ Yes - Include cover letter citing specific Florida Statute exemption(s) and upload both a redacted AND unredacted version (identified in title) of your submittal under 3 above.

☐ No - No further action is needed.

*Response required

8. THREE REFERENCES*

Vendor shall provide a minimum of three references, for which the vendor has done similar work for the past three years.

*Response required

9. EXPERIENCE WITH POLICE DEPARTMENTS OR PUBLIC SAFETY AGENCIES*

Experience working with municipal police departments or public safety agencies.

*Response required

10. SAMPLE MULTIPLE CHOICE QUESTIONS*

Submit a minimum of five sample multiple choice questions with four possible choices (A, B, C, or D) that are scenario-based

*Response required

11. FOCUSED QUESTIONS*

Questions for question #10, focus on application of knowledge, rather than rote memorization.

☐ Yes

☐ No

*Response required

12. EXAMPLE IN-BASKET EXERCISE - ORAL PRESENTATION*

Submit an example scenario for the In-Basket Exercise – Oral Presentation.

*Response required

13. EXAMPLE IN-BASKET EXERCISE - ADMINISTRATIVE WRITING REVIEW*

Submit an example scenario for the In-Basket Exercise – Administrative Writing Review

*Response required

14. SUBMIT A COST PROPOSAL*

https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/3108/61aa0683-9800-48b7-ac0a-d2821bdc6c43_Respondent_References.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4LDHTNC7W%2F20251223%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20251223T130001Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEEQaCXVzLXdlc3QtMiJHMEUCIQCEiCnwlz%2BKt1sECfUfjz7TIvu8X2UA6rmmaqiL%2FHk7NQIgKIushBXUyXNIx6k06j31L19Jy3UmkJRpy64HK7G%2FkCsqjAUIDRACGgw4OTIzNjQ2ODc2NzIiDNLQXljnNhIoBqTOdirpBLLgAfDosC1nZTtWBoRrTVO3Gw6dO73QDdjR%2FkdojsLPP05913fNbWVURKz4h6gU7RXepjQ%2B6MFqSHwbtfPLQIxQ8yjvSQ3SR9KPQSTbTbA8W2YWsctWfCpFbaVf9N5mf1szQaEXCNTU6OiEBgZGYkkurKAZW9lyicYun7TaXOFwPxcBole4dJy374540F90O%2FHg2thYhKLH1B739CWMky12vgZGgSpD9RGpa5cH%2BmPCZCIkXs6B5pbGM4RG2xGMt6m7kqaVQaBqyG3BbnVYPwZ%2BskG91oAg%2BXCNis%2BrJIe%2FFAvvH6rseHbwbluLnSbAtlRpDQY9c7G3VX3VK4mmPuubm%2F14rWNTIY2ImQcGced12gJsR4%2FISnaZUqvB3y5axjF6LWT9t5CYCRxotwxJzhduiySh0rzv0vlZeYvynEB%2BoUMiFnINs9aJB5AnFiZaMP0GBqedxxjqfisKeMG1tpyPeZD1jFehg8o48d%2FxYycdnMuZoXVjzlHKx5xCa%2Fg64ttr7eF6pwYBlhMyKmbmqN1FHf7ZGf%2BFwHayh%2F79beAP9PdEJs%2BuUpsh6Hp8S4kGHMX4dgRME6KHPQ9Yqw8nVss38ZeedJ4W6boXLkO%2F5l4pkzvxHCPm2pZ925r8%2F10g1vM905Ak7vt94YgCF9PizxBDwIwlMMDLX086fQkJAiTktkAcqh854lu9D8r6q724wcGHIzSL7%2F7PwIjCVDH%2F9iBsa0SoZ1TLMakl%2BlRP3QzFXxDDlwxgPJU7cXRg1VxeqXfRgzdTBodEaMK9PiRQK6onFFfuCo2KGnUfiFn%2BDNSgW%2FfFzHfR3ASuMPODqsoGOpkBRwbNMKPEynnsfDGvIi0xJwykO7pDJIQXQP6TL4nCBs7p4ssmzFxtiss2V31TKwDw7WsVpyBEHcSW55F4Z1bzmtbHrCWAXncqQNLYd%2FKI6Svv78%2Be3SnVjcpzyabn%2Bp35k8Q%2FoIbco%2BhULrx19IvxhoKt2qSAK0b%2BRySYhOtgTR%2FKHlaJKzYj50yCTaVaHcLycHhZJ83Njm0H&X-Amz-Signature=e9f87539ab3fcbe139be37ee79058f8f1b6f07f7db60a0b50be7c8db3574df02&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Respondent_References.pdf%22&x-id=GetObject

The bidder will submit a cost proposal.

*Response required

15. NO RESPONSE SURVEY

If you are not bidding, please complete and return the attached form so that we may learn from your comments to improve our solicitations.

• No_Response_Survey.pdf https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/3111/a3019c41-8981-4d12-8ddf-39f0f2cff148_No_Response_Survey.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4LDHTNC7W%2F20251223%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20251223T130001Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEEQaCXVzLXdlc3QtMiJHMEUCIQCEiCnwlz%2BKt1sECfUfjz7TIvu8X2UA6rmmaqiL%2FHk7NQIgKIushBXUyXNIx6k06j31L19Jy3UmkJRpy64HK7G%2FkCsqjAUIDRACGgw4OTIzNjQ2ODc2NzIiDNLQXljnNhIoBqTOdirpBLLgAfDosC1nZTtWBoRrTVO3Gw6dO73QDdjR%2FkdojsLPP05913fNbWVURKz4h6gU7RXepjQ%2B6MFqSHwbtfPLQIxQ8yjvSQ3SR9KPQSTbTbA8W2YWsctWfCpFbaVf9N5mf1szQaEXCNTU6OiEBgZGYkkurKAZW9lyicYun7TaXOFwPxcBole4dJy374540F90O%2FHg2thYhKLH1B739CWMky12vgZGgSpD9RGpa5cH%2BmPCZCIkXs6B5pbGM4RG2xGMt6m7kqaVQaBqyG3BbnVYPwZ%2BskG91oAg%2BXCNis%2BrJIe%2FFAvvH6rseHbwbluLnSbAtlRpDQY9c7G3VX3VK4mmPuubm%2F14rWNTIY2ImQcGced12gJsR4%2FISnaZUqvB3y5axjF6LWT9t5CYCRxotwxJzhduiySh0rzv0vlZeYvynEB%2BoUMiFnINs9aJB5AnFiZaMP0GBqedxxjqfisKeMG1tpyPeZD1jFehg8o48d%2FxYycdnMuZoXVjzlHKx5xCa%2Fg64ttr7eF6pwYBlhMyKmbmqN1FHf7ZGf%2BFwHayh%2F79beAP9PdEJs%2BuUpsh6Hp8S4kGHMX4dgRME6KHPQ9Yqw8nVss38ZeedJ4W6boXLkO%2F5l4pkzvxHCPm2pZ925r8%2F10g1vM905Ak7vt94YgCF9PizxBDwIwlMMDLX086fQkJAiTktkAcqh854lu9D8r6q724wcGHIzSL7%2F7PwIjCVDH%2F9iBsa0SoZ1TLMakl%2BlRP3QzFXxDDlwxgPJU7cXRg1VxeqXfRgzdTBodEaMK9PiRQK6onFFfuCo2KGnUfiFn%2BDNSgW%2FfFzHfR3ASuMPODqsoGOpkBRwbNMKPEynnsfDGvIi0xJwykO7pDJIQXQP6TL4nCBs7p4ssmzFxtiss2V31TKwDw7WsVpyBEHcSW55F4Z1bzmtbHrCWAXncqQNLYd%2FKI6Svv78%2Be3SnVjcpzyabn%2Bp35k8Q%2FoIbco%2BhULrx19IvxhoKt2qSAK0b%2BRySYhOtgTR%2FKHlaJKzYj50yCTaVaHcLycHhZJ83Njm0H&X-Amz-Signature=824f53f589ffc5822ad014d79ab650853402ae42f516366b1fd4a9eb28d5f493&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22No_Response_Survey.pdf%22&x-id=GetObject

7. SELECTION PROCESS

The bidder(s) will be selected from the qualified, responsive and responsible bidders submitting responses to this Request for Proposal. The selection process will be as follows:

A. Evaluators consisting of CITY staff will review the proposals. The evaluation process provides a structured means for consideration of all proposals.

B. Upon review and evaluation, the CITY may request oral presentations from the top ranked proposers. During the oral presentations, the proposers shall further detail their qualifications, approach to the project and ability to furnish the required services. These presentations shall be made at no cost to the CITY. Proposers selected for further presentations should provide one (1) electronic copy of materials presented in PDF format.

C. The final ranking of proposers will be in accordance with the procedures described in the CITY’s

Professional Services Evaluation Handbook located here: https://www.gainesvillefl.gov/Government-

Pages/Government/Departments/Financial-Services/Do-Business-with-the-City.

D. If required, the final ranking of proposers will be presented to the City Commission. The City

Commission will be requested to approve the recommended ranking and authorize negotiation and execution of the contract beginning with the top ranked bidder.

E. Provided that the City Commission approves the ranking and an award, the CITY will negotiate a contract with the top ranked bidder. Should the CITY be unable to negotiate a satisfactory contract with the top ranked proposer, negotiations will be terminated with that proposer and negotiations will be initiated with the second most qualified proposer, and so on until a satisfactory contract is negotiated.

https://www.gainesvillefl.gov/files/assets/public/budget-amp-finance/documents/professional-services-evaluation-handbook-2016-01-21.pdf https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City

8. EVALUATION CRITERIA

8.1. SELECTION AND EVALUATION CRITERIA

Proposals will be evaluated in accordance with the procedures described in the City's, Professional Services Evaluation Handbook.

The proposals will be evaluated using the following process: Qualifications Evaluation, Written Proposal Evaluation and/or Presentation/Interview Evaluation, and Other Factors as deemed appropriate. The CITY shall consider the ability of the firm’s professional personnel, willingness to meet time and budget requirements, workload, location, past performance, volume of previous work with the CITY, and location. The Evaluation process provides a structured means for consideration of all these areas.

8.2. TECHNICAL…