Attachment E Subcontracting Plan Template.docx

Attachment E This template is to help offerors comply with the requirement outlined in Federal Acquisition Regulation (FAR) 52.219‐9 entitled "Small Business Subcontracting Plan."

While this template is intended to be consistent with FAR 52.219‐9, other formats of a subcontracting plan may be acceptable. However, failure to include the essential information as exemplified in this model may be cause for either a delay in acceptance or the rejection of an offer where the clause is applicable. Further, the use of this model is not intended to waive other requirements that may be applicable under FAR 52.219‐9 or that may appear in the Government’s solicitation. "SUBCONTRACT," as used in this clause, means any agreement (other than one involving an employer‐ employee relationship) entered into by a federal government prime contractor or subcontractor calling for supplies or services required for performance of the contract or subcontract.

Guidance, instructions, or other clarifying statements are included in bold, italicized or highlighted font and should be deleted prior to submission.

The following are FHFA’s overall subcontracting goals and the Small Business Administration’s guidance. This information is provided to be informative, but contractors should propose subcontracting goals that are meaningful and realistic for the specific requirement.

· 23 percent for small businesses (SB)

· 3 percent of prime and subcontracts for veteran‐owned small businesses (VO)

· 3 percent for service‐disabled veteran‐ owned small businesses (SDVO)

· 5 percent for small disadvantaged businesses (SDB)

· 5 percent for women‐owned small businesses (WO)

· 3 percent for HUBZone small businesses (HUB)

SMALL BUSINESS SUBCONTRACTING PLAN

SUBCONTRACTING PLAN PERIOD:

Individual plans should cover the entire period of performance, and commercial plans should coincide with the company’s fiscal year. In the event your company's fiscal year is for a period that will end before the contract periods of any federal contracts you hold which include the requirement to have a small business subcontracting plan, you will be required to submit a new subcontracting plan for approval thirty (30) days prior to expiration of the existing subcontracting plan. In the event an acceptable plan cannot be negotiated prior to expiration of the existing subcontracting plan, your contract(s) may be terminated.

DATE SUBMITTED:

NAME OF PLANHOLDER:

SUBSIDIARIES INCLUDED:

ADDRESS:

ITEM/SERVICE:

1. TYPE OF PLAN

List the total estimated dollar value of all planned subcontracting (to all types of business concerns, both large and small). Select only one of the following:

a. Individual Plan (This Contract Only) Contract #/Solicitation # ) Total value of projected subcontracts (both large and small businesses) $

b. Commercial Division‐wide Plan Total projected sales $ Total value of projected subcontracts (both large and small businesses) $ (Subcontracts Represent % of Total Annual Sales)

c. Commercial Company‐wide Plan Total projected sales $ Total value of projected subcontracts (both large and small businesses) $ (Subcontracts Represent % of Total Annual Sales)

2. GOALS

State separate dollar and percentage goals, expressed in terms of percentages of the total available subcontracting dollars listed in the previous section.

a. Total estimated dollar value and percent of planned subcontracting with small businesses (SB) (including Alaska Native Corporations [ANCs] and Indian tribes), veteran‐owned small, service‐disabled veteran‐owned small, HUBZone small, small disadvantaged (including ANCs and Indian tribes), and women‐owned small business concerns:

$ and %

b. Total estimated dollar value and percent of planned subcontracting with veteran‐owned small businesses (VO):

$ and %

c. Total estimated dollar value and percent of planned subcontracting with service‐disabled veteran‐ owned small businesses (SDVO) (Note: This is a subset of veteran‐owned):

$ and %

d. Total estimated dollar value and percent of planned subcontracting with small disadvantaged businesses (SDB) (including ANCs and Indian tribes):

$ and %

e. Total estimated dollar value and percent of planned subcontracting with women‐owned small businesses (WO):

$ and %

f. Total estimated dollar value and percent of planned subcontracting with HUBZone small businesses (HUB):

$ and %

3. PRODUCTS AND/OR SERVICES

The types of products or services to be subcontracted are:

[The offeror will include a brief description types of products or services planned to be acquired for each contract type.]

LB:

SB:

VO:

SDVO:

SDB:

WO:

HUB:

4. GOAL DEVELOPMENT

The following method was used in developing the subcontracting goals:

[Please elaborate on methods of development, such as historical data, known business opportunities for the types of products or services identified in Section 3, or other methodology].

5. IDENTIFYING POTENTIAL SOURCES

The following methods were used to identify potential sources for solicitation purposes (See FAR 52.219‐ 9(d)(5) for examples of methods that may be used.):

[Please elaborate on how the offeror collects sources such as through an open invitation on the company website, the System for Award Management [www.sam.gov], trade associations, existing database, outreach events, name of commercial database listing SB, VO, SDVO, SDB, WO, and HUBs], etc.]

6. INDIRECT COSTS

Indirect costs have have not been included in the dollar and percentage subcontracting goals stated above. (Check one.)

If "have been" is checked (and you are proposing an individual plan), explain the method used in determining the proportionate share of indirect costs to be incurred with small business (including ANCs and Indian tribes), veteran‐owned small business, service‐disabled veteran‐owned small business, small disadvantaged business (including ANCs and Indian tribes), women‐owned small business, and HUBZone small business concerns. Note: Commercial planholders who choose to include indirect costs will not need to provide the aforementioned explanation because the costs will be applied at 100%.

7. PROGRAM ADMINISTRATOR

The following individual will administer the subcontracting program:

NAME:

TITLE:

ADDRESS:

TELEPHONE:

E‐MAIL:

This individual's specific duties, as they relate to the firm's subcontracting program, are as follows:

8. EQUITABLE OPPORTUNITY

The following good faith efforts (internal and external) will be taken to assure that small business, veteran‐ owned small business, service‐disabled veteran‐owned small business, small disadvantaged business, women‐owned small business, and HUBZone small business concerns will have an equitable opportunity to compete for subcontracts: [Please elaborate on how effort is made to compete for opportunities. For example, do you have an individual that actively encourages participation by these businesses, methods of advertising, participation at conferences to find firms interested in subcontracting, or other means?]

9. FLOW-DOWN CLAUSES

The offeror agrees that the FAR clauses of this contract entitled “Utilization of Small Business Concerns” (52.219‐8) and “Liquidated Damages—Subcontracting Plan” (52.219-16 or appropriate alternate) will be included in all subcontracts which offer further subcontracting opportunities, and all subcontractors (except small business concerns) that receive subcontracts in excess of $900,000 with further subcontracting possibilities will be required to adopt a subcontracting plan that complies with the requirements of this clause.

Note, subcontracting plans are NOT required from subcontractors when the prime contract contains the clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items, or when the subcontractor provides a commercial item subject to the clause at 52.244-6, Subcontracts for Commercial Items, under a prime contract.

10. REPORTING & COOPERATION

The offeror agrees to

(i) Cooperate in any studies or surveys as may be required;

(ii) Submit periodic reports so that the Government can determine the extent of compliance by the offeror with the subcontracting plan;

(iii) FHFA is not an appropriated agency and does not utilize the Electronic Subcontracting Reporting System (eSRS) (located at www.esrs.gov), which interfaces with the Federal Procurement Data System. Therefore, in lieu of reporting to eSRS, the Contractor agrees to complete SF 294s to record the offeror’s compliance with this subcontracting plan. The offeror agrees to submit a completed SF 294 not later than 30 calendar days after the end of each reporting cycle (i.e. the report covering October 1 through March 31 is due by April 30, and the report covering April 1 through September 30 is due by October 31). The Contractor shall complete a final SF 294 not later than 60 calendar days after completion of contract performance. The SF 294 is available at http://www.gsa.gov/portal/forms/type/SF.

11. RECORDKEEPING

The following is a description of the types of records that will be maintained concerning procedures that have been adopted to comply with the requirements and goals in the plan, including establishing source lists; and a description of the offeror’s efforts to locate small business, veteran‐owned small business, service‐disabled veteran‐owned small business, HUBZone small business, small disadvantaged business, and women‐owned small business concerns and award subcontracts to them. The records shall include at least the following (on a plant‐wide or company‐wide basis, unless otherwise indicated):

(i) Source lists (e.g., SAM), guides, and other data that identify small business, veteran‐owned small business, service‐disabled veteran‐owned small business, HUBZone small business, small disadvantaged business, and women‐owned small business concerns.

(ii) Organizations contacted in an attempt to locate sources that are small business, veteran‐owned small business, service‐disabled veteran‐owned small business, HUBZone small business, small disadvantaged business, or women‐owned small business concerns.

(iii) Records on each subcontract solicitation resulting in an award of more than $350,000, indicating

(C) Whether service‐disabled veteran‐owned small business concerns were solicited and, if not, why not;

(iv) Records of any outreach efforts to contact ‐‐

(C) Conferences and trade fairs to locate small, veteran-owned small, service-disabled veteran owned, HUBZone small, small disadvantaged, and women‐ owned small business sources; and

(D) Veterans service organizations.

(v) Records of internal guidance and encouragement provided to buyers through ‐‐

(vi) On a contract‐by‐contract basis, records to support award data submitted by the offeror to the Government, including the name, address, and business size of each subcontractor. Contractors having commercial plans need not comply with this requirement.

Offeror Submission

Insert Title of Authorized Representative Insert Offeror’s Company Name

Contracting Officer Approval

Contracting Officer