Attachment_E_-_New_Asset_Landscape_Maintenance_Services_Quote_Form.pdf

Attachment E is a New Asset Landscape Maintenance Services Quote Form issued by Sarasota County, Florida as part of a comprehensive landscape maintenance services procurement (IFB #262798MN) for countywide operations. The form serves as the mechanism for the County to request pricing from the selected contractor when landscape maintenance services are needed for newly acquired County assets or when revisions to existing assets are necessary due to site changes. Upon receipt of the quote request, the contractor must complete and return the form within ten calendar days, with quoted services becoming effective for up to 120 calendar days while the County prepares the formal contract amendment. The contractor is responsible for commencing performance of the quoted services during this interim period prior to full contract amendment execution. The overall procurement encompasses approximately 201 county-owned properties organized into four geographic service zones, with an initial contract term of three years and the County anticipating award of up to four separate contracts with a maximum of two zones per bidder.

Pricing for new asset quotes must be developed using the same methodology applied to existing assets, with monthly rates comparable to those of similar properties based on acreage, landscape features, and designated Level of Service. The solicitation does not apply local or American business preferences due to grant funding requirements, meaning no set-asides exist for disadvantaged enterprises. Selected contractors must maintain valid Florida Commercial Restricted Use Pesticide Applicator Licenses in Categories 3, 6, and 21 throughout the contract term, post a performance bond of $50,000 per awarded zone, and carry comprehensive insurance coverage including Workers' Compensation, Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate, Business Automobile Liability of $1,000,000 combined single limit, and Pollution Liability of $1,000,000 per claim. Minimum qualifications require verifiable experience within the past seven years in herbicide and pesticide application, turf care, and tree, shrub, and palm care, with at least two references demonstrating a minimum of three property locations under a single contract valued at no less than $50,000 annually, including at least one governmental entity reference.