262798MN_Solicitation_Documents_with_Part_II_Scope_Revised_3.6.26.pdf

INVITATION FOR BIDS (“IFB”) - PART I

IFB Part I Revised 10/6/25 Page 1 of 6

IFB #: 262798MN

IFB TITLE: LANDSCAPE MAINTENANCE SERVICES COUNTY-WIDE

1.0 PURPOSE

Sarasota County (“County”), a political subdivision of the State of Florida, will receive bids on the date indicated in OpenGov Procurement (“OpenGov”), the County’s electronic procurement portal, for the purpose of selecting suppliers to provide comprehensive landscape maintenance services for Sarasota County–owned and operated properties. Services will include recurring turf, tree, shrub, and bed maintenance, performed according to defined schedules and frequencies, to ensure all County assets remain safe, functional, and visually well-maintained. Work will be organized by geographic zones and performed in accordance with Sarasota County’s Integrated Pest Management (IPM) standards and service specifications as stated herein.

Bidders are required to comply with Part II, Scope of Services/Work Specifications.

OpenGov is located at https://procurement.opengov.com/portal/scgov

2.0 BIDDER

2.1 For the purpose of this IFB, the term “Bidder” (also identified as “Offeror”) is defined as the legal entity submitting a bid and/or identified on the electronic bid submittal.

2.2 Bidders intending to submit a bid as a joint venture with another company must provide documentation attesting to the formation of that joint venture with their bid submittal. For purposes of this solicitation, all vendors who make up the joint venture will be considered together as the Bidder.

2.2.1. Bidders proposing to engage in construction contracting as a joint venture or partnership must apply for registration with the State of Florida, Department of Business and Professional Regulation and any other state or local licensing agencies, as required by Florida State Statute 489.119, prior to the date bids are due.

3.0 QUALIFICATIONS

3.1 Required Experience

3.1.1. Bidder must provide verifiable references demonstrating their experience providing each of the following within the past seven (7) years preceding the submission deadline in OpenGov:

a. Herbicide/Pesticide Application,

b. Turf Care,

c. Tree, Shrub, and Palm Care https://procurement.opengov.com/portal/scgov

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3.1.2. Each reference must:

• Be for recurring scheduled landscape services as described in 3.1.1

• Include at least three (3) or more property locations under a single contract

• Have a minimum annual contract amount of $50,000.00.

3.2 A minimum of two (2) references are required. Each criterion 3.1.1 a-c must be met two (2) times among the references provided. At least one

(1) reference must be for a governmental institution .

3.3 Only references submitted at the time of bid submittal in the format specified by the County will be used to verify qualifications have been met.

3.4 Bidder shall be required to meet all requirements of Part II, Section 3 prior to award and throughout the term of any resulting Contract.

Following verification of Qualifications, the County will require the apparent low responsive and responsible Bidder(s) to provide evidence demonstrating it satisfies all requirements of Part II, Section 3. Failure of the Bidder to provide evidence of required licenses/certifications, and equipment/labor requirements that demonstrate the Bidder’s ability to perform the Scope of Services to the County’s satisfaction may result in a determination by the County that the Bidder is non-responsible.

4.0 ALTERNATES

4.1 Unless otherwise specifically provided in Part II of this IFB, reference to any equipment, material, article or patented process, by trade name, brand name, make or catalog number, shall be regarded as establishing a minimum standard of quality and shall not be construed as limiting competition.

4.2 If a bidder wishes to make a substitution in the specifications, the bidder shall furnish to the County the name of the manufacturer, the model number, and other identifying data and information necessary to aid the County in evaluating the substitution. Any such substitution shall be subject to County approval. Substitutions shall be approved only if determined by the County to be equivalent to the prescribed specifications.

4.3 To be considered, substitutions must be submitted to the Procurement Contact listed in OpenGov no later than the Question Submission deadline listed in OpenGov. Substitutions must be identified by brand name, number, manufacturer and model, and shall include full descriptive information, brochures, and appropriate attachments. The County shall respond via addendum in OpenGov indicating whether the substitution has been approved or denied.

4.4 A bid containing a substitution that has not been approved by the

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County shall be disqualified

5.0 PRE-BID MEETINGS

In the event a meeting and/or site visit is scheduled it will take place at the time, date, and location specified in the Solicitation Timeline posted in OpenGov.

6.0 SUBMITTAL INSTRUCTIONS

Refer to the Submittal Instructions section in OpenGov for instructions on how to submit a bid. Bidders are advised to review the General Terms and Conditions of Solicitations which are available in OpenGov.

7.0 SUBMITTAL DOCUMENTS

7.1 Vendor Questionnaire

All bidders must complete the required forms and information included in the Vendor Questionnaire section of OpenGov. Completed forms and other requested documents must be uploaded with bidder’s response in OpenGov. Bidders who fail to complete and upload required forms and documents or fail to provide responses to questions in the Vendor Questionnaire section of OpenGov may be found non-responsive.

7.2 Pricing

All bidders must complete the Pricing Table provided in OpenGov.

Bidders who fail to fully complete the pricing table in OpenGov may be found non-responsive.

8.0 AWARD

8.1 It is the intent of the County to award a contract to the responsive and responsible Bidder(s) submitting the lowest total price per Zone. Unless otherwise noted, Bidders must submit a price for every line item in a Zone to be considered for award of that Zone. Bidders may respond to any or all Zones, but shall only be awarded up to two (2) Zones. If a single Bidder is considered the lowest responsive and responsible Bidder for more than two (2) Zones, the County will contact the Bidder to determine the Bidder’s preference of Zones.

8.2 In the event of a tie, the IFB tie-breaking procedures identified in the Sarasota County Procurement Manual will apply.

8.2.1. To be considered, tied bidders will be required to provide documentation certifying they have implemented a drug-free workplace program meeting the requirements stipulated in Section 287.087, Florida Statutes. Documentation must be provided within the time specified by the County at the time of request.

8.3 Preferences

Bidders wishing to be considered for Local Business Preference or

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American Business Preference must complete and submit a Local & American Business Certification Form with their submittal. The Local & American Business Certification Form can be found in the Vendor Questionnaire section of OpenGov.

In awarding this bid, preference shall be given to local businesses and American businesses in accordance with Section 2-215 of the Sarasota County Procurement Code.

Local and American business preferences do not apply in the award of this bid due to grant funding requirements

8.4 Contract

A draft of the contract that the successful bidder(s) will be expected to sign (a Term Contract) is posted on the Procurement website shown below. The County may, at its sole discretion, select a different contract type or make revisions to the one referenced above following the recommended award of this solicitation.

https://www.scgov.net/government/procurement/contract-templates

9.0 PRICING

9.1 As applicable, all trip charges, mileage, vehicle charges, travel time and labor are to be included in the hourly rate. Only time on the job site may be charged.

9.2 As applicable, estimated usage for each item is listed in the bid. This is an estimated figure only and no guarantee is made or implied as to the actual quantities that will be acquired under resulting contracts.

Quantities listed herein are subject to increase or decrease during the term of the contract. In either occurrence, the Offeror will perform the work at the unit price as bid. The County, at its discretion, may authorize an initial contract for a greater not-to-exceed amount than that submitted by the Bidder.

10.0 COUNTY WORKPLACE COMPLIANCE

10.1 Smoking – Smoking is not permitted inside any County facility. Smoking is restricted to designated smoking areas outside a facility.

10.2 Parking – The Bidder’s representatives shall abide by all parking restrictions. The Bidder’s vehicles are subject to the same restrictions, limitations, fines and tickets as posted for any other vehicle. Where time limit restrictions exceed the required time to provide services, arrangements shall be made in advance.

10.3 Alcohol/Drugs – Service personnel under the influence of alcohol and/or non-prescription drugs are not permitted to work in County facilities.

Any person known or thought to be under these influences will be escorted off County property.

https://www.scgov.net/government/procurement/contract-templates

IFB Part I Revised 10/6/25 Page 5 of 6

10.4 Security - The Bidder must adhere to all Sarasota County security procedures. The Bidder’s work force shall be made up of persons legally authorized to perform work in the United States. The Bidder shall, at the County’s request, submit the following information for each of their employees: name, date of birth, social security number and green card (if applicable).

10.5 Identification - The Bidder shall require all employees to visibly wear identification while on County property. Said identification shall contain a color photograph of the employee, the name of the employee and the name of the company. The Bidder shall require all employees to wear a company uniform, which shall include the name of the employee and the company. Persons not conforming to this requirement may be denied access to the building. Denial of access does not alleviate the Bidder’s responsibilities herein.

11.0 CONTINGENCY

Only applicable if this box is checked

If during the performance of construction or repair work, an unforeseen circumstance occurs that triggers an additional expense, a contingency of up to 10% may be allowed. Any use of contingency funds is subject to the written approval of the County project manager, and any unused contingency shall not be paid out as a part of any final payment.

12.0 PERFORMANCE BOND

Only applicable if this box is checked

12.1 The awarded Bidder will be required to obtain a performance bond equal to $50,000, per awarded Zone. Any bonding company submitting a performance bond to Sarasota County Government must be licensed to transact a fidelity and surety business in the State of Florida, and shall have an A.M. Best rating of: if bond is under $500,000 “B+” (very good) or better, and over $500,000 “A-” (excellent) or better, and a “T” Underwriting Limitation not exceeded by this project’s bond.

12.2 Execution of Bonds and Power of Attorney

12.2.1. If the successful Bidder is a partnership, each bond should be signed by each of the individuals who are partners; if a corporation, the bonds should be signed in the correct corporate name by a duly authorized officer, agent or attorney-in-fact. The appropriate number of bonds should be executed to correspond to the number of signatories to the contract. Each executed bond should be accompanied by (a) appropriate acknowledgment of the respective parties; (b) appropriate duly certified copy of power-of-attorney or other certification of authority where bond is executed by agent, officer or other representative of successful Bidder or surety;

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(c) duly certified extract from by-laws or resolutions of Surety under which power-of-attorney or other certificate of authority of its agent, officer or representative was issued.

12.2.2. Attorneys-in-fact who sign bid bonds or performance and payment bonds must file with such bond a certified copy of their power-of-attorney to sign such bonds. Attorneys-in-fact must place name, address, and telephone number on this certificate.

(End of Part I)

PART II

SCOPE OF SERVICES/WORK SPECIFICATIONS – Revised 3.6.26

Revised 10/07/20 Part II - Page 1 of 10 Prepared by PRNR Department

1. GENERAL

A. The purpose of this solicitation is to establish a contract with qualified Contractors to provide comprehensive landscape maintenance services for Sarasota County (SC) –owned and operated properties. Services will include recurring turf, tree, shrub, and bed maintenance, performed according to defined schedules and frequencies, to ensure all County assets remain safe, functional, and visually well-maintained. Work will be organized by geographic zones (Zones) and performed in accordance with SC’s Integrated Pest Management (IPM) standards, and service specifications.

B. Contractor shall furnish all labor, supervision, equipment, tools, and materials necessary to provide landscape maintenance services at County-owned and operated properties, including but not limited to:

i. Parks

ii. Office buildings

iii. Libraries

iv. Fire stations

v. Water and wastewater facilities and lift stations

vi. Other County-owned properties as assigned

C. Service locations are divided into four geographic Zones, organized by Zip code, as shown in Attachment A– Zone Overview Map.

D. A complete list of service locations is available in Attachment B – Service Location Detail Sheet. For each service location, the applicable Zone, address, service schedule, service frequency, and the County department that oversees it is provided.

2. SERVICE SCHEDULES AND FREQUENCIES

A. Service Schedule: Attachment B identifies the service schedule for each location as either Monday-Friday or Weekend Only. The definition for each is as follows:

i. Monday-Friday: Services shall be provided Monday through Friday, between the hours of 8:00 a.m. and 6:00 p.m. Certain facilities may require minor adjustments (example: early morning, evening, or restricted access). The County will coordinate with the Contractor to establish such schedules to ensure safe and efficient work conditions.

ii. Weekend: Services shall be provided only on Saturday or Sunday between the hours of 8:00 a.m. and 6:00 p.m.

B. Service Frequencies: Attachment B identifies the service frequency for each location as either Year-Round or Seasonal. The definition for each is as follows:

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i. Year-Round: Services shall be provided year-round, every seven

(7) days.

ii. Seasonal: Services shall be provided as follows:

a. April 1 through October 31: every seven (7) days

b. November 1 through March 31: every fourteen (14) days.

C. Schedule: Within thirty (30) calendar days of contract award:

i. Contractor shall submit a finalized mowing schedule for all assigned sites.

ii. Contractor is responsible for adhering to the approved schedule and completing all assigned work as scheduled, unless otherwise authorized in writing by the County.

iii. The County understands that schedules may be altered slightly due to unexpected events, such as heavy rain. However, following those events, the original schedule will resume. The submitted schedule will not change unless approved by the County in advance.

iv. Any permanent or material change to the schedule requires prior written County approval.

3. LICENSING REQUIREMENTS

A. Contractor and/or Contractor’s employee shall possess and maintain throughout the term of the Contract a valid Florida Commercial Restricted Use Pesticide (RUP) Applicator License in accordance with Chapter 487, Florida Statutes, and applicable rules of the Florida Department of Agriculture and Consumer Services (FDACS) in the following categories:

i. Category 3 - Ornamental and Turf Pest Control

ii. Category 6 – Right-of-Way Pest Control

iii. Category 21 – Natural Areas Weed Management

B. Subcontracting of any license is prohibited.

C. Contractor shall maintain, at its own expense, all required licenses and provide documentation to the County upon request.

4. CONTRACTOR RESPONSIBILITIES

A. Contractor shall ensure every crew has at least one employee on site who can effectively communicate in English.

B. Contractor shall coordinate work activities to ensure minimal to no interruption of daily operations at all locations.

C. Contractor is responsible for any damage to County or third-party property caused by the Contractor or its employees.

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i. Damage shall be repaired or restored to the County’s satisfaction at no additional cost.

D. Contractor shall participate in performance review meetings, project report meetings, or other meetings as deemed necessary by the County.

E. Safety Compliance

i. Contractor shall comply with all applicable federal, state, and local safety laws, regulations, and ordinances, including Occupational Safety and Health Administration (OSHA) standards.

ii. Contractor shall ensure all employees wear appropriate Personal Protective Equipment (PPE) while performing services.

iii. Contractor shall take all necessary precautions to protect the public, County staff, Contractor employees, and property during the performance of services.

F. Supervision

i. Contractor shall provide supervision for all work performed under the contract.

ii. Contractor shall designate a supervisor who is available to the County during all service hours to address issues, provide direction for crews, and coordinate services.

iii. Supervisor contact information shall be submitted to the County within ten (10) calendar days of contract award and updated promptly if changes occur.

5. ELECTRONIC MAPS DOCUMENT

A. Contractor shall be provided with access to and utilize service maps for each asset location through the Electronic Maps Document link provided by the County: bit.ly/CountyAssetMaps

B. The Electronic Maps are organized by Zone (Zone 1, Zone 2, Zone 3, Zone 4) and then alphabetically sorted.

i. To view the map for a specific location, select the clip image in the first column.

ii. This action opens the attachment window to the right, where the map may be opened or downloaded for viewing or printing.

iii. Each map includes the property boundary and the overall maintenance area, with the bed maintenance areas highlighted.

C. While a limited number of lift station locations are included in the Electronic Maps Document, the majority are not mapped. A complete list of lift station sites is provided in Attachment C - Lift Station Locations.

https://bit.ly/CountyAssetMaps

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6. RECURRING SERVICES

The following shall be provided by the Contractor at each service visit.

A. Herbicide/Pesticide Use

i. With County approval, Contractor may be authorized limited use of chemicals, herbicides, or pesticides, to control vegetation along fences, trees, signs, gravel, mulch, and similar areas.

ii. When chemical use is approved by the County, Contractor shall:

a. Adhere to Sarasota County’s most current Integrated Pest Management (IPM) Procedural Guidelines, incorporated as Attachment D, when applying herbicides.

b. Ensure all persons who apply or supervise the application of herbicides are licensed by the Florida Department of Agriculture and Consumer Services (FDACS).

c. Not damage County assets or adjacent desirable vegetation. If damage occurs due to improper application, Contractor shall repair the damage to County specifications or reimburse the County for any repairs completed by the County.

d. Post signage in areas receiving pesticide application and follow‐up removal of the signage.

• Spot treatment in landscape beds is exempt from this requirement.

iii. Fire ant control shall be provided by the County. Contractor is not required to perform fire ant control services. When fire ants are observed, Contractor shall notify the County within 24 hours.

B. Turf Care: Mowing, Trimming and Edging

i. Contractor shall clean turf areas before mowing, including removal of paper, trash, twigs, and palm fronds.

ii. Mower blades shall be sharp at all times to provide a quality cut and minimize disease. Mowing height shall not exceed four (4) inches at any time.

iii. Contractor shall sweep, blow, or vacuum clippings from water conveyances, sidewalks, patios, curbs, buildings, assemblies, and roadways immediately after mowing and/or edging. Blowers shall be operated at the lowest throttle possible to minimize disturbance and prevent damage.

iv. All mowers shall be equipped with shredder/mulching decks.

Mowers that discharge clippings from the sides or rear are not acceptable. No readily visible clumps shall remain on the grass surface after mowing. In the case of fungal disease outbreaks, clippings shall be collected until the disease is controlled.

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v. Tree and palm basins shall be kept free of grass and weeds to a minimum of 24 inches from the trunk. Larger trees and plant groupings may require expanded basins as determined by the County, equal to the drip line of large canopy trees.

a. Edging around trees and shrub beds shall be performed using hand labor or mechanical devices.

b. Use of power or mechanical devices within the 24-inch area is prohibited.

c. Any damage caused by Contractor equipment or personnel shall be repaired or replaced in-kind to the satisfaction of the County.

vi. Sidewalks, paver areas, and other paved areas shall be edged during each mowing cycle unless otherwise authorized by the County. This standard will also include all flush, paved areas, including curbing and parking lots.

vii. Grass and weeds within hard surfaces (sidewalks, paver areas, curbing, and asphalt/concrete parking areas) shall be treated mechanically or with herbicide as needed.

viii. The edges of all shrub beds where grass and mulch meet shall be maintained with a clean-cut edge after each mowing.

C. Tree, Shrub, and Palm Care

i. Pruning

a. Trees-Pedestrian Walkways: Major tree pruning (branches two (2) inches or greater in diameter) shall be the County’s responsibility. Contractor shall ensure adequate vertical and horizontal clearance for safe pedestrian passage by removing branches, palm fronds, or vegetation extending lower than eight (8) feet in height or intruding beyond walkway edges. Sucker growth shall be removed by hand only.

b. Palms: Contractor shall remove dead, loose, and low-hanging fronds. No green fronds shall be removed unless impacting buildings, utilities, vehicles, or pedestrian safety.

c. Shrubs: Contractor shall prune shrubs on a continual as-needed basis throughout the service area. In addition, no shrubs shall come into contact with a building, to maintain a neat appearance and for building maintenance purposes.

d. All pruned material shall be removed from the job site by the end of each workday. Vegetative debris shall not be left on sidewalks or in areas obstructing pedestrian traffic.

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ii. Bed Maintenance

a. During each visit, Contractor shall remove debris (paper, trash, cigarette butts, and other refuse) from shrub and planting beds, ensuring neat and orderly conditions.

iii. Weed and Invasive Control

a. All plant beds, hedge areas, and tree basins shall be maintained free of weeds and invasive/nuisance plants.

b. String Trimmers:

• String Trimmers may be used for weed control in sidewalks, patios, parking lots, curbs, and other hardscaped areas, unless otherwise directed by the County.

• String Trimmers shall not be used in landscape beds around plants unless authorized by the County.

• Contractor shall replace, at no cost, any plants or irrigation damaged by string trimmer use.

c. Herbicide application is a required part of recurring maintenance. Where authorized to do so, Contractors shall apply herbicide as necessary to control weeds in accordance with IPM Guidelines. Weeds killed by herbicide shall be removed during the next scheduled visit. Only herbicides listed in the current IPM Guidelines shall be applied.

• Contractor shall replace, at no cost, any plants killed or damaged by herbicide application. Contractor shall seek County approval before making such replacements.

d. Fence lines shall be kept free of weeds, vines, Brazilian peppers, and other invasive/nuisance plants through trimming and/or herbicide application. Refer to the asset maps where additional information may be provided.

D. Lift Stations

i. The services described in Section 6 shall be performed at the lift stations identified in Attachment C – Lift Station Locations and at the following schedule and frequency:

a. Service Schedule: Monday-Friday

b. Service Frequency: Seasonal

ii. Work shall remain within the boundary set forth in Attachment C parcel boundary, including associated easements, and shall avoid disturbance of established tree lines and pond banks.

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iii. Lift Station pricing shall be at a fixed unit price per service applicable to all lift stations located within a zone. No additional fees shall apply.

iv. Based on the service frequency (Section 2.B) and the number of lift stations, the County anticipates the following annual service quantities per zone.

Zone 1 Zone 2 Zone 3 Zone 4

Lift Station Count (Current Quantity)

Apr-Oct Estimated Service Count

6,692 6,608

8,764 8,092

3,472 3,304

2,044 1,820

Nov-Mar Estimated Service Count

2,390 2,360

3,130 2,890

1,240 1,180

Estimated Total Services Per Year

9,082 8,968

11,894 10,982

4,712 4,484

7,490 2,470

v. Adding or removing Lift Stations shall not affect the overall unit price.

7. NEW ASSET LANDSCAPE MAINTENANCE SERVICES QUOTE

A. The County may require recurring landscape maintenance services for a new County asset or revisions to an existing asset due to site changes.

B. When services are required for a new asset or to revise an existing asset, the County shall provide the Contractor with a New Asset Landscape Maintenance Services Quote (Quote) Form as shown in Attachment E.

C. The Contractor shall complete and return the Quote Form within ten

(10) calendar days of the County’s request.

D. If accepted by the County, the Quote shall be effective for the identified services effective for up to 120 calendar days, during which time the County will prepare a contract amendment to add or revise the asset at the price outlined in the Quote Form.

E. Contractor shall be responsible for commencing and performing the quoted services during the interim period until the contract amendment is fully executed.

F. Quotes shall be prepared using the same pricing methodology applied to existing assets. Pricing shall be comparable to the monthly rates of assets with similar acreage, landscape features, and Level of Service designation.

8. REPORTING

A. IPM Monthly Usage Report

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i. Contractor shall provide the County’s Administrative Agent or approved designee, with a complete IPM Monthly Report Form, documenting all herbicides used during the previous month.

ii. The form shall be in a format consistent with that shown in Attachment F - SC Pesticide Application Record.

iii. The Pesticide Application Record Form shall be submitted via email no later than the tenth (10th) calendar day of each month.

B. Site Observations / Issues

i. Contractor shall notify the County as soon as possible of any site observations or issues that may require County action. These observations shall be provided to the County via a County reporting application. Access to the reporting system will be provided to the awarded contractors.

ii. Such notifications shall include, but are not limited to, scheduling delays, evidence of turf pest problems, irrigation concerns, excessive litter accumulation, or the presence of unwanted materials.

iii. Contractor shall be responsible for ensuring that all required reports and notifications are accurate, complete, and submitted within the required timeframes.

C. County Work Management System

i. The County utilizes Maximo, a computer-based work management system (WMS). Dependent on the County Department, Contractor may be required to utilize the County’s WMS via an internet website for interacting with work orders and reporting performance.

ii. Contractor is not required to purchase or install software to utilize the County’s WMS.

9. SECURITY

A. Some County sites require key access. When required, the County shall issue keys to the Contractor for these sites. Upon the County’s request, or upon termination of the contract, the Contractor shall return all County-issued keys in their custody to the County immediately. By accepting County-issued keys, the Contractor agrees to the following:

i. Contractor shall be fully responsible for any County-issued keys lost, duplicated, or damaged by the Contractor or its employees.

Contractor shall reimburse the County for all costs incurred for the replacement of keys and locks necessary to maintain security of buildings and gated areas.

ii. If a work location is locked when the Contractor arrives, the Contractor shall secure and lock the premises upon leaving.

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iii. County-issued keys shall only be used for access during normal business hours, agreed-upon business hours, and solely for County business purposes.

iv. Contractor shall notify the County immediately of any lost or damaged County-issued keys.

v. Contractor shall be responsible for maintaining the security of all County-issued keys and access devices at all times.

10. INSPECTION, INVOICING, AND PAYMENT

A. The County will regularly inspect the maintenance provided at each site to determine whether the work is being performed in accordance with these specifications. The County shall review any deficiencies with the Contractor, who shall correct them as required. Contractor shall have a supervisor available, upon request, to attend landscape inspections and/or accept written inspection reports.

B. The County shall approve invoices for payment only when the work has been completed in accordance with these specifications and the required IPM reporting form(s) have been received. Contractor shall invoice the County for services on a monthly basis, identifying the applicable purchase order number, the services provided, and the individual work locations.

C. If any asset maintenance service is determined unsatisfactory by the County, in its sole discretion, the County shall notify the Contractor through a written inspection report.

i. Upon written notification, Contractor shall correct the deficiency within five (5) calendar days.

ii. The County will then re-evaluate the work. If deficiencies are not corrected within the timeframe specified to the County’s satisfaction, the Contractor shall not be paid for that asset maintenance service event on the monthly invoice.

iii. Payment deductions shall be calculated as follows:

a. The annual price of the applicable Fee Schedule line item for the asset shall be divided by the total number of scheduled service events for that line item per contract year, which equals the per-event cost for that asset.

b. For each service event deemed deficient and not corrected, the per-event cost shall be subtracted from the monthly invoice.

c. If deficiencies occur multiple times on the same asset within the same month, the per-event deduction shall apply to each separate occurrence.

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d. For Lift Station locations included in Exhibit C only: The applicable lift station fixed unit price listed in the Fee Schedule shall equal the per-event cost for that asset.

e. Deficiencies resulting from loss of equipment or personnel shall not be considered extenuating circumstances.

iv. The County’s written inspection reports shall serve as the official record of service compliance for purposes of payment and enforcement under the contract.

D. Contractor shall submit a monthly invoice for recurring services provided during the previous month.

E. Contractor shall be responsible for submitting timely, accurate invoices and shall accept payment deductions for deficient services in accordance with Section 10.C.

F. Repeated deficiencies or failure to correct deficiencies within the required timeframe may result in formal corrective action or other contract remedies, at the County’s sole discretion.

ATTACHMENTS

• Attachment A – Zone Overview Map Map showing the four service Zones by Zip code.

• Attachment B – Service Location Detail Sheet List of all service locations with the applicable Zone, address, service schedule, service frequency, and the County department that oversees it.

• Attachment C – Lift Station Locations List of lift station parcel locations and service boundaries within each Zone.

• Attachment D – SC Integrated Pest Management (IPM) Procedural Guidelines

Current County guidelines for chemical use, licensing, and reporting requirements.

• Attachment E – New Asset Landscape Maintenance Services Quote Form Standard form for Contractor pricing of new or revised County assets.

• Attachment F – SC Pesticide Application Record Form Standard form for documenting herbicide use and monthly reporting to the County.

Changes to this Scope are indicated using underlined text to show additions and strikethrough text to show deletions. Changes made pursuant to this Addendum No. 6 are in bold.

(End PART II)

PART III – INSURANCE REQUIREMENTS

CONTRACTOR’S INSURANCE

Contractor shall, on a primary basis and at its sole expense, maintain in full force and effect, at all times during the life of this Contract, insurance coverage (including endorsements) and limits as described herein. These requirements, as well as the County’s review or acceptance of insurance maintained by Contractor, are not intended to and shall not in any manner limit or qualify the liabilities or obligations assumed by Contractor under this Contract.

Insurance requirements itemized in this Contract and required of the Contractor shall extend to all subcontractors to cover their operations performed under this Contract.

The Contractor shall be responsible for any modifications, deviations, or omissions in these insurance requirements as they apply to subcontractors.

Insurance carriers providing coverage required herein must be licensed to conduct business in the State of Florida and must possess a current A.M. Best’s Financial Strength Rating of A- Class VII or better.

Each insurance policy required by this Contract shall apply separately to each insured against whom claim is made and suit is brought, except with respect to limits of the insurer’s liability.

The Contractor shall be solely responsible for payment of all premiums for insurance contributing to the satisfaction of this Contract and shall be solely responsible for the payment of all deductibles and retentions to which such policies are subject.

Contractor shall furnish Certificates of Insurance to the County Administrative Agent evidencing the types and amounts of coverage, including endorsements, required by this Contract prior to commencement of work and prior to expiration of the insurance contract, when applicable. Such Certificate(s) of Insurance shall, to the extent allowable by the insurer, include a minimum thirty (30) day notice of cancellation (10 days for non-payment of premium) or non-renewal of coverage. Notwithstanding these notification requirements, the Contractor will be required to provide County with 5-day prior written notice of any policy cancellation or non-renewal.

The County reserves the right to review, modify, reject, or accept any required policies of insurance, including limits, coverage, or endorsements, herein from time to time throughout the term of this Contract. County reserves the right, but not the obligation, to review and reject any insurer providing coverage due to its poor financial condition or failure to operate legally.

A. WORKERS’ COMPENSATION: Contractor agrees to maintain Workers’ Compensation insurance in accordance with Florida Statutes, Chapter 440.

Employers Liability to be included with a minimum limit of $500,000.00 per accident/per disease/per employee. If work is to be performed over or adjacent to navigable water and involves maritime exposure, applicable LHWCA, Jones Act, or other maritime law coverage shall be included.

In the event the Contractor has “leased” employees, the Contractor or the employee leasing company must provide evidence of a Workers’ Compensation policy for all personnel on the worksite.

PART III – INSURANCE REQUIREMENTS

Contractors who are exempt from Florida’s Workers’ Compensation law must provide proof of such exemption issued by the Florida Department of Financial Services, Bureau of Workers’ Compensation.

B. COMMERCIAL GENERAL LIABILITY: Contractor agrees to maintain Commercial General Liability per ISO form CG0001 or its equivalent, including but not limited to coverage for premises and operations, personal injury, products & completed operations, liability assumed under an insured contract, and independent contractors with limits of not less than $1,000,000.00 each occurrence, $2,000,000.00 aggregate covering all work performed under this Contract.

Contractor agrees to endorse Sarasota County Government as an additional insured on the Commercial General Liability coverage.

C. BUSINESS AUTOMOBILE LIABILITY: Contractor agrees to maintain Business Automobile Liability with limits not less than $1,000,000.00 combined single limit for each accident covering all Owned, Non-Owned & Hired automobiles used in the performance of this Contract. In the event Contractor does not own automobiles, Contractor agrees to maintain coverage for Hired & Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Liability policy.

If the Contractor is shipping a product via common carrier, the contractor shall be responsible for any loss or damage sustained in delivery/transit.

D. POLLUTION LIABILITY (PESTICIDES/HERBICIDES): Contractor agrees to maintain

Pollution Liability coverage with limits not less than $1,000,000 per claim/occurrence for bodily injury, property damage and environmental damage from sudden and gradual occurrences resulting from pollution conditions arising out of the application of pesticides and/or herbicides as part of the services performed under this contract. This requirement may be satisfied via endorsement to Contractor’s Commercial General Liability policy amending the pollution exclusion to include coverage for such exposures. If coverage is written on a claims-made basis: a. Any retroactive date shall precede the effective date of this contract; b. Contractor shall provide certificates of insurance evidencing the required coverage for a period of two years after final payment under this contract is made, or provide evidence showing Contractor has obtained a two year extended reporting period endorsement.