Attachment_E_-_New_Asset_Landscape_Maintenance_Services_Quote_Form.pdf

This is a New Asset Landscape Maintenance Services Quote Form attachment to Sarasota County, Florida's Invitation for Bids (IFB #262798MN) for comprehensive countywide landscape maintenance services. The form establishes the process by which the County may request pricing from the selected contractor(s) for landscape maintenance services on new County assets or revisions to existing assets due to site changes. When the County requires such services, it will provide the contractor with a completed New Asset Quote Form that identifies the location, department, zone, and specific service requirements. The contractor must complete and return the form within ten calendar days of the County's request, after which the County will either accept or reject the quoted price. If accepted, the new asset quote becomes effective for up to 120 calendar days while the County prepares a formal contract amendment to incorporate the asset at the quoted price. The contractor is responsible for commencing and performing the quoted services during this interim period prior to amendment execution.

Pricing for new asset quotes must be prepared using the same methodology applied to existing assets and must be comparable to the monthly rates of existing properties with similar acreage, landscape features, and Level of Service designations. This provision ensures consistency and prevents arbitrary pricing for new or modified service locations. The form does not establish specific contract values, insurance requirements, or performance bond amounts, as those terms are governed by the primary solicitation documents and the executed base contract. The quote form serves as an administrative tool to facilitate the addition of new service locations throughout the three-year contract term without requiring full contract amendments for each addition.