Attachment E- Mandatory Requirements Checklist RFP 758 2700000070.xlsx
XLSX spreadsheet 22 KB Posted
- Attached to
- KETS Network Products and Services Rebid
- Solicitation number
- RFP 758 2700000070 2
- Issued by
- Elliott County, Kentucky
About this file
This is a Mandatory Requirements Checklist for RFP 758 2700000070 issued by the Kentucky Department of Education (KDE) for KETS Network Products & Services. The RFP seeks qualified original equipment manufacturers (OEMs) to provide network products and services to Kentucky public school districts through the E-Rate program. Vendors must bid directly and may submit only one bid per OEM, with each manufacturer allowed to designate no more than three agents or resellers. All proposed solutions, including user-facing interfaces and dashboards, must comply with Section 508 of the Rehabilitation Act of 1973 and Web Content Accessibility Guidelines (WCAG) 2.0 at conformance level Double-A or greater. Vendors must identify Internal Connections and Managed Internal Broadband Services (MIBS) allocation percentages at the individual SKU level and disclose whether MIBS functionality is performed by Artificial Intelligence. Changes to reseller assignments are restricted to April 1 through September 30 annually to ensure continuity during the E-Rate application season.
Vendors must establish an account team including a Single Point of Contact (SPOC), pre-sales engineer, and post-sales support staff knowledgeable in KETS contract details, the E-Rate program, and Kentucky's public school system. All equipment deliveries must occur within thirty calendar days of purchase order receipt, and customers have thirty calendar days from delivery to report any issues. Vendors shall include one year of Primary Service Coverage Timeframe (PSCT) maintenance and warranty in the initial purchase cost, with optional extended coverage available up to 24/7 service. Contract holders must provide and maintain an active link to current pricing lists clearly distinguishing E-Rate eligible and non-eligible products and services. Leasing agreements exceeding $100,000 require KDE approval and must comply with Kentucky procurement and USAC E-Rate requirements. Vendors must provide sales and activity data to KDE quarterly and as directed.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Sheet1
ATTACHMENT E - MANDATORY REQUIREMENTS CHECKLIST
RFP 758 2700000070 - KETS Network Products & Services Rebid (Mandatory requirement means a condition set out in the specifications or statement of work that must be met without exception.)
Offeror shall indicate compliance with each mandatory requirement by responding YES. Proposals that do not meet all mandatory requirements shall be deemed non responsive and shall not be considered. Attachment E should be submitted with the Technical Proposal.
| Vendor Name | |||
| SECTION 3 | |||
| MANDATORY REQUIREMENTS | RFP TEXT | YES | NO |
| 3.1 Scope of Work/Technical Requirements | |||
| 1. MIBS Functionality | All proposed solutions in response to mini-bids, including any user-facing interfaces, dashboards, or management platforms, shall comply with accessibility requirements defined in 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) and the World Wide Web Consortium’s (W3C) Web Content Accessibility Guidelines (WCAG) 2.0, conformance level Double-A or greater. | ||
| 2. MIBS Services | The vendor will follow USAC guidance to determine the appropriate percentage breakout when providing quotes as a response to mini-bid activity for districts, not as a response to this RFP. | ||
| Where applicable, in response to school district E-Rate mini-bid requests for quote, Vendors must identify the percentage of functionality deemed by USAC to fall under both the Internal Connections and the Managed Internal Broadband Services categories. | |||
| In cases in which a product performs both Internal Connections and MIBS functions but USAC has not determined the percentage “split” between Internal Connections and MIBS, Vendors shall provide a “best estimate” based on the overall functionality of the product when it is operated in a typical school network environment. | |||
| Vendors must consult USAC guidance and provide IC/MIBS allocation percentages where applicable. | |||
| IC/MIBS allocation percentages shall be identified at the individual SKU level whenever applicable and included in mini-bid responses, quotations, purchase orders, invoices, and related documentation. | |||
| The vendor will follow USAC guidance to determine the appropriate percentage breakout when providing quotes as a response to mini-bid activity for districts. | |||
| Additionally, Vendors shall identify whether or not the MIBS product functionality is performed by Artificial Intelligence (AI). | |||
| 3.1.1 Technical Requirements | |||
| A. Qualified Vendor | A manufacturer must bid direct and may not bid through a manufacturer-authorized reseller. | ||
| Each (OEM) will be allowed to submit one (1) bid only. | |||
| Qualified OEM Vendors must respond to this RFP online using their registered Kentucky Vendor Customer account. | |||
| A manufacturer SHALL NOT be allowed to have more than three (3) agents/resellers. | |||
| Agent/resellers selected by contract holders shall agree to submit a signed ATTACHMENT G KETS Network Products and Services Reseller Agreement form signifying agreement and compliance with the terms and conditions of the contract, including, but not limited to: | |||
| a. | Eligibility and good standing to provide services under the federal E-Rate program | ||
| b. Meeting or exceeding the minimum discount off MSRP established by the OEM under contract | |||
| c. | Obtaining OEM sign-off on all responses to E-Rate mini-bid requests for quote from KY school districts | ||
| d. | Naming and assigning specific personnel to support roles (E-Rate, technical, sales, warranty, etc.) and | ||
| e. | Quotes must indicate the length of time for which they are valid | ||
| f. | Providing sales and activity data to the OEM contract holder at a minimum on a quarterly basis and as directed by Office of Education Technology (OET) | ||
| The vendor shall provide the KETS Network Products and Services Reseller Agreement to KDE for review at the initiation and at the renewal of contracts as needed based on input and feedback | |||
| Changes to the assignment of resellers by contract holders will be limited to April 1 through September 30 of each calendar year, thereby ensuring continuity of providers during the typical E-Rate “application season”. | |||
| Exceptions to this must be pre-approved by OET. | |||
| Quotes for products and/or service shall be on the letterhead of the entity presenting the quote. | |||
| All financial documentation including quotes and invoices shall be issued by the OEM or agent/reseller responsible for delivering products and/or services. | |||
| Contract holders shall provide a link to an active list of KETS and E-Rate eligible products and services available under resulting contract(s) which includes current MSRP. | |||
| Pricing shall only be provided in the Cost Proposal. | |||
| Vendors shall not include MSRP links, product catalog links, or other hyperlinks in their Technical Proposal or Cost Proposal. | |||
| Following contract award, contract holders shall provide and maintain the required MSRP link for publication and contract administration purposes. | |||
| B. Categories | |||
| Vendor and all those working on behalf of the Vendor who holds the contract must comply with all requirements established under the E-Rate program, and the Vendor shall maintain and provide a link to an updated price list that clearly identifies KETS and E-Rate eligible products and services which includes current MSRP. | |||
| Vendor shall clearly distinguish between E-rate eligible and non E-Rate eligible components. | |||
| C. Single Point of Contact | |||
| Vendor shall provide an account team that includes, but is not limited to, a sales account representative that is also the Single Point of Contact (SPOC), pre-sales engineer, and a post-sales support level staff to serve the needs of the K-12 customers. | |||
| Vendor shall name the assigned person that will be the single point of contact (SPOC) for contract issues. | |||
| Vendor shall ensure that this person and all salespersons of their product will be knowledgeable in: | |||
| a. | All the details of the KETS contract including the mini-bid process. | ||
| b. | The KY public school, district office, and KDE customer base | ||
| c. | The most current KETS Master Plan on our KDE web site and year round current events in KETS | ||
| d. | Federal E-Rate program and provide assistance to KDE or K-12 public school districts in completing their annual E-Rate filing. | ||
| The SPOC must be proactive in sharing information or presenting a point of view with the selling staff and the manufacturer(s) of the KETS products. | |||
| Each reseller shall provide an account team that includes, but is not limited to, a sales account representative that is also the Single Point of Contact (SPOC), pre-sales engineer, and a post-sales support level staff to serve the needs of the K-12 customers. | |||
| In addition, each Reseller shall provide a single email address for all E-Rate related correspondence, including but not limited to mini-bid requests, BEAR form assistance, bulk up load assistance, etc. | |||
| KETS customers shall notify the OET Vendor Manager when Vendors fail to meet the requirements of the contract. | |||
| The OET Vendor Manager will work directly with the SPOC to remedy the issue and work with KDE staff and Vendor escalation points of contact to escalate issues as needed. | |||
| Upon contract award, Vendor shall provide a description of a copy of procedures for requesting escalation, complaint resolution and identify the staff available for installations, billing problems, etc. | |||
| Vendor shall provide updated information annually at a minimum. | |||
| D. Deliverables | |||
| All deliveries of equipment shall be provided within thirty (30) calendar days of the Vendor’s receipt of the purchase order from the customer, unless otherwise requested by the purchasing agency in writing. | |||
| Customers purchasing from contracts resulting from this solicitation shall have thirty (30) calendar days from the date the customer receives a complete order to notify the Vendor of any issues with the order (i.e. missing or damaged parts). | |||
| E. Leasing | |||
| Leasing agreements shall meet all legal requirements for the Commonwealth and KDE. | |||
| Vendor shall quote hardware warranty coverage for the duration of the lease period. | |||
| If the lease exceeds threshold of $100,000 then the lease must be approved by KDE before the lease can be approved. | |||
| Any leasing agreement must comply with Kentucky procurement requirements. | |||
| Any E-rate eligible leasing or billing must be in compliance with USAC E-rate requirements. | |||
| F. Warranty | |||
| Vendor shall agree to include one (1) year of Primary Service Coverage Timeframe (PSCT) for maintenance/warranty in the initial purchase cost. | |||
| After the initial one (1) year period, if hardware maintenance is desired, it will be the responsibility of the customer to procure from either this contract or other approved sources. | |||
| 1. | Primary Service Coverage Timeframe maintenance/warranty | This section in its entirety. | |
| 2. | Optional Extended Service Coverage Timeframe (ESCT) coverage up to 24 x 7 | This section in its entirety. | |
| 3. Optional Post-PSCT Maintenance/Warranty (Year Two and Beyond) | |||
| b. | This section in its entirety. | ||
| G. Sales Reporting | This section in its entirety. | ||
| H. Services Reqiurements | This section in its entirety. |
File details come from the government source that posted it. Updated .