Attachment E_Financial-Risk Assess.pdf

This is a Financial Control/Risk Assessment form for RFP #25-01, issued by the Florida Department of Citrus, seeking a Japanese Marketing and Trade Representative to manage promotional programs for Florida Grapefruit in Japan. The Request for Proposal requires vendors with expertise in market research, marketing, public relations, advertising, and trade representation. Proposals were due February 19, 2026, at 1:00 PM EST, with an anticipated contract award date of July 1, 2026. The selected vendor will operate under a two-year initial contract with one potential three-year renewal option. The evaluation criteria include a 100-point scoring system, with financial control assessment comprising 5 points of the total evaluation.

The Financial Control/Risk Assessment form requires vendors to provide detailed information regarding their financial stability and internal controls, including regular publication of financial statements, engagement of outside accounting firms for audits or reviews, and documentation of internal control systems. Vendors must demonstrate their capacity to pay third-party vendors with reimbursement by the Florida Department of Citrus to follow within 30 days, as the department is prohibited from making direct payments to entities other than the primary contractor. The contract includes a total annual budget of approximately $800,000 for fiscal year 2026-27, with payments made after services are rendered and invoices are submitted with proof of performance, subject to a 40-day billing cycle. A 1% MyFloridaMarketPlace transaction fee applies, and vendors must propose a monthly retainer fee covering staff time, in-country travel, and administrative expenses, along with a separate line-item budget for program expenses.