ATTACHMENT E Deliverables.pdf

Attachment E - Deliverables Deliverable tables shall be duplicated for Task A and Task B and option exercised.

Deliverable

Number

Description

Due Date

Soft Copy and/or Hard

Copy (and No

Required)

Quality Standard(s)

Quality Assurance

Method

Acceptable

Level (AQL)

Incentive/

Disincentive

5.1.1.1

Pre-Audit Conference Preparation - On-boarding package

Contractor due date is within five (5) calendar days of award.

Government comments due five (5) business days after receipt.

Contractor will update within three (3) business days after receipt of comments.

Soft copy Deliverable submitted on time and complete

100% inspection

0% deviation

Incentive:

Favorable Past Performance

Disincentive:

Negative Past Performance Rework, Payment Delay and/or Hard

Copy (and

Assurance

Method

Acceptable

5.1.1.2

Entrance Conference

PowerPoint presentation/ agenda

Contractor to hold within ten

(10) calendar days of award, or as agreed.

Contractor due date is two (2) business days before the scheduled meeting.

Government will provide comments within one (1) business day.

Contractor will update within one (1) business day after receipt of comments.

Soft copy Conferences occur on schedule or earlier

Draft PowerPoint presentation and agenda are provided on time, accurate, and complete (i.e.

requires minimal changes)

100% inspection

1-2% deviation

Incentive:

Favorable Past Performance

Disincentive:

Negative Past Performance Rework, and/or Hard

Copy (and

Assurance

Method

Acceptable

5.1.1.3

Engagement Letter Contractor due day is within fifteen (15) calendar days of award.

Government will provide comments within five (5) business days. Contractor will update with in five (5) business days after receipt of comments.

Soft copy Deliverable submitted on time, accurate, complete and meets GAO FAM and AICPA requirements

100% inspection

0% deviation

Incentive:

Favorable Past Performance

Disincentive:

Negative Past Performance Rework, and/or Hard

Copy (and

Assurance

Method

Acceptable

5.1.1.4

Audit Follow-up and Evaluation of Corrective Action Plan

a. Audit follow-up of prior year audit findings status report

b. Report to show Auditor’s Evaluation of Corrective Action Plan and its Recommendation

Contractor evaluation is due no later than May 31 of the current fiscal year.

Contractor’s report due date is no later than one hundred and ten (110) calendar days from the current fiscal year’s audit report issue date.

Government will provide comments within five (5) business days. Contractor will update within three (3) business days after receipt of comments.

Soft copy Deliverable submitted on time, accurate, and complete (i.e.

requires minimal changes)

100% inspection

1-2% deviation

Incentive:

Favorable Past Performance

Disincentive:

Negative Past Performance Rework, 5.1.1.5

Draft Financial Statement Audit Approach Plan

a. Entity Profile

b. Overall Audit

Approach (or

GRA)

c. Cycle Matrix

d. Line Item Risk

Analysis

e. Specific Control Evaluation

f. Cycle Memo(s)

g. Sampling Plans

h. Audit Programs

i. Audit Milestones

j. Planned Annual

Audit Staff Hours

Contractor due dates for items

a. through d., and item i., within thirty (30) calendar days of award.

Government response due within ten (10) business days.

Contractor updates within five (5) business days of receipt of comments

For items e.

through j., excluding i., the Contractor due date is within sixty (60) calendar days of award or as agreed, Government response due within ten (10) business days.

Contractor updates due in five (5) business days after receipt of

Soft copy in MS Word format

Deliverable submitted on time, accurate, complete and meets AICPA audit requirements, or are equivalent to the requirements of the GAO FAM, including audit documentation requirements in section 5.5

WORKPAPER

DOCUMENTATION

Plan provides sufficient detail to understand rationale, scope, methodology, and procedures to be performed

COR

Sample

1-5% deviation

Incentive:

Favorable Past Performance

Disincentive:

Negative Past Performance Rework, and/or Hard

Copy (and

Assurance

Method

Acceptable

5.1.1.6

Draft IT Audit Approach Plan

Contractor due date is within thirty (30) calendar days of award, Government comments due within ten (10) business days after receipt.

Contractor update due five

(5) business days after receipt of comments.

Soft copy in MS Word format

Deliverable submitted on time, accurate, complete and meets GAO, FAM, and, FISCAM requirements, including audit documentation requirements in Section 5.5

WORKPAPER

DOCUMENTATION

Plan provides sufficient detail to understand rationale, scope, methodology, and procedures to be performed

COR

Sample

1- 5% deviation

Incentive:

Favorable Past Performance

Disincentive:

Negative Past Performance Rework, and/or Hard

Copy (and

Assurance

Method

Acceptable

5.1.1.7

Legal Representation Letters (including auditor request and directions letter to auditee)

a. Interim

b. Final

Contractor due date is within two (2) calendar days of HUD CFO timeline due dates.

Government comments due within five (5) business days after receipt.

Contractor updates due within five (5) business days after receipt of comments.

Soft copy in MS Word format

Deliverable submitted on time, accurate, complete and meets

GAO FAM, AICPA,

and OMB requirements

100% inspection

0% deviation

Incentive:

Favorable Past Performance

Disincentive:

Negative Past Performance Rework, Payment

5.1.1.8

Completion of Internal Control Phase – Updated Cycle memos and/or standard operating procedures walkthroughs, LIRAs and SCEs

Contractor’s due date is delivery within ninety

(90) calendar days of contract award or as agreed.

Government comments due within fifteen

(15) business days. Contractor updates due within five (5) business days after receipt of comments.

Soft copy in MS Word format

Deliverable submitted on time, accurate, complete and meets

GAO FAM

requirements, including documentation requirements in Section 5.5

100% inspection

0% deviation

Incentive:

Favorable Past Performance

Disincentive:

Negative Past Performance Rework, and/or Hard

Copy (and

Assurance

Method

Acceptable

5.1.1.9

Updated/Revised Financial Statement Audit and IT Audit Approach Plan

Contractor delivery within one hundred and twenty (120) calendar days of contract award or as agreed.

Government comments due within five (5) business days.

Contractor will update within five (5) business days after receipt of comments.

Soft copy in MS Word format

Deliverable submitted on time, accurate, complete and meets GAO FAM and

FISCAM

requirements, including the documentation requirements in Section 5.5

COR

Sample

0% deviation

Incentive:

Favorable Past Performance

Disincentive:

Negative Past Performance Rework, and/or Hard

Copy (and

Assurance

Method

Acceptable

5.1.1.10

Completion of IT Testing Work

a. Interim and Final

General Control Testing Results Report

b. Interim and Final Application Control Testing Results Report

Contractor will deliver interim reports as agreed.

Contractor completion of final reports are due no later than September 30 or as agreed.

Government will provide comments within five (5) business days after receipt.

Contractor will update within five (5) business days after receipt of comments.

Soft copy in MS Word format or other as agreed

Deliverable submitted on time, accurate and complete (requires minimal changes)

Workpapers supporting the results meets the documentation requirements in Section 5.5

WORKPAPER

DOCUMENTATION

and are available for review on time.

The report provides sufficient detail to understand the rationale, scope, methodology, and procedures performed, including the results and auditor’s conclusion(s).

COR

Sample

1-2% deviation

Incentive:

Favorable Past Performance

Disincentive:

Negative Past Performance Rework, and/or Hard

Copy (and

Assurance

Method

Acceptable

5.1.1.11

Financial Statement Audit Internal Control Testing – Test of Control Effectiveness

b. Yearend

Contractor will complete Interim Testing report no later than August 31 or as agreed. Final Testing Report is due no later than October 15.

Government will provide comments in five (5) business days after receipt.

Contractor will update in five (5) business days after receipt of

Word format or other as agreed

Deliverable submitted on time, accurate, and complete (requires minimal changes)

Workpapers supporting the results meet the documentation requirements in Section 5.5

WORKPAPER

DOCUMENTATION

and are available for review on time

The report provides sufficient detail to understand the rationale, scope, methodology, and procedures performed, including the results and auditor’s conclusion.

COR

Sample

1-2% deviation

Incentive:

Favorable Past Performance

Disincentive:

Negative Past Performance Rework, and/or Hard

Copy (and

Assurance

Method

Acceptable

5.1.1.12

Substantive Testing-results of its interim and final substantive testing in a report format.

b. Yearend complete Interim Substantive testing no later than August 31.

Contractor will complete Yearend substantive testing no later than October 15.

Government will select workpapers for review and provide Contractor with comments within fifteen (15) business days.

Contractor will update within five (5) business days after receipt of comments.

Soft copy in MS Word format or other as agreed

Deliverable submitted on time, accurate, and complete (requires minimal changes)

Workpapers supporting the results meet the documentation requirements in Section 5.5

WORKPAPER

DOCUMENTATION

and are available for review on time.

The report provides sufficient detail to understand the rationale, scope, procedures performed, including the results and auditor’s conclusion.

COR

Sample

1-2% deviation

Incentive:

Favorable Past Performance

Disincentive:

Negative Past Performance Rework, and/or Hard

Copy (and

Assurance

Method

Acceptable

5.1.1.13

Management Representation Letters

a. Draft

b. Final

Contractor will deliver draft and final management representation letters within two

(2) business days of HUD CFO timeline due dates.

Government will provide comments within five (5) business days. Contractor will update management representation letters within three (3) business days.

Word format

Deliverable submitted on time, accurate, complete and meets GAO FAM and AICPA guidance

100% inspection

0% deviation

Incentive:

Favorable Past Performance

Disincentive:

Negative Past Performance Rework, 5.1.1.14

Notice of Findings, Recommendations, and Control Deficiency Evaluation

a. Initial Draft NFRs

b. Final NFRs

c. Control Deficiency Evaluation Report

d. NFR Quality Control Record

Contractor will deliver NFRs as available, but no later than September 30 or as agreed.

Government will provide comments within five (5) business days.

Contractor will update within five (5) business days after receipt of comments.

Contractor will deliver final NFRs to auditee within one (1) business day after approval.

Contractor will deliver Control Deficiency Evaluation Report no later than October 15.

Contractor will submit to Government in conjunction with first Auditee status meetings after first draft NFR is issued and update every ten (10) business days

Soft copy in MS Word format or other as agreed

Deliverable submitted on time, accurate, and complete (i.e.

requires minimal changes)

Workpapers supporting the NFR meets documentation requirements in Section 5.5

WORKPAPER

DOCUMENTATION

and are available for review on time

NFRs are in prescribed format and written in understandable manner.

100% inspection

1-2% deviation

Incentive:

Favorable Past Performance

Disincentive:

Negative Past Performance Rework, and/or Hard

Copy (and

Assurance

Method

Acceptable

Government will provide comments within five (5) business days.

Contractor will update within five (5) business days.

5.1.1.15

Draft Combined Audit

The Contractor will deliver within three (3) calendar days of

HUD CFO

timeline due dates.

Government will provide comments within three (3) business days.

Contractor will update within three (3) business days.

Soft copy in MS Word format or other as agreed

Report is accurate, complete, and is prepared in conformity with AICPA and GAGAS standards, the GAO FAM and OMB 19- 03, as amended.

Includes an Independent Auditor’s Report;

Report on Internal Controls; and Report on Compliance with Laws, Regulations, Contracts, and Grant Agreements.

Report is well organized, in good form, and is provided on time.

100% inspection

1-2% deviation

Incentive:

Favorable Past Performance

Disincentive:

Negative Past Performance Rework, and/or Hard

Copy (and

Assurance

Method

Acceptable

5.1.1.16

Final Combined Audit

Contractor will deliver the Final Combined Audit Report within two (2) calendar days of HUD CFO timeline due dates.

Government will provide comments within two (2) business days. Contractor will update within one (1) business day.

Soft copy in Word Document format

Report is accurate, complete, and is prepared in conformity with AICPA and GAGAS standards, the GAO FAM, and OMB 19- 03, as amended.

Includes an Independent Auditor’s Report;

Report on Internal Controls; and Report on Compliance with Laws, Regulations, Contracts, and Grant Agreements.

Report is well organized, in good form, and is provided on time.

100% inspection

0% deviation

Incentive:

Favorable Past Performance

Disincentive:

Negative Past Performance Rework, and/or Hard

Copy (and

Assurance

Method

Acceptable

5.1.1.17

Exit Conference

PowerPoint presentation and agenda schedule within ten (10) calendar days of HUD OIG’s acceptance of the final audit report or as agreed

Contractor will provide presentation and agenda at least three (3) calendar days before the scheduled meeting.

Government will provide comments within two (2) business days. Contractor will update within one (1) business day.

Power point format

Conference is held according to schedule and the agenda is provided on time.

Agenda and the accompanying presentation are brief, accurate, and complete.

100% inspection

0% deviation

Incentive:

Favorable Past Performance

Disincentive:

Negative Past Performance Rework, and/or Hard

Copy (and

Assurance

Method

Acceptable

5.1.1.18

Draft Management Letter

Contractor will submit letter within forty-five

(45) calendar days of final audit report date

Soft copy in MS Word document format

Report is complete and is prepared in accordance with applicable standards.

Report is well organized, in good form, and is provided on time.

100% inspection

1-2% deviation

Incentive:

Favorable Past Performance

Disincentive:

Negative Past Performance Rework, Payment

5.1.1.19

Final Management Letter

Contractor will submit revised letter within fifty

(50) calendar days of final audit report date

Soft copy in MS Word document format

Report is complete, prepared in accordance with applicable standards, well organized, in good form, and is provided on time.

100% inspection

0% deviation

Incentive:

Favorable Past Performance

Disincentive:

Negative Past Performance Rework, and/or Hard

Copy (and

Assurance

Method

Acceptable

5.1.1.20

Monthly Status Report to HUD OIG

Contractor to provide no later than the 5th calendar day of the month following the reporting month.

The first reporting month will be the month in which the contract is awarded or as agreed.

Soft copy in MS Word format or other as agreed

Deliverable is submitted on time, accurate, and complete (i.e.

sufficient detail to understand progress of the audit)

100% inspection

0% deviation

Incentive:

Favorable Past Performance

Disincentive:

Negative Past Performance Rework, Payment

5.1.1.21

Auditee Status Meeting

Contractor will conduct bi-weekly meetings through August and then weekly beginning in September.

Contractor will provide written briefing to meeting attendees.

Contractor will provide agenda and status reports at least two (2) calendar days in advance.

Soft copy in MS Word format or other as agreed

Briefings are held on schedule

Status Meeting agenda is accurate, complete, readily conveys important information, and is in good form (e.g. spell-checked, no duplicate entries, and conveys accurate information about work completed, and work reported in prior period but not yet completed in current period or is to be completed)

100% inspection

1-2% deviation

Incentive:

Favorable Past Performance

Disincentive:

Negative Past Performance Rework, and/or Hard

Copy (and

Assurance

Method

Acceptable

5.1.1.22

Workpaper Documentation Request / Access to Contractor’s Workpapers

Contractor to provide requested information within three (3) calendar days from request date.

Government to provide five (5) calendar days (notice for requests for workpapers in support of work in process.

Hard or Soft copy (soft copy preferred), as agreed

Workpapers meet

GAO FAM, GAGAS

and CIGIE documentation requirements, including Section 5.5

WORKPAPER

DOCUMENTATION

Workpapers available for review and/or provided on time.

100% inspection

0% deviation

Incentive:

Favorable Past Performance

Disincentive:

Negative Past Performance Rework, Payment

5.1.1.23

Oversight And Project Management

Ongoing NA Constant, timely, and professional management and oversight

100% Inspection

NA Incentive:

Favorable Past Performance

Disincentive:

Negative Past Performance Rework,