Attachment D - YUMA Annex E CLS 403 Waste Management 11-23-21.docx

Annex E

Solid Waste Management

11-23-21 Annex E (CLS 403 Solid Waste Management) to OPORD 18-011: IMCOM Enterprise Base Operations (BASOPS) Performance Work Statement (PWS) Templates (U)

Table of Contents

1.0 General Information.

1.1 Overview. Solid Waste Management is a comprehensive approach to managing non-hazardous solid waste that encompasses green procurement, waste prevention, and disposal programs. The Contractor, partnering with the installation, shall determine and utilize the most cost effective Recycle services, emphasizing innovation and commercial best practices, to maximize diversion. The Contractor shall dispose of all commercial and industrial activity waste in accordance with (IAW) all applicable Federal, State, and local laws and regulations. The waste shall be disposed of at a Subtitle “D” Municipal Solid Waste (MSW) landfill located in the State of Arizona and approved and fully permitted by the Department of Environmental Management or YPG’s local landfill. The Contractor shall pay all applicable fees associated with disposal.

1.2 Deliverables. The Contractor shall compile historical data, prepare reports, and submit information as specified by the Deliverables as directed by the Contracting Officer’s Representative (COR) or Alternate Contracting Officer’s Representative (ACOR).

1.3 Outside Normal Duty Hours. Except for specials events, the Contractor shall not be required to provide services after normal duty hours, weekends, and Federal holidays. Services outside of normal duty hours must be authorized by the Contracting Officer (KO).

2.0 Description of Services.

2.1 Scope. Waste Management Plan: The Contractor shall have a Waste Management Plan submitted to the COR and KO for review and acceptance no later than (NLT) thirty (30) calendar days after the beginning of the Period of Performance and within five (5) working days when changes are made. The Waste Management Plan shall detail how waste generated during operations, maintenance, and repair (OM&R) activities is handled, how waste volumes are estimated and how waste materials are disposed in a manner that achieves the Army waste diversion goals of fifty percent (50%) landfill diversion. The Contractor shall provide a monthly report to the COR of the volume of wastes disposed of at the landfill. The Contractor shall manage hazardous waste, universal waste, and hazardous materials generated or used in operations IAW State and Federal regulations.

2.1.1 Ordnance. Under no circumstances shall the Contractor knowingly accept ammunition, explosives, or firearms. The Contractor shall immediately report all potentially explosive items or materials to the Provost Marshal’s Office and Explosive Ordnance Disposal.

2.1.2 Hazardous Materials. The Contractor shall report to the COR/ACOR any hazardous materials identified or discovered at the Collection Point.

2.1.3 Scavenging. The Contractor shall prohibit scavenging of materials from the Collection Point. The Contractor shall not salvage materials. The Contractor shall maintain the Collection Point to discourage the harboring, feeding, and breeding of disease vectors.

2.1.4 Landfill Operations.

2.1.4.1 General Requirements: The Contractor shall provide operation of the YPG sanitary landfill following all of the requirements set forth in Arizona Landfill Permit. During the first six (6) months of operation, the Contractor shall prepare an SOP for operations at the landfill and submit to the COR. The Contractor shall comply with the maintenance instructions provided by the PMP. The Contractor shall provide operation of the YPG sanitary landfill following all of the requirements set forth in Arizona Department of Environmental Quality Landfill Permit and associated Solid Waste Facility Plan. The Contractor shall provide fully trained journeyman level personnel to perform landfill operations. The landfill operator and a member of the Contractor’s management staff shall attend at least one (1) landfill training session every two (2) years. Landfill operators shall have OSHA twenty-four (24) hour training HAZWOPER training and annual eight (8) hour refresher training. Supervisors will receive an addition eight (8) hours of training. Contractor shall submit certificates of the completed training to the COR not later than five (5) calendar days after completion of the training. See www.azdeq.gov Arizona Department of Environmental Quality.

2.1.4.2 The Contractor shall ensure that refuse is disposed of by authorized users. The Contractor shall use the last hour of each day for work site clean-up and ensure that the refuse is properly covered. The Contractor shall maintain the landfill area neat and free from blowing paper at all times. The Contractor shall place a relocatable fence to trap blowing paper and debris and maintain in good condition. The Contractor shall ensure that refuse is disposed of by authorized users. The Contractor shall use the last hour of each day for work site clean-up and ensure that the refuse is properly covered with 6 inches of compacted soil.

2.1.4.3 Sanitary Landfill Report: The Contractor shall prepare a monthly sanitary landfill report containing total quantities of refuse received and the estimated total cubic yards of refuse disposed of at the landfill during the period. The report shall be submitted to the COR within five (5) working days after the end of each month.

2.1.4.4 User’s Form: The Contractor shall complete a landfill User's Form for each load of refuse delivered to the landfill.

2.2 Schedules.

2.2.1 Recycle Collection Schedule (Scheduled and Unscheduled). The Contractor shall develop a collection schedule to pick-up recyclable items a minimum of one (1) time each week. The Contractor shall submit the monthly collection schedule to the COR for approval NLT forty-five (45) days after the beginning of the Period of Performance or change in schedule. Unscheduled collections shall be conducted within three (3) working days after COR notification. The Contractor shall forward the completed requests to the COR by the last working day of the month in which the additional collections were performed.

2.2.2 Specific Tasks Routes/Schedules Submittals. The Contractor shall take standard routes to and from recycling collection point.

2.3 Recycle Support. The Contractor shall pick up recyclables collected at the YPG Recycling Center. The Contractor shall also assist with the receipt, shipment preparation, and delivery of recyclable products to local vendors or entities on post, as directed by the COR/ACOR. Materials shall be delivered and hauled directly to a vendor (e.g., the Defense Logistics Agency (DLA) Disposal Services Office).

2.3.1 Recyclables Segregation. The Contractor shall segregate recyclable materials by commodity type. The Contractor shall load the segregated commodities for transport IAW Department of Transportation (DOT) Standards. The Contractor shall assist in the disposal of non-recyclable items found during the recyclable commodity segregation process.

2.3.1.1 Recycle: The Contractor shall recycle all materials generated during contract performance to include cardboard, plastics, aluminum, and metals supporting established NetZero initiatives. Any and all activities will be conducted with NetZero initiatives for Waste, Water, and Energy incorporated into operations. Office papers shall be destroyed via NSA approved cross-cut shredder. Recyclable items include, but are not limited to, the following:

a. Cardboard

b. Plastics

c. Paper

d. Aluminum/tin cans

2.3.1.2 Disposal of Non-Marketable Materials: The Contractor shall separate and dispose of non-marketable materials from recyclable materials at the ARC (Army Recycling Center).

2.3.1.3 Maintaining the ARC: The Contractor shall maintain the ARC free of refuse and debris. The Contractor shall process all recyclable items within three (3) working days after receipt of items at the ARC. The Contractor shall notify the COR within one (1) working day after containers are full and ready for removal. The Contractor shall be fully responsible to ensure all recyclable items are properly segregated and stored by type.

2.3.1.4

2.3.1.5 Bulk Storage of Recyclable Materials: The Contractor shall provide processing and storage equipment that is compatible with the recyclable materials storage and handling equipment typical to the local market to facilitate efficient transfer of materials per the YPG QRP Program.

2.3.1.6 The Contractor shall prepare all recyclable material for proper transfer per the YPG QRP Program.

2.3.1.7 Hazardous Items. Items such as refrigerators, freezers, and window air conditioner units may contain chlorofluorocarbon (CFC). Items containing CFCs shall be picked up and properly disposed.

2.3.1.8 Scrap Metal Items. N/A

2.3.1.9 Toner Cartridge Items. N/A

2.3.1.10 Yard Waste Items. N/A

2.3.1.11 Yard Waste Areas. N/A

2.3.1.12 Brass Deformer. N/A

2.4 Collection Containers.

2.4.1 Container Management. The Contractor shall manage containers located at the recycling yard. Damages to property or grounds after placing containers shall be repaired by the Contractor at no cost to the Government.

2.4.2 Containers and Installation Access. N/A

2.4.3 Containers in Field Training Areas. N/A

2.4.4 HAZMAT in Containers. The Contractor shall notify the Directorate of Public Works (DPW) Environmental Division immediately after asbestos or other HAZMAT has been identified.

2.4.5 Container Approval. N/A

2.4.6 Serviceable Containers. N/A

2.4.7 Container Lids. N/A

2.4.8 Evaluating Containers. N/A

2.4.9 Container Replacements. N/A

2.4.10

2.4.11 Container Spillage. The Contractor shall pick up all spillage resulting from emptying of container and compacting of recycled material.

2.4.12 Complaints. Complaints regarding unsanitary conditions due to Contractor negligence shall be corrected by the Contractor within two (2) hours of notification.

2.4.13 Container Cleaning Schedule. N/A

2.5 Collection Vehicles.

2.5.1 Vehicle Maintenance. N/A

2.5.2 Unserviceable Vehicles. N/A

2.5.3 Scales. Collection equipment of the types used for the collection, storage, and transportation of MSW shall meet the standards established by the American National Standards Institute (as of the effective date(s) established in ANSI Z245.1, Safety Standards for Refuse Collection Equipment).

2.6 Special Events/Tasks.

2.6.1 Special Events Planning. The Contractor shall participate in the planning and coordinating of special events. Scheduled special events typically take place installation- wide.

2.6.2 Additional Services. N/A

2.6.3 Airfields. N/A

2.7 Other Events. N/A

2.7.1 Storms and Natural Disasters. N/A

2.7.2 Inclement Weather Planning. N/A

2.7.3 Inclement Weather Delay. N/A

2.7.4 Unscheduled Clean-Ups. N/A

2.7.5 Examples of Scheduled and Unscheduled Requirements. N/A

2.7.6 Emergency Work. N/A

2.7.7 Installation Closures. N/A

2.8 Reports.

2.8.1 Monthly Summary Report. The Contractor shall provide a monthly summary report of tonnage landfilled as MSW and materials recycled to include, but not limited to, the following: electronics, bulk metal, paper, cardboard, co-mingled recyclables, Freon, tires, and organics.

2.8.2 Work Control, Records, and Reports Plan (WCRRP) for Recyclables. The Contractor shall develop and implement a WCRRP to include all information control procedures necessary to ensure timely and acceptable accomplishment of all contract data requirements, and permit tracking of work in progress. The Contractor shall submit a WCRRP to the KO for approval NLT ten (10) days after contract performance start date, and modifications to the plan NLT seven (7) working days prior to implementation of any changes. The Contractor shall revise, modify, and resubmit the plan for approval annually. The Contractor shall accurately, completely, and legibly prepare and submit the documentation and automated reports to the KO. Reports shall include any supplemental charts, photographs, manufacturer's pamphlets, etc., necessary to complete the report.

2.8.3 Container Condition Report. The Contractor shall evaluate the condition of the collection containers on an annual basis and provide this information in an annual report to the COR/ACOR.

2.8.4 Weekly Skip Reports. N/A

2.8.5 Regulatory Agency Inspections. The Contractor shall submit a written report of any inspection visit by representative(s) of any regulatory agency and immediately notify the KO. This report shall include the representatives' names, titles, identification numbers, and agencies, reason(s) for the visit, and comments or findings. The Contractor shall submit a copy of all reports received as a result of these visits to the COR/ACOR by the end of the next working day following receipt of the report. Any samples, reports, etc. shall be accompanied by a statement signed by the inspecting regulatory agency representative validating their authenticity.

2.8.6 Other Reports. The Contractor shall provide copies of other reports to the COR/ACOR, such as those reports the Contractor develops to submit to State Regulators or to support the Contractor's work system, within one (1) working day of completion.

3.0 Government-Furnished Material (GFM)/Property (GFP)/Equipment (GFE).

3.1 Collection Stations. The DPW has designated collection stations. The Contractor may relocate or combine pick-up stations only after receiving approval from the KO.

3.2 Container Inventory. The Contractor shall conduct an inventory of all Government- owned recycle/refuse dumpsters, roll-offs, litter cans, compactors, and tippers. The inventory shall include the container type, size, condition, routine maintenance, repair or 3.3 replacement date, repair type, location, buildings servicing, and inventory number. The inventory shall be provided within thirty (30) days of the start of each contract year.

3.4 Container Upkeep. The Contractor shall provide routine maintenance, repairs, and replacement to Government-owned recyclables containers. The Contractor shall coordinate with the COR/ACOR all routine maintenance, repairs, and replacement.

3.5 Containers Identification. Collection containers provided by the Government will have a number stenciled or painted on them for identification purposes.

3.6 Cubic Yard Capacity. Proposed capacities of containers based on historical data or estimated workload are indicated in Technical Exhibit (TE) #49 ARC Equipment and Containers. The Government reserves the right to change the cubic yard capacity at any of the collection sites, reduce or increase the frequency of a collection site, or change the number of collection sites as long as it does not increase the overall tonnage capacity requirement of the individual task order.