Attachment D Vendors' Question Form.xlsx

This is a Vendors' Question Form document related to a Request for Bid issued by the Commonwealth of Kentucky Finance and Administration Cabinet for NCR paper and related paper products to support Kentucky Correctional Industries. The RFB encompasses over 100 line items of carbonless NCR paper in multiple configurations (2-part, 3-part, and 4-part), specialty papers including tag stock, bond, cover stock, and index paper, envelopes in various sizes and styles, laminated and vinyl materials, adhesive products, and bulk paper skids and cartons. All products are to be delivered to Luther Luckett Correctional Complex in LaGrange, Kentucky. Written questions were due October 15, 2026, with bids due October 30, 2026 at 1:30 p.m. EST. The initial contract term is one year from award, with four optional two-year renewal periods subject to written approval by all parties and potential price renegotiation.

Award is determined using best value criteria based on discount percentage on current list price (45 points), cumulative total for NCR paper catalog pricing (45 points), and delivery time in working days (10 points). Pricing must be quoted on an F.O.B. Destination Freight Prepaid and Allowed basis, excluding federal excise tax and Kentucky sales or use tax, with prices firm for the first twelve months. The Commonwealth applies a 20% reciprocal preference to Kentucky Correctional Industries and a 15% preference to Kentucky Industries for the Blind and qualified nonprofit agencies for individuals with severe disabilities. All awarded vendors must maintain Commercial General Liability Insurance with minimum limits of $1 million per occurrence and $2 million aggregate and provide a Certificate of Insurance prior to award. Vendors must be registered in the Commonwealth eProcurement System and comply with Kentucky tax registration, secretary of state registration, and nondiscrimination requirements.