Attachment D - Title Search - Sample PWS - Dayton - 12.09.25.docx

Background and Proposed Action

The U. S. Department of Veterans Affairs (“VA”) intends to enter into an Enhanced Use Lease for 5 buildings located at the Dayton VA Medical Center.

Deliverable Format All items shall be delivered to VA in the form of high-resolution electronic PDF. If the file is larger than 10MB, please include a CD or DVD containing such files. VA will not accept paper or hard- copy documents.

Linked title abstracts are preferred.

I. OBJECTIVE

The objective of this Performance Work Statement (PWS) is to obtain title services related to the easement of a real property interest by the United States of America (agency is the U.S. Department of Veterans Affairs (VA)).

II. WORK TO BE PERFORMED

A. Scope The Vendor shall coordinate and facilitate the following services in accordance with local requirements and standard practice for all activities in the scope: conducting a diligent search of land and property records, considering the character and value of the property to be acquired; obtaining and updating chain of title including legible copies of all instruments which created rights, interests or encumbrances on the property, legal descriptions, easement boundary and ingress/egress descriptions.

B. Standards & Responsibilities The Contractor is responsible for having a current knowledge of the requirements of the local jurisdiction connection with title searches and the preparation of title abstracts. Any title abstractor or title insurance company and their agents must comply with the laws of the jurisdiction.

C. Deliverables All deliverables shall be provided by electronic transmission. The Government will not accept paper or hard-copy files. The following shall be obtained and provided to Government:

1. Legible copies of all instruments associated with the title abstract, which created rights, interests or encumbrances on the subject properties, and disclose the names of each person with the interest in the property.

2. A chain of title including legible copies of all deeds referenced in the chain of title.

3. Where there has been a severance of the surface and subsurface of the land, the report shall include the nature of the interest severed, the name of the owner, and an address. If a severance has occurred there may be multiple acquisitions pertaining to the same tract of land.

4. The title search shall examine no less than 80 years. The search shall determine all owners of record, outstanding mortgages, liens, judgments or pending suits, outstanding tax claims, easements or rights of ways of any type, whether oil, gas, and mineral interests have been severed, and any other exceptions that may cloud the title of the easement to be purchased.

ATTACHMENT D:

SAMPLE PERFORMANCE WORK STATEMENT – TITLE SEARCH & CHAIN OF TITLE

D. Confidentiality & Conflict of Interest The Contractor shall sign a confidentiality agreement and will not engage a transaction in which the company, and principles, or persons working directly with the transaction, have a financial interest in the real estate contemplated herein. The Contractor shall immediately notify Government of any potential conflicts that may arise.

E. Adherence to Applicable Laws and Regulations The Contractor agrees to comply with all federal and state laws and regulations that are applicable.