Attachment D - Site Visit Validation Form.pdf
PDF 207 KB Posted
- Attached to
- Crane Removal and Replacement at FMS Ashland
- Solicitation number
- RFB 758 2200000709 2
- Issued by
- Boyd County, Kentucky
About this file
This is a Site Visit Validation Form for Ashland FMS (Field Maintenance Shop), a procurement document issued by the Commonwealth of Kentucky for RFB 758 2200000709. The solicitation requires bidders to conduct mandatory site inspections at 926 Summit Road, Ashland, Kentucky 41101 prior to bid submission. Prospective vendors must schedule site visits by contacting Brandon Layne at (502) 607-5111 or (606) 928-2068. Only the detached validation form page, signed by an authorized agency representative confirming the bidder's facility tour, is acceptable for submission with the bid response. Bidders are responsible for verifying actual square footage and inspecting all areas of the facility to assess general and local conditions affecting contract performance costs.
Completion and submission of the signed Site Visit Validation Form is mandatory for bid responsiveness; failure to tour the facility or obtain the required agency representative signature results in automatic bid disqualification. Bidders are explicitly prohibited from discussing or disclosing any pricing information to agency representatives during the site visit; violation of this requirement renders the bid non-responsive. The form serves as verification that the bidder has toured all relevant facility areas and complied with pricing confidentiality requirements. No inspection deficiencies discovered after contract award shall constitute grounds for claims or contract modifications.
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Text version
Site Visit Validation Form
Ashland FMS (Field Maintenance Shop)
BIDDERS SHALL RETURN THIS DOCUMENT WITH BID TO BE CONSIDERED FOR AWARD
Please contact Brandon Layne at (502) 607-5111 or (606) 928-2068 to schedule a site visit.
Only this page of the Solicitation shall be detached from the remainder of the Solicitation Packet and taken to the agency representative for his/her signature. The signed Site Visit Validation Form shall then be submitted with the bidder’s response in order for his/her bid to be considered responsive. Pricing information shall not be made known in any form to agency representatives during the site visit. Failure to comply with this requirement shall render the bid non-responsive.
Bidders are required to inspect the site where services are to be performed and to satisfy themselves as to all general and local conditions that may affect the cost of performance of the contract; to the extent such information is reasonably obtainable. In no event shall a failure to inspect the site constitute grounds for a claim after award of the contract.
After touring the facility, the vendor shall obtain the signature of the agency representative in the space provided at the bottom of this page and submit it with his/her bid to be considered for award. Failure to tour the facility and to obtain the required signature shall result in the disqualification of the bid response. It is the bidder’s responsibility to verify the actual square footage of the location.
Site Visit (RFB 758 2200000709) 926 Summit Rd.
Ashland, KY 41101
I verify the above representative has toured all areas of the facility mentioned in this bid and that no pricing information has been provided to me.
Signature of authorized Representative (Required) Date
Printed Name (Required)
Company Name (Required)
Signature of Company Representative Touring Facility (Required) Date
Printed Name (Required)
Site Visit Validation Form
File details come from the government source that posted it. Updated .