Attachment D - Scope of Work - Electrical Support Services 08052026 (2).pdf

COMMONWEALTH OF KENTUCKY

DEPARTMENT OF MILITARY AFFAIRS

BLUEGRASS STATION

MASTER AGREEMENT

ELECTRICAL SUPPORT SERVICES

SCOPE OF WORK

1. PURPOSE

The Department of Military Affairs (DMA), Bluegrass Station (BGS), seeks qualified contractors to provide comprehensive electrical support services for facilities, infrastructure, utility distribution systems, emergency restoration, engineering support, testing, maintenance, repairs, upgrades, and new installations throughout Bluegrass Station and other Department of Military Affairs facilities as authorized.

Services shall be provided on an as-needed basis through Agency Delivery Orders (DOs) issued under this Master Agreement.

2. SCOPE OF INTENT

The intent of this Master Agreement is to eliminate operational downtime, protect mission-critical infrastructure, ensure life safety, and provide rapid response capabilities through pre-qualified electrical contractors capable of performing both routine and emergency electrical services.

A. Infrastructure Resilience

The Contractor shall:

• Modernize aging electrical infrastructure.

• Improve energy efficiency and sustainability.

• Maintain compliance with NEC, NESC, NFPA, OSHA, ANSI, IBC, KBC, Unified

Facilities Criteria (UFC), and applicable Kentucky codes.

• Support facility expansion and infrastructure improvement projects.

B. Utility and Distribution System Reliability

The Contractor shall:

Attachment D

• Maintain overhead and underground electrical distribution systems.

• Maintain medium-voltage electrical systems.

• Support backup power generation systems.

• Maintain SCADA-integrated electrical infrastructure.

• Support mission-critical facility power systems.

C. Emergency Response

The Contractor shall:

• Provide 24-hour emergency response capabilities.

• Restore electrical service following outages, storms, accidents, equipment failures, or utility disruptions.

• Protect life safety and mission-essential operations.

D. Contractual Framework

This Master Agreement is established pursuant to KRS Chapter 45A.

The contract shall establish:

• Fixed labor rates.

• Fixed equipment rates.

• Standardized pricing schedules.

• Emergency response requirements.

No minimum quantity of work is guaranteed.

All work shall be authorized through individual Delivery Orders.

3. CONTRACTOR QUALIFICATIONS

Contractors shall:

• Maintain all required Kentucky licenses.

• Employ at least one Kentucky Licensed Master Electrician.

• Employ at least one Electrical Engineer with the following qualifications

• Employ personnel qualified for medium-voltage and utility distribution work.

• Employ at least one Level II or higher Certified Thermographer.

• Maintain OSHA training requirements.

• Possess a minimum of five (5) years of experience performing commercial, industrial, institutional, military, and utility electrical work.

• Demonstrate experience with emergency electrical restoration.

• Provide references for at least three (3) comparable projects completed within the previous five (5) years.

• Provide references for projects completed for the Commonwealth of Kentucky.

4. ELECTRICAL ENGINEER QUALIFICATIONS

The Contractor shall employ a full time, on staff, Professional Electrical Engineer who shall:

• Hold a current Kentucky Professional Engineer license.

• Possess a minimum of four (4) years of verifiable Department of Defense (DoD), Department of the Army, Department of the Air Force, or other Federal Government electrical engineering experience.

• Design, review, and seal engineering documents when required.

• Provide resumes documenting military, federal, and comparable electrical infrastructure projects.

5. INTERIOR ELECTRICAL SERVICES

The Contractor shall provide installation, maintenance, troubleshooting, modernization, repair, replacement, testing, and commissioning of interior electrical systems including, but not limited to:

• Main Distribution Panels (MDP)

• Switchgear

• Service Entrances

• Automatic Transfer Switches (ATS)

• Manual Transfer Switches

• Industrial Panelboards and Subpanels

• Circuit Breakers

• Motor Control Centers (MCC)

• Variable Frequency Drives (VFD)

• Branch Circuit Wiring

• Conduit Systems

• Receptacles and GFCIs

• Interior Lighting Systems

• Emergency Lighting Systems

• Exit Lighting

• Surge Protection Systems

• Grounding Systems

• Electrical Equipment Connections

• Building Automation System (BAS) Power Infrastructure

• Fire Alarm System Electrical Support

• Security and Access Control System Power Infrastructure

• Electric Vehicle Charging Stations

• Energy-Efficient Lighting Upgrades

• Occupancy Sensor Installations

• Electrical Troubleshooting and Diagnostics

• NATO-Compliant Electrical Systems Design and Installation

6. EXTERIOR ELECTRICAL AND INFRASTRUCTURE SERVICES

The Contractor shall provide installation, repair, replacement, maintenance, testing, and construction services for exterior electrical infrastructure including:

• Medium-Voltage Distribution Systems

• Overhead Electrical Distribution Systems

• Underground Electrical Distribution Systems

• Underground Conduit Systems

• Duct Banks

• Pull Boxes and Telecommunications Vaults

• Class I-IV Utility Pole Installation, Repair, and Replacement

• Guy Wires and Anchors

• Pole-Mounted and Pad-Mounted Transformer Installation, Maintenance, Repair, and Replacement

• Meter Bases and Metering Systems

• SCADA-Integrated Electrical Systems

• Site, Roadway, Parking Lot, Security, and Exterior Area Lighting Systems

• Directional Boring Services Utilizing Electronic Mapping and Locating Systems

• Trenching and Excavation

• Conductor Installation

• Ground Operated Air Break (GOAB) Switches

• Oil-Filled Circuit Reclosers

• Lightning Protection Systems Including Arrestors, Resistors, Insulators, and Related

Protective Devices

• Grounding Grids, CAD-Welded Grounding Systems, and Comprehensive Facility

Grounding Systems

• Solar Photovoltaic Infrastructure

• Battery Energy Storage Systems

• Electrical Utility Coordination

• Electrical System Modifications to Meet Customer-Specific Voltage, Amperage, Frequency, and Impedance Requirements

7. GENERATOR AND EMERGENCY POWER SERVICES

The Contractor shall provide:

• Generator Design Support

• Generator Installation

• Generator Replacement

• Transfer Switch Testing

• Generator Commissioning

8. TESTING, COMMISSIONING, AND ENGINEERING SERVICES

The Contractor shall provide:

• Infrared Thermographic Inspections

• Power Quality Analysis

• Megger Testing

• Very Low Frequency (VLF) Cable Testing

• Ground Resistance Testing

• Transformer Testing

• Protective Relay Testing

• Arc Flash Studies and Assessments

• Electrical Coordination Studies

• Short Circuit Studies

• Load Calculations

• Electrical Engineering Support

• Electrical System Commissioning

• Ground Penetrating Radar (GPR) Services

The Contractor shall provide stamped and sealed engineering documents when required by applicable codes and regulations.

9. EMERGENCY SERVICES AND RESPONSE REQUIREMENTS

The Contractor shall provide emergency response services twenty-four (24) hours per day, seven (7) days per week, three hundred sixty-five (365) days per year.

Critical Emergency Events

• Complete Power Outages

• Transformer Failures

• Downed Power Lines

• Damaged Utility Poles

• Storm Damage

• Generator Failures

• Life Safety Electrical Failures

Response Requirements

Critical Life Safety Emergencies

• Callback within thirty (30) minutes.

• On-site response within two (2) hours.

Operational Emergencies

• Callback within one (1) hour.

• On-site response within four (4) hours.

Urgent Non-Critical Events

• Response by the next business day.

Emergency services may include:

• Class I-IV Utility Pole Replacement

• Pole-Mounted and Pad-Mounted Transformer Replacement

• Crossarm and Structural Hardware Replacement

• Guy Anchor, Guy Wire, Structural Cable Bracing, Repair, and Tensioning

• Insulator, Arrestor, Resistor, Fuse, Cut-Out, Barrel, and Frame Replacement

• Vegetation Clearing

• Storm Restoration

• Temporary Power Systems

• Emergency Switching Operations

The Contractor shall maintain adequate inventory and access to commonly used emergency restoration materials including poles, fuses, cut-outs, arrestors, conductors, insulators, and related equipment.

10. DOCUMENTATION REQUIREMENTS

The Contractor shall provide, as applicable:

• As-Built Drawings

• One-Line Diagrams

• Panel Schedules

• Underground Utility Routing Documentation

• Testing Reports

• Commissioning Reports

• SCADA Configuration Records

Electronic copies shall be submitted in PDF format. CAD files shall be provided when requested.

11. LABOR CLASSIFICATIONS

Contractors shall provide fixed hourly rates for the following labor classifications:

• Electrical Engineer

• Project Manager

• Site Supervisor

• Foreman

• Master Electrician

• Certified Electrician

• Journeyman Electrician

• Apprentice Electrician

• SCADA Technician

• Utility Locator

• Lineman

• Groundman

• CAD Designer

• General Laborer

• Equipment Operator

Rates shall be provided for:

• Standard Working Hours

• After-Hours and/or Overtime

• Holidays

12. EQUIPMENT RATE SCHEDULE

Equipment rates shall include fuel, mobilization, maintenance, and transportation.

The Contractor shall provide hourly and daily rates for:

• Large Bucket Truck (60-foot or greater working height)

• Medium Bucket Truck (40-foot to 59-foot working height)

• Small Bucket Truck (Under 40-foot working height)

• Digger Derrick / Pole Setting Truck

• Electronic Mapping-Capable Directional Boring Equipment

• Hydro Excavation Truck (Minimum 6,000 CFM and 10 GPM at 3,000 PSI)

• Backhoe Loader

• Mini Excavator

• Skid Steer with Bucket or Auger Attachments

• Trencher (48’ minimum depth)

• Wire Pulling Reel Trailer

• Cable Tensioner

• Pressure Drill (Up to 36-inch diameter and 20-foot depth)

• Ground Penetrating Radar

• Very Low Frequency (VLF) Cable Tester

• Power Quality Analyzer

• Infrared Thermography Camera

Hand tools and standard diagnostic equipment shall be considered incidental to labor rates and shall not be billed separately.

13. MATERIALS AND SUBCONTRACTED SERVICES

Materials and approved subcontracted specialty services shall be reimbursed at documented invoice cost. Vendor is to provide a copy of their invoice received from their suppliers for any materials used.

Supporting supplier invoices shall accompany all payment requests.

Permit fees shall be reimbursed at actual documented cost.

14. COMPLIANCE, CODES, AND SAFETY

All work shall comply with the most currently adopted editions of:

• National Electrical Code (NFPA 70)

• National Electrical Safety Code (NESC)

• NFPA 70E

• NFPA 101

• Kentucky Building Code (KBC)

• International Building Code (IBC)

• OSHA Regulations

• ANSI Standards

• Unified Facilities Criteria (UFC) in accordance with MIL-STD-3007

• Commonwealth of Kentucky Requirements

The Contractor shall maintain all required permits, inspections, certifications, and approvals.

15. INSURANCE REQUIREMENTS

The Contractor shall maintain the following minimum insurance coverage:

Commercial General Liability

• $1,000,000 Each Occurrence

• $3,000,000 General Aggregate

Automobile Liability

• $1,000,000 Combined Single Limit

• Must cover any auto, including heavy service vehicles

Workers’ Compensation

• Statutory Limits

Employers’ Liability

• $500,000 Each Accident

• $500,000 Disease Policy Limit

• $500,000 Disease Each Employee

Excess/Umbrella Liability

• $5,000,000 Each Occurrence

• $5,000,000 Aggregate

Professional Liability (Errors and Omissions)

• $1,000,000 Each Claim

The Contractor’s insurance shall be primary and non-contributory.

The Contractor shall provide thirty (30) days written notice of cancellation or material change in coverage.

16. WARRANTY

The Contractor shall warrant all labor and workmanship for a minimum period of one (1) year from final acceptance.

All applicable manufacturer warranties shall be transferred to the Commonwealth upon project completion.

17. SECURITY REQUIREMENTS – BLUEGRASS STATION

Due to the sensitive operational environment at Bluegrass Station:

• Government-issued photo identification is required.

• Personnel rosters shall be submitted prior to mobilization.

• Entry shall be through Gate #1, 5751 Briar Hill Road, Lexington, Kentucky.

• Vehicles are subject to inspection.

• Vehicle lists may be required in advance for designated facilities.

• Parking restrictions may require use of designated parking areas and employee carpooling.

• Access to restricted areas is prohibited unless specifically authorized.

• Photography is prohibited unless approved by the Commonwealth.

• Work shall be conducted during normal daylight hours unless otherwise authorized.

Failure to comply with security requirements may result in immediate removal from the installation.

18. INVOICING

Invoices shall:

• Reference the applicable Delivery Order number.

• Itemize labor, equipment, and materials separately.

• Include all supporting documentation as required.

Incomplete invoices may be rejected and returned for correction.

19. COMMONWEALTH RIGHTS

The Commonwealth reserves the right to:

• Inspect work performance, workmanship, and materials.

• Modify work requirements as operational needs dictate.

• Suspend or terminate work in accordance with contract terms.

• Audit records relating to services performed under this Master Agreement.