Attachment D _ Requests for Approved Equals.pdf

This is an Approved Equals Request Form for the City of Stonecrest, Georgia, which establishes the process for potential vendors to request approval of substitute products or manufacturers that meet or exceed the specifications outlined in a solicitation. Vendors seeking approved equal status must submit the completed form with supporting product literature to TBoynton@stonecrestga.gov by the deadline specified on page ITB-3 of the solicitation. The form requires vendors to provide their company name, contact information, solicitation number and title, request number, relevant page and specification references, the original specification requirement, details of the proposed equal product including manufacturer and model number, and a description of how the offered product meets or exceeds the solicitation requirements. The City will issue its determination on approved equal requests by addendum, and incomplete submissions will not be reviewed.

The City of Stonecrest reserves the right to approve or deny requests for approved equals and will provide written reasons for any denial. Vendors are instructed not to submit the form through DemandStar but rather directly via email to the designated contact. The form serves as the official vehicle for vendors to propose alternative products that comply with all solicitation requirements, allowing flexibility in sourcing while maintaining specification compliance. The City's response timeline and criteria for approval are determined on a case-by-case basis as indicated through the addendum process.