ATTACHMENT D.5 - ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS.pdf

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

NOTE: Be sure to specify which location that you are submitting a Proposal for (Joplin MO (15 beds), Ft Smith AR (10 beds), and Rogers AR (15 beds). If proposing for more than 1 location, a separate submitted Proposal will be required. The Price Schedule in this Solicitation has Line Items for each location. Ensure that you are using the correct one. Fort Smith has a requirement of less beds than the other 2 locations.

1. General Instructions for Proposal Submissions. The Government will determine the merits of each offer on the basis of (1) its acceptability, and (2) its price reasonableness. An offer is acceptable when there is clearly evidences the offeror’s compliance, without exception, to meet the minimum requirements set forth in the solicitation. Failure to follow instructions provided in this solicitation may preclude the offeror from further consideration. Offerors should thoroughly review and be familiar with the requirements of the solicitation prior to submitting proposals in order to be fully aware of the scope of services required. Failure to do so will not relieve the successful offeror from performing in accordance with the strict intent and meaning of the terms and conditions without additional cost to the Government.

a. Period of Acceptance of Offers. FAR 52.212-1(c) is hereby modified by this addendum as follows:

The offeror agrees to hold prices in its offer firm for a period not to exceed one hundred eighty

(180) calendar days from the date specified for the receipt of offers (SF 1449, block 8).

b. No facsimile proposals will be accepted.

c. Each offeror must submit an offer (Price Proposal) and submit written information that pertains to its relative capability, including past performance (Technical Proposal).

d. The offeror shall submit its offer (Technical Proposals/ Experience, Past Performance Proposal, and Price Proposal) to the following email:

billy.morris@va.gov

ATTACHMENT D.5 - ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS

*Confirmation email will be sent upon receipt.

2. Requirements for Technical Proposals/Past Experience. This factor will be used to assess the

Offeror’s experience providing Temporary Housing Services. Offerors shall provide a narrative describing their specific experience providing Temporary Housing Services. Experience data will be evaluated by considering performance on contracts and/or task orders of a similar nature, size, scope, dynamic environment, and complexity, utilizing a comparable number of personnel with the same or like skills. For each reference contract the Offeror submits as evidence of its experience providing Temporary Housing Services, the Offeror shall provide the following information using the Attachment 5 Experience Reference Contract Worksheet. No other format shall be used.

(1) the legal name of entity with whom the Offeror held the contract

(2) the contract number

(3) whether the contract was for Temporary Housing Services, or for services of a similar nature, size, scope, dynamic environment, and complexity, utilizing a comparable number of personnel with like skills.

(4) a description providing details of the specific tasks the Offeror performed under that contract;

(5) in what geographic location the Offeror performed these services;

(6) the dates during which the Offeror performed the contract;

(7) whether the provided reference contract is for services provided by the Offeror or provided by a proposed subcontractor of the Offeror’s;

(8) whether the Offeror or its proposed subcontractor was the prime contractor or a subcontractor for that provided reference contract;

(9) the name, phone number, and email address of a person at the entity with whom the Offeror held the contract who can verify the information the Offeror provides in the narrative description for this factor.

NOTE: The information requested above is required for the Government to evaluate proposals for the

Experience evaluation factor. General statements claiming experience providing Temporary Housing

Services, or services of a similar nature, size, scope, dynamic environment, and complexity, utilizing a comparable number of personnel with like skills, that do not include specific references to prior contract work, or that do not include the information required above, are not acceptable.

FAILURE TO SUBMIT THE INFORMATION REQUIRED ABOVE TO SUPPORT THE OFFEROR’S CLAIMED

EXPERIENCE MAY BE

VIEWED BY THE GOVERNMENT AS EVIDENCE THAT THE OFFEROR LACKS EXPERIENCE IN PROVIDING

CONTRACTED

TEMPORARY HOUSING SERVICES WHEN EVALUATING PROPOSALS FOR THE EXPERIENCE EVALUATION

FACTOR.

3. Requirements for Past Performance Proposals. The offeror shall demonstrate satisfactory performance under contracts with the same or similar requirements, similar being defined in terms of size and complexity of this solicitation. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance. Recency of past performance will be determined by the submission of past performance examples that occurred within the past ten (10) years. Offerors that fail to submit the requirements below shall be eliminated without further consideration. The past performance evaluation may be based on the contracting officer’s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting

System (CPARS) at http://www.cpars.gov/; or any other reasonable basis.

- Offerors shall: Provide no more than five (5) documents of recent and relevant past performance and that performance must have taken place within the past ten (10) years from the date that proposals are due. Only references for same or similar type contracts are desired. Each offeror must submit Past Performance for evaluation, which must provide sufficient information to demonstrate the capabilities to satisfactorily perform the requirement. Items considered will be quality of service, timeliness, the overall ability to perform and customer satisfaction.

- Offerors shall: Provide the contract number assigned to the contract, provide the period of performance, provide a customer point of contact name, phone number, email address, and provide the contract value.

4. Requirements for Price Proposals. Price proposals consist of and must include the following:

a. Signed SF1449 and any SF30’s – if any Amendments

b. Completed Price Schedule of all Line Items

c. Representations and Certifications from SAM.gov

Submitted prices will be evaluated for fairness and reasonableness.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. The completion and submission of the above items will constitute an offer (Price Proposal) and will indicate the offeror’s unconditional assent to the terms and conditions in the solicitation and any attachments hereto.

(End of Addendum to 52.212-1)