This is an ATTACHMENT D Cost Proposal Template for the South Dakota Department of Social Services (DSS) concerning a One Stop Check-In Software Licensing project. The document is part of RFP13685 for a check-in/queueing and client information system, initially targeting the new One Stop location in Sioux Falls, with potential expansion to over 40 communities across South Dakota. The project aims to modernize visitor experiences by reducing wait times and improving service delivery, with an expected daily visitor volume of approximately 150 people. The cost proposal template provides a comprehensive five-year pricing structure that allows vendors to detail non-recurring costs (such as software purchase, system configuration, and training) and recurring costs (including software maintenance, support, and ongoing training).
The cost proposal template is designed to be flexible, allowing vendors to itemize expenses across multiple contract years with distinct categories for licensing, software purchase, system configuration, training, and other potential costs. While no specific budget ranges are predetermined, the template suggests the state is open to multi-year contract structures that can accommodate various implementation and maintenance expenses. The pricing model supports potential scalability, reflecting DSS's intention to potentially expand the system beyond the initial Sioux Falls pilot location. Vendors must provide detailed pricing that complies with the state's Information Technology Security Policy (ITSP), including considerations for handling sensitive information types like Federal Tax Information and Protected Health Information.