ATTACHMENT C TSE DRAFT POSITION DESCRIPTION.pdf

SBU - CONTRACTING AND ACQUISITIONS

KEY PERSONNEL

The Contractor shall identify the persons selected to fill the roles of Contractor’s Program Manager and Contract Administrator for the contract. These individuals shall represent the Contractor as points-of-contact for the Contracting Officer to help resolve issues and perform other functions that may arise relating to the task order. The Contractor shall ensure that the Contracting Officer has current point-of-contact information for the Program Manager and Contract Administrator.

Program Manager costs shall be incurred as an overhead rate added after profit and before total hourly price in the fully loaded direct labor rate. This ensures achievement of successful recruitment and retention of these critical positions and properly scales management costs to the size of the program. The Program Office COR and Contracting Officer retain final hiring approval and the authority to remove persons in these positions for the entire contract commensurate with this special billing procedure. Contract Administrator costs shall be accumulated in the usual process under the G&A pool.

The Contractor agrees that a partial basis for award of this contract is the personnel proposed.

Accordingly, the Contractor agrees to assign to this contract those persons whose resumes were submitted with the proposal necessary to fulfill the requirements of the contract. No substitution shall be made without prior notification to and concurrence of the Contracting Officer. During the first ninety days of performance, the Contractor shall make no substitutions of Program Manager and Contract Administrator personnel unless the substitution is necessitated by illness, death, or termination of employment.

All proposed substitutes shall meet or exceed the qualifications of the person to be replaced. The Contracting Officer shall be notified in writing of any proposed substitution at least forty-five days, or ninety days if a security clearance is to be obtained, in advance of the proposed substitution. Such notification shall include:

(1) An explanation of the circumstances necessitating the substitution.

(2) A complete resume of the proposed substitute; and

(3) Any other information requested by the Contracting Officer regarding whether the

Contractor is maintaining the same high quality of personnel that provided the partial basis for award.

C.5.1 PROGRAM MANAGER

The Program Manager will oversee and ensure delivery of all performance under the contract.

The PM will be responsible to the Contracting Officer (CO), Contracting Officer’s Representative (COR), and Government Technical Monitors (GTM’s) for performance and delivery. PM will directly supervise and oversee all site managers, and ensure quality recruiting, hiring, personnel management, training, and support of all personnel/positions under the contract. Place of PM performance will be at at SA-11, SA-7, and other USG facilities. The PM must be approved by the program office and may be removed at the request of the program office since the position is supported through a discreet Program Management Hourly Cost in the fully loaded rate build-up.

Responsibilities:

• Serve as focal point for all contractor functions that pertain to performance under the

DS/T contract.

• Interact on a daily/weekly basis with Contracting Officer’s Representative (COR) and/or Government Technical Monitors (GTM’s) to ensure performance across all contract task orders.

• Supervise, and oversee contractor performance in accordance with contract requirements.

• Advise and assist the COR regarding the scope of the contract.

• Accomplish human resource objectives by overseeing and ensuring effective recruiting, selecting, orienting, developing, counseling, and disciplining employees.

• Plan, establish, and review compensation actions, enforce policies and procedures.

• Ensure timely and accurate reporting, provision of qualified personnel for each task order, and timely and accurate implementation of the requirements of the contract sow and subordinate task order requirements.

• Ensure all aspects of planning, scheduling, organizing, managing, and assessing performance of all personnel under this contract.

• Ensure professional development training as required for personnel.

• Oversees on-time delivery of requirements, invoicing, personnel reporting, and other ad hoc reporting.

• Review, assess, manage, and correct any behavior by contractor personnel that would reflect poorly on the Department of State.

Minimum qualifications:

• U.S. Citizen

• Recent (within 5 years or less) relevant experience working with Diplomatic Security.

• Must have a bachelor’s degree in a business, management, or security related field.

• Must have at least 20 years of professional experience.

• Must have at least 10 years of experience managing large government programs.

• Must have at least five (5) years of experience as a program manager as a contractor responsible for meeting contract requirements.

• Must have at least 10 years of leadership/supervisory experience

• Demonstrated ability managing contracts in excess of $30 million annually and a workforce of over 100 personnel.

• Experience with Department of State (DOS) policies and procedures.

• Experience with the function, policies, and procedures associated with security operations of us embassies and consulates abroad.

• Ability to conduct all the responsibilities listed above and demonstrated leadership and supervisory skills.

• Demonstrated experience in planning, evaluating, analyzing, and implementing government programs.

• Experience as an instructor or manager of adult education programs for security professionals.

• Excellent oral and written communication skills, including ability to communicate solutions effectively to both technical and non-technical audiences.

• Ability to function effectively in challenging situations.

• Must possess and maintain a SECRET security clearance.

CONTRACT ADMINISTRATOR

The position of Contract Administrator requires expertise in acquisition regulations, the Basic Contract’s terms and conditions, Order procedures, proposal preparation, negotiations, and Contract/Order administration, including but not exclusively:

a) Advising and assisting customers regarding the technical scope of the Contract.

b) Providing all reporting information required under the Contract accurately, thoroughly, and timely.

c) Resolving issues related to Order performance under the Contract.

d) Attending meetings and conferences as necessary.

Minimum qualifications:

• U.S. Citizen

• Bachelor’s degree minimum. Master’s degree preferred.

• Must have at least 3 years of experience supporting government programs/contracts.

• Ability to conduct all the responsibilities listed above and demonstrated communication and coordination skills.

• Demonstrated experience in planning, evaluating, analyzing, and implementing government contract requirements.

• Demonstrated excellent organizational and coordination skills.

• Excellent Microsoft Word, Excel, and SharePoint skills.

• Ability to function effectively in complex situations with multiple stakeholders.

• SECRET security clearance.