Attachment C Statement of Work.pdf

STATEMENT OF WORK (SOW)

Ambulatory Care Center Basement SPA0103-8 Audio Video (A/V)

1. Installation Person of Contact:

Name: Holly Brumage

Section: MEDICAL MEDIA/ PUBLIC AFFAIRS

Address: 650 E. Indian School Rd. Phx, AZ 85012

Phone Number: (602) 277-5551 ext: 3779

Fax Number:

E-Mail Address: Holly.brumage@va.gov

Name: Cynthia Dorfner

Section: MEDICAL MEDIA/ PUBLIC AFFAIRS

Address: 650 E. Indian School RD. PHX, AZ 85012

Phone Number: 602-277-5551 ext: 2658

Fax Number:

E-Mail Address: Cynthia.dorfner@va.gov

2. Contract Title.

Audio Visual System and installation for Phoenix VA Health Care Hospital Ambulatory Care

Center Basement SPA0103-8.

3. Background.

As part of the Ambulatory Care Center (ACC) Basement SPA0103-8 update, the Phoenix

Arizona VA Health Care System (PVAHCS) is looking to add user-friendly, automated, and easy to navigate audio visual solutions and required infrastructure that will support day to day administrative functions required at a modern medical center. The solution shall be for the

Hospital Ambulatory Care Center Basement within the classroom (quads). Each room has a removable partition that will ultimately allow for all four rooms to be merged into one large auditorium.

4. Scope.

4.1 The intent of this contract is to promote innovation within the industry. The contractor shall remove existing audio/visual components associated with the current system and dispose of them in accordance with local and state regulations. The contractor shall provide and install a complete and operational Audio-Visual system that is user-friendly and low maintenance.

Offeror shall propose a total solution that includes all required licenses, codecs, codec kits, mounts, cabling, low voltage wiring, transmitters, switchers, switches, amps, receivers, controllers, cards, interfaces, etc. necessary for functionality as described below.

4.2 Salient Characteristics

4.2.1 The contractor shall purchase and install all audio/visual components and associated cabling necessary to complete the project as well as any and all materials, equipment, transportation, and necessary labor for a complete and operational Audiovisual System(s).

Contractor shall also supply all control software, programming service codes, programming notes, files interactive source codes, media and associated software, touch panel design, passwords, licenses, dangles and “keys” or other associated control or programming items at no additional cost to the government. Any equipment brand names provided herein shall be considered to be brand name or equivalent. Additionally, the contractor shall provide coordination, provision, installation, inspection, testing, instruction, and warranties of the

Audiovisual System(s).

4.2.2 Contractor is responsible for installation of all componentry, low voltage cabling/wiring required for a turnkey system. This includes providing all wiring, plates, connections, equipment, rigging, all support means and miscellaneous equipment for complete and operational System(s) even if specified in this or other related documents or not. The Integrator/Vendor will install all equipment per manufacturer’s specifications and infrastructure in accordance with (IAW) industry standards; unless superseded by local policy. Integrator/Vendor will provide all necessary parts, equipment, tools, labor, warranties and other required resources to install an integrated Wireless WIFI A/V system and required infrastructure in the classroom (quads) within

ACC Bldg. Basement.

4.2.3 The Integrator/vendor will program all equipment with inputs from the Medical Media

(MM) Section. An MM Section employee will assist in the design/layout/appearance of the

TSW-760-B-S control panel. A copy of all programming code will be given to the MM Section via DVD, or USB device prior to the Integrator/Vendor leaving the facility.

4.2.4 The A/V systems will need to be Skype/Teams compatible and if necessary separate microphone(s) and camera(s) will be utilized. The room combining the system from 4 separate rooms to 1 main room will need “Partition Sensors” that will tell the devices when a partition is open and will then route audio and video signals to the correct device(s).

4.2.5 All wiring infrastructure will be routed inside the wall or ceiling. All wiring entry and exit points on the wall(s) will be properly covered with an ivory faceplate. Any wiring that is required to be routed above the ceiling will be placed in a cable tray if available. If no cable tray is available, wiring must be routed and secured in a such manner that it is not in contact with the ceiling grid, any electrical conduits, or sprinkler system piping. Wire bundles, both in the ceiling and in the A/V rack, will be secured/bundled with double sided Velcro. Zip ties will not be used.

Access to the wires and A/V racks need to be accessible as well. Any above ceiling junction boxes will have a cover plate. See 9.1.2 for specific. Integrator/Vendor certification requirements; proof of certification required.

4.2.6 DISPLAY SYSTEMS EQUIPMENT- Contractor to provide Brand Name or Equal to items with exact size and appropriate HDMI and AV ports to support AV system requirements for each display. Mounts must be appropriate for each television as required. Items to be brand name or equal to those listed below:

• 4 EA- SAMSUNG 65" Led Display

• 2 EA- SAMSUNG 95" Led Display

• 2 EA- SAMSUNG 75" Led Display

• 4 EA- LG 22" Led Monitor

• 2 EA- LG 32" Led Display

• 8 EA- CHIEF Micro-Adjust Fixed Wall Mount X-Large

• 2 EA- CHIEF Fixed Wall Mount Medium

4.2.7 VIDEO SYSTEMS EQUIPMENT- Contractor to provide Brand Name or Equal to items that are Skype/Teams compatible and allow microphone(s) and/or camera(s) utilization to create an integrated Wireless WIFI A/V system. Items to be brand name or equal to those listed below:

• 4 EA- CRESTRON-DM Lite - HDMI Over CATX Transmitter, Wall Plate o Must be White Textured

• 13 EA- CRESTRON-DM NVX 4K60 4:4:4 HDR Network AV Decoder

• 3 EA- CRESTRON-Digital Media Card Chassis For DM-NVX-C & DMCF, o Must have 8 Slots

• 4 EA- CRESTRON-High-Definition Video Scaler, VGA In, HDMI Out

• 4 EA- CRESTRON-Airmedia Presentation System 200

• 1 EA- CRESTRON-DM Xio Director Virtual Switching Appliance for 80 Endpoints

• 4 EA- CRESTRON-DM Lite - HDMI Over CATX Receiver, Surface Mount

• 10 EA- CRESTRON-DM NVX 4K60 4:4:4 HDR Network AV Encoder

• 1 EA- VADDIO-52-Port Poe+ Gbe Managed Switch

• 6 EA- MARSHALL-HD PTZ IP 3GSDI HDMI Camera – o Must be White o Must be HDMI capable

• 4 EA- MARSHALL-Wall Mount For CV-620/612 Cameras – o Must be White o Must be appropriate for mounting camera

• 4 EA- EPIPHAN VIDEO-AV.IO 4K

• 6 EA- BLACK MAGIC DESIGN-Micro Converter SDI To HDMI

4.2.8 CONTROL SYSTEMS EQUIPMENT- Contractor to provide Brand Name or Equal to items necessary to create a turn key system that will allow combining the system from 4 separate rooms to 1 main room to include “Partition Sensors” that will tell the devices when a partition is open and will then route audio and video signals to the correct device(s). Items to be brand name or equal to those listed below:

• 5 EA- CRESTRON-USB over Ethernet Extender with Routing, Host Module

• 5 EA- CRESTRON-USB over Ethernet Extender with Routing, o Must be 4-Port Device Module

• 1 EA- CRESTRON-AV SERIES 12-Pt/8 PoE+ GbE Mngd Switch

• 4 EA- CRESTRON-10.1 in. Touch Screen, o Must be Black Smooth

• 4 EA- CRESTRON-Cresnet Partition Sensor

• 1 EA- CRESTRON-21.5" HD Touch Screen Display, o Must be Black

• 1 EA- CRESTRON-Digital Graphics Engine 100

• 1 EA- VADDIO-AV SERIES 26-Pt PoE+ GbE STKBLE Mgd Sw

• 1 EA- CRESTRON-3-Series Control System

4.2.8 ADDITIONAL EQUIPMENT AND CABLING- Contractor to provide Brand Name or

Equal wiring, plates, connections, equipment, rigging, and all support means and miscellaneous equipment for complete and operational System(s). Items to be brand name or equal to those listed below:

• 4 EA- EXTRON-Cable Cubby 100 US, Black

• 4 EA- EXTRON-USB-C Powerplate MAAP, Black

• 1 EA- MIDDLE ATLANTIC-45SP, Curved Vented FR DR

• 1 EA- MIDDLE ATLANTIC-PD THIN,1-15A CIR,20 Out

• 1 EA- MIDDLE ATLANTIC-BGR 552CFM Fan Top

• 1 EA- MIDDLE ATLANTIC-9OUT,15A, Rckmnt Power Cen

• 1 EA- MIDDLE ATLANTIC-45SP 27DP BGR Side Panels

• 1 EA- MIDDLE ATLANTIC-45SP/27D Multibay Bgr Rk

• 4 EA- AVFI-Digital Podium + Rack Mount DPL-195NB o Control amp and audio video controls must be all contained within the podium o Writing, drawing, and video recording software must be available o Win98/Me/2000/XP/Vista/7/Linux/Max compatible o Must have writing input S/W option similar to Edupen o Must allow all multimedia, equipment, and teaching materials to be connected and supported o Must have an active area that is at least 16in width and 9in height

• 4 EA- AVF-10-22" LCD Monitor SM Black o Must be exact size

5. Specific Tasks.

5.1 Task 1: Check-in. Before doing any work, the Integrator/Vendor will check-in with MM section every day they are on-site.

5.1.1 Subtask 1- Assigning a person of contact. There will be a person of contact (Employee) from MM to oversee the work accomplished.

5.1.2 Subtask 2-Filling out the logbook. The Integrator/Vendor will fill out a log provided by

MM that states: the contractor’s credentials, the nature of the visit, and the timeframe of the visit.

The Integrator/Vendor will receive a PVAHCS contractor’s badge when they check-in and will return the badge when they check-out. Integrator/Vendor must fill out the logbook everyday even if his/her badge is good for multiple days (five (5) days max).

5.2 Task 2: Check-Out. Integrator/Vendor will return their PVAHCS contractor’s badge upon checking out, before they leave the site. If the contractor returns his/her badge outside of normal duty hours, the contractor is to leave it in the MM front desk. Normal duty hours are defined as

Monday-Friday, 0730-1600, excluding federal holidays.

Deliverables: Contractor’s badge

5.3 Task 3: Task 3: Description of Work. The integrator shall provide the labor, materials, and tools needed to complete tasks listed for each of the four classrooms located in

PVAHCS ACC Bldg. basement -SPA0103-8

5.3.1. Subtask 1- Deinstallation of existing equipment.

5.3.1.1 The vendor will remove all existing A/V system hardware and cabling prior to installing the new equipment and cabling.

5.3.1.2 Medical Media will store and keep the old equipment.

5.3.2 Subtask 2.1- Audio/Video Equipment

Per Classroom- as marked:

5.3.2.1 One (1) each 22” LED Touchscreen Monitor Sharp PN-C605B or similar to be put in front of each Podium. All wiring required for the touch functionality will be connected from the

Touchscreen Monitor to the PC. The inputs (audio and video) shall extend to the Crestron

DMPS3-4K-300-C.

5.3.2.2 One (1) camera per each classroom on the front wall to allow them to do video conferencing calls on Skype/Teams.

5.3.2.3 One (1) each Cisco Room Kit Pro System or equivalent with front and rear Cisco Room

Kit Pro Precision HD 1080p cameras or similar. The Cisco Room Kit Pro System output will be connected to the Crestron DMPS3-4K-300-C or equal.

5.3.2.4 One (1) each 65” TV Monitor Samsung or similar and wall mount that swivels and can pull-out from the wall.

5.3.2.5 One (1) each Dual-channel Modular Power Amplifier (100w/Ch. 70 v) or equivalent will be connected to the line out of the DMPS3-4K-300-C. The output of this amplifier will be connected to the ceiling speakers.

5.3.2.6 One (1) each Denon DN500BD Blu-Ray player with output connected to the Crestron

DMPS3-4K-300-C.

5.3.2.7 One (1) each Crestron DMPS3-4K-300-C or equivalent (inputs will be the Cisco Room

Kit Pro and Blu-Ray player). Programming by a certified Programmer will be required to fully integrate all inputs and outputs.

5.3.2.8 One (1) each TSW-760-B-S control panel and wall mount to mount on wall and connect to the Crestron DMPS3-4K-300-C or equivalent. Programming by a certified Programmer will be required to fully integrate all inputs and outputs.

5.3.2.9 One (1) each Crestron 6 Saros IC6T-W-T-EACH or equivalent ceiling speakers and wiring will be installing in a manner that best provides audio coverage for the entire space.

5.3.2.10 Two (2) PC based “Soft Codecs” (Teams/Skype or Zoom) to allow video calls within the space. Audio conferencing should also be included in the space.

Per Area- as marked:

5.3.2.11 Two (2) each Video Cameras in two of the larger spaces front wall and rear ceiling.

Video Camera rooms and locations will be marked. These Two (2) cameras would allow for proper conferencing and training.

5.3.2.12 One (1) each 32” LED Display or similar- for two of the classrooms. The video input shall be extended to the Crestron DMPS3-4K-300-C for display. TV location and classroom will be marked.

5.3.2.13 One (1) each 75” TV Monitor Samsung or similar- for two of the classrooms and wall mount that swivels and can pull-out from the wall.

5.3.2.14 One (1) each 95” TV Monitor Samsung or similar- for two of the classrooms and wall mount that swivels and can pull-out from the wall.

5.3.2.15 Two (2) each or more ceiling microphones (Clear One 910-001-014-W, or similar) and wiring will be installed in a manner that allows all audience members to participate in all

Skype/Teams meetings, presentations, town halls, etc. Each space will also include a combination of One (1) each wired podium microphone and Two (2) wireless microphones.

NOTE: if necessary separate microphone(s) for Skype will be utilized and connected directly to the PC.

5.3.3 Subtask 3- Equipment Rack/Podium( Per classroom – as marked)

5.3.3.1 One (1) each 13U pull out rack. Rack will be installed in a podium like unit. This equipment shall aesthetically complement the furniture in these rooms and must be preapproved by the Medical Media (MM) Section.

5.3.4.2 Supply One (1) each podium for each classroom similar to the DPL-195NB Digital

Podium by Real Technologies India

5.4 Subtask 4: The Integrator/Vendor shall comply with all the following:

5.4.1 Subtask 1. ANSI/EIA/TIA 568-B (Commercial Building Telecommunications Standard)

5.4.2 Subtask 2. ANSI/EIA/TIA 569-A (Commercial Building Standards for

Telecommunications Pathways and Spaces)

5.4.3 Subtask 3. ANSI/EIA/TIA 606-A (Administration Standard for the Telecommunications

Infrastructure of Commercial Buildings)

5.4.4 Subtask 4. ANSI/EIA/TIA-607 (Grounding and Bonding Requirements for

Telecommunications in commercial Buildings)

6. Performance Monitoring

6.1 A Medical Media (MM) will monitor all aspects of the Integrator’s/Vendor’s work. An initial inventory of equipment will be performed to ensure the equipment required matches the equipment received. Once on the worksite, the MM will ensure all VA safety and cleanliness requirements are met. In process inspections will also be conducted to ensure that the contract requirements are being met. Following the installation of all equipment an operational check of the systems will be performed.

7. Security Requirements

7.1 The area of work is not in a security-sensitive location.

8. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

8.1 OI&T will provide one PC/laptop with mouse and keyboard for each of the four locations to be housed in each podium location. Model number, Serial Number, or EE# will not be known until the equipment is installed by IT.

8.2 Interior Design will provide professionally installed wall cut-openings to house the T.V.

displays in each of the four sections.

9. Other Pertinent Information or Special Considerations.

9.1 Crestron equipment or equivalent must be used. This facility moving to a standardized conference room system using state of the art equipment controlled by appropriate state of the art software similar or equal to Crestron.

9.1.2 Certification requirements (proof of certification required).

9.1.2.1 Certified Programmer (minimum)

9.1.2.2 Master Programmer (preferred)

9.2 All cables will be labeled to annotate device connection. For example, the HDMI cable from the Blu-Ray player to the Crestron DMPS3-4K-300-C will have either “Blu-Ray” or “DVD” annotated on it near the output end of the cable.

9.3 Identification of Potential Conflicts of Interest (COI).

9.3.1 There is no known. conflict of interest

9.4 Packaging, Packing and Shipping Instructions.

9.4.1 Equipment required for this project will be delivered to PVAHCS receiving warehouse and then stored in Bldg. until the work begins.

9.5 Inspection and Acceptance Criteria.

9.5.1 Prior to certification a final walk through will be performed by a Medical Media/ Public

Affairs, Education, OI&T, Logistics/Interior Design, and the contractor. During this walk through all equipment will be inspected and a system operational check will be completed.

9.5.2 All programming and codes used to program the Crestron Equipment will be given to the

ET section prior to the final inspection.

9.6 Pre-Bid Walk Through

9.6.1 A pre-bid walk through shall be performed.

10. Risk Control

10.1 OSHA 29 CFR 1926 and 1910 standards will be followed.

https://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=1&p_keyvalue=Construction https://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=1&p_keyvalue=1910

11. Place of Performance.

11.1 All work will be performed in the basement of the ACC bldg. Quads/Classrooms SPA0103-

8 on the main PVAHCS campus located in Phoenix AZ.

12. Period of Performance.

12.1 Work to be started within 90 days of contract award. Award date, start date, and estimated completion date TBD.

13. Delivery Schedule.

SOW

Task

Deliverable Title Format Number

Calendar

Days After

CO Start

1 Hospital Design

A003/DI-MGMT-

80347

Standard

Distribution*

Draft - 15

Final - 30

Proof of Crestron

Certification.

Crestron Certificate 10

Programming

Code DVD or USB Device

Once

Programming is completed.

* Standard Distribution: 1 copy of the transmittal letter without the deliverable to the

Contracting Officer shall be

Emailed.

14. PRIVACY

This equipment does not connect to a VA network. Therefore, in accordance with Appendix

A, Handbook 6500.6 Checklist, block 6, the C&A requirements do not apply to this requirement, and a Security Accreditation Package is not required.

This equipment does not hold or store patient information. Therefore, in accordance with

Appendix A, Handbook 6500.6 Checklist block 7, Appendix B and C provisions apply.

Appendix B: The contractor, their personnel, and their subcontractors shall be subject to the

Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.

Appendix C:

VA will own this equipment. If vendor needs access during delivery, assembly, install or repair, the contractor shall be escorted by a VA employee to ensure there is no exposure to

VA sensitive information. If the contractor is required to be on site for more than two consecutive days, VHA Privacy Training, TMS Course VA10203, is required and available at https://www.tms.va.gov/SecureAuth35/. The contractor will provide all consumable supplies necessary for training and competency assessment of hospital staff. Proof of training will be provided to the Customer upon request.

https://www.tms.va.gov/SecureAuth35/