Attachment C - Site Visit Validation Form - RFB 758 24000000385.pdf
PDF 104 KB Posted
- Attached to
- Mowing at Boone National Guard Facility
- Solicitation number
- RFB 758 2400000385 4
- Issued by
- Elliott County, Kentucky
About this file
This is a Site Visit Validation Form for Request for Bid (RFB) 758 24000000385 issued by the Kentucky Department of Military Affairs. The form requires all bidders to conduct a mandatory site visit at 100 Minuteman Parkway, Building 162, Frankfort, Kentucky 40601 before submitting their bids. Site visits are available between 9:00 a.m. and 1:00 p.m., Monday through Friday, and must be scheduled by contacting Daniel Carriss at 502-607-1548. The completed and signed Site Visit Validation Form must be submitted with the bid response to be considered for award. Bidders are responsible for inspecting all areas of the site to assess general and local conditions that may affect contract performance costs and for verifying the actual square footage of the location. Failure to complete the site visit and obtain the required agency representative signature will result in bid disqualification.
The form explicitly prohibits sharing any pricing information with agency representatives during the site visit, and violation of this requirement renders the bid non-responsive. Bidders acknowledge by signature that they have toured all relevant site areas and that no pricing details were disclosed. The site inspection is mandatory and serves as a prerequisite for bid responsiveness; subsequently, failure to inspect the site cannot be used as grounds for any post-award claims or disputes. Both the authorized Department of Military Affairs representative and the company representative conducting the site visit must sign and date the form, with printed names required from each party.
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Text version
Site Visit Validation Form
Department of Military Affairs
BIDDERS SHALL RETURN THIS DOCUMENT WITH BID TO BE CONSIDERED FOR AWARD
Site visits can be made between 9:00 a.m. and 1:00 p.m. Monday through Friday.
Contact Daniel Carriss at 502-607-1548 to schedule a visit.
Only this page of the Solicitation shall be detached from the remainder of the Solicitation
Packet and taken to the agency representative for his/her signature. The signed Site Visit Validation Form shall then be submitted with the bidder’s response in order for his/her bid to be considered responsive. Pricing information shall not be made known in any form to agency representatives during the site visit. Failure to comply with this requirement shall render the bid non-responsive.
Bidders are required to inspect the site where services are to be performed and to satisfy themselves as to all general and local conditions that may affect the cost of performance of the contract; to the extent such information is reasonably obtainable. In no event shall a failure to inspect the site constitute grounds for a claim after award of the contract.
After touring the site, the vendor shall obtain the signature of the agency representative in the space provided at the bottom of this page and submit it with his/her bid to be considered for award. Failure to tour the site and to obtain the required signature shall result in the disqualification of the bid response. It is the bidder’s responsibility to verify the actual square footage of the location.
Site Visit (RFB 758 24000000385)
100 Minuteman Parkway
BLDG 162
Frankfort Kentucky 40601
I verify the above representative has toured all areas of the site mentioned in this bid and that no pricing information has been provided to me.
Signature of authorized Department of Military Affairs (Required) Date
Printed Name (Required)
Company Name (Required)
Signature of Company Representative Touring Site (Required) Date
Printed Name (Required)
Site Visit Validation Form
File details come from the government source that posted it. Updated .