Attachment C -REVISED- 59282 Vital Statistics Cert Binder Catalog for RFB 758 19-478-3.xlsx

XLSX spreadsheet 18 KB Posted Feb 28, 2019

Attached to: 59282 Vital Statistics Certificate Binders
Solicitation number: RFB 758 1900000478 3
Issued by: Elliott County, Kentucky

About this file

Written by GovTribe AI · Mar 11, 2026

This is a revised commodity catalog for Request for Bid (RFB) 758 1900000478-3 for vital statistics certificate binders and related binding components. The catalog details 30 distinct line items organized by commodity code 61509, encompassing metal posts of various lengths, universal nuts, blank end flaps, and canvas-covered binders in five categories: Birth, Divorce, Death, Marriage, and Delayed Birth records. Current year binders are available in one standard size (11½ x 9 inches for top/bottom flaps and 11½ x 6 inches for end flaps), with historical binders provided in three additional sizes corresponding to three distinct time periods: 1911-1953, 1954-1987, and 1988-2003. Order quantities range from 5 to 500 units per line item, with the largest volumes requested for metal posts (500 each for multiple post sizes and lengths) and canvas binders for the 1988-1992 and 1993-2003 birth records (415 units each). All binders are constructed from 8-ounce army duck canvas in light blue and feature specified hole placements for binding with metal posts and threaded flanged holes.

Contracts shall be awarded by group, and vendors must complete highlighted areas for award consideration, with omission of any bid price resulting in automatic rejection. The catalog specifies precise technical specifications for each item, including exact dimensions, hole spacing measurements, threading requirements for metal components, and lettering specifications for end flaps. Current year binders include designated lettering such as volume numbers, year designation, record series ranges, and record type identification (Birth, Divorce, Death, Marriage, Delayed Births), while historical binders and blank end flaps allow customizable lettering or remain blank as indicated. No specific pricing, response deadlines, award dates, or contract terms are identified in this commodity catalog document.

View the file

Other files

File	Type	Posted
Attachment O - Binder Example 10.jpg	JPG image	Feb 28, 2019
Attachment M - Binder Example 8.jpg	JPG image	Feb 28, 2019
Attachment G - 59282 VS Binders - Example _2 .png	PNG image	Feb 28, 2019
Attachment H - 59282 VS Binders - Example _3 .png	PNG image	Feb 28, 2019
Attachment I - 59282 VS Binders - Example _4 .png	PNG image	Feb 28, 2019
Attachment F - 59282 VS Binders - Example _1 .png	PNG image	Feb 28, 2019
Attachment K - 9282 VS Binders - Example _6 .png	PNG image	Feb 28, 2019
2019 - Attachment B - (3) Annual Affidavit and Other Affidavits 1-3-19.pdf	PDF	Feb 28, 2019
Final_RFB_758_1900000478_1_SO_FORM.PDF	PDF	Feb 28, 2019
Attachment N - Binder Example 9.jpg	JPG image	Feb 28, 2019
Final_RFB_758_1900000478_2_SO_FORM.PDF	PDF	Feb 28, 2019
ATTACHMENT A - Terms & Conditions - RFB 758 1900000478 -3.pdf	PDF	Feb 28, 2019
Final_RFB_758_1900000478_3_SO_FORM.PDF	PDF	Feb 28, 2019
Attachment J - 59282 VS Binders - Example _5 .png	PNG image	Feb 28, 2019

Show all 14

On GovTribe

Work with this file

Download the original file
Contacts named in this file
Similar government files
Ask GovTribe AI about this file

Try for free Login

Text version

The file's text, extracted by GovTribe without its formatting.

Sheet1

			RFB 758 1900000478-3
CONTRACTS SHALL BE AWARDED BY GROUP ALL. VENDORS MUCT COMPLETE HIGHLIGHTED AREA FOR AWARD CONSIDERATION. OMISSION OF A BID PRICE WILL RESULT IN REJECTION OF BID OFFER.
LINE #	COMMODITY CODE	ITEM DESCRIPTION	EXTENDED DESCRIPTION	EXTENDED DESCRIPTION (cont for Labels)	UNIT OF MEASURE	NUMBER ORDER	LIST PRICE
1	61509	Posts- 2" 3/4	3/16" solid metal, nickel-plated posts

2 3/4" long 1-1/2" threading on one end and 1/4" threading on the opposite end.

	EA	500
2	61509	Posts- 3" 1/4	3/16" solid metal, nickel-plated posts

3 1/4" long 1-1/2" threading on one end and 1/4" threading on the opposite end.

	EA	500
3	61509	Posts- 3" 1/2	3/16" solid metal, nickel-plated posts

3 1/2" long 1-1/2" threading on one end and 1/4" threading on the opposite end.

	EA	500
4	61509	Posts- 3" 3/4	3/16" solid metal, nickel-plated posts

3 3/4" long 1-1/2" threading on one end and 1/4" threading on the opposite end.

	EA	500
5	61509	Posts- 5"	3/16" solid metal, nickel-plated posts

5" long 1-1/2" threading on one end and 1/4" threading on the opposite end.

	EA	500
6	61509	3/16 "Universal" Nuts	(Universal to fit all posts)	BOX	1 BOX
7	61509	End Flap (Spines)- 9 1/4 x 5 1/2 (Blank)

9-1/4" length x 5 1/2" width.

Left side: Two round holes spaced 3-3/8" from top of flap to hole center, 3-3/8" from bottom of flap to hole center, and 3/8" from edge of flap to hole center.

Right side: Two elongated holes spaced 3-3/8" from top of flap to hole center, 3-3/8" from bottom of flap to hole center, and outside edge of slot being 1/2" from edge of flap.

LETTERING ON BINDING/END FLAPS AS FOLLOWS:

First line: ______________ Second line: ___________ Third line: ______________ Forth line: ______________ (Four solid lines- Leave Blank)

EA	250
8	61509	End Flap (Spines)- 9 1/4 x 5 1/2 (Blank)- Local Health Departments (LHD)	9-1/4" length x 5 1/2" width.

Left side: Two round holes spaced 3-3/8" from top of flap to hole center, 3-3/8" from bottom of flap to hole center, and 3/8" from edge of flap to hole center.

Right side: Two elongated holes spaced 3-3/8" from top of flap to hole center, 3-3/8" from bottom of flap to hole center, and outside edge of slot being 1/2" from edge of flap.

LETTERING ON BINDING/END FLAPS AS FOLLOWS:

First line: ______________ Second line: ___________ Third line: ______________ Forth line: ______________ (Four solid lines- Leave Blank)

EA	250
9	61509	(Current Year) "Birth" Binders (top flap, bottom flap) 11 1/2 x 9	Each binder consists of two (2) pieces: top flap, bottom flap.

CANVAS COVERED- 8oz Army Duck- Light Blue

OVERALL SIZE OF TOP FLAP: 11 ½” length x 9” width.

Binding and hole placement is along the 11- ½” side.

Solid ferrous metal bar built into binding side of top flap with two ¼” round holes.

Holes 3-3/4” from top edge and 3-3/4” from bottom edge to hole centers. Distance between holes (center to center) is 4”.

OVERALL SIZE OF BOTTOM FLAP: 11 ½” length x 9” width.

Binding and hole placement is along the 11- ½” side.

Solid ferrous metal bar built into binding side of top flap with two 3/16” threaded, flanged, round holes for fitting the ¼” threaded end of posts.

Holes 3-3/4” from top edge and 3-3/4” from bottom edge to hole centers. Distance between holes (center to center) is 4”.

	EA	150
10	61509	(Current Year) "Divorce" Binders (top flap, bottom flap) 11 1/2 x 9	Each binder consists of two (2) pieces: top flap, bottom flap.

CANVAS COVERED- 8oz Army Duck- Light Blue

OVERALL SIZE OF TOP FLAP: 11 ½” length x 9” width.

Binding and hole placement is along the 11- ½” side.

Solid ferrous metal bar built into binding side of top flap with two ¼” round holes.

Holes 3-3/4” from top edge and 3-3/4” from bottom edge to hole centers. Distance between holes (center to center) is 4”.

OVERALL SIZE OF BOTTOM FLAP: 11 ½” length x 9” width.

Binding and hole placement is along the 11- ½” side.

Solid ferrous metal bar built into binding side of top flap with two 3/16” threaded, flanged, round holes for fitting the ¼” threaded end of posts.

Holes 3-3/4” from top edge and 3-3/4” from bottom edge to hole centers. Distance between holes (center to center) is 4”.

	EA	100
11	61509	(Current Year) "Death" Binders (top flat, bottom flap) 11 1/2 x 9	Each binder consists of two (2) pieces: top flap, bottom flap.

CANVAS COVERED- 8oz Army Duck- Light Blue

OVERALL SIZE OF TOP FLAP: 11 ½” length x 9” width.

Binding and hole placement is along the 11- ½” side.

Solid ferrous metal bar built into binding side of top flap with two ¼” round holes.

Holes 3-3/4” from top edge and 3-3/4” from bottom edge to hole centers. Distance between holes (center to center) is 4”.

OVERALL SIZE OF BOTTOM FLAP: 11 ½” length x 9” width.

Binding and hole placement is along the 11- ½” side.

Solid ferrous metal bar built into binding side of top flap with two 3/16” threaded, flanged, round holes for fitting the ¼” threaded end of posts.

Holes 3-3/4” from top edge and 3-3/4” from bottom edge to hole centers. Distance between holes (center to center) is 4”.

	EA	150
12	61509	(Current Year) "Marriage" Binders (top flap, bottom flap) 11 1/2 x 9

Each binder consists of two (2) pieces: top flap, bottom flap.

CANVAS COVERED- 8oz Army Duck- Light Blue

OVERALL SIZE OF TOP FLAP: 11 ½” length x 9” width.

Binding and hole placement is along the 11- ½” side.

Solid ferrous metal bar built into binding side of top flap with two ¼” round holes.

Holes 3-3/4” from top edge and 3-3/4” from bottom edge to hole centers. Distance between holes (center to center) is 4”.

OVERALL SIZE OF BOTTOM FLAP: 11 ½” length x 9” width.

Binding and hole placement is along the 11- ½” side.

Solid ferrous metal bar built into binding side of top flap with two 3/16” threaded, flanged, round holes for fitting the ¼” threaded end of posts.

Holes 3-3/4” from top edge and 3-3/4” from bottom edge to hole centers. Distance between holes (center to center) is 4”.

	EA	100
13	61509	(Current Year) "Delayed Birth" Binders (top flap, bottom flap) 11 1/2 x 9

Each binder consists of two (2) pieces: top flap, bottom flap.

CANVAS COVERED- 8oz Army Duck- Light Blue

OVERALL SIZE OF TOP FLAP: 11 ½” length x 9” width.

Binding and hole placement is along the 11- ½” side.

Solid ferrous metal bar built into binding side of top flap with two ¼” round holes.

Holes 3-3/4” from top edge and 3-3/4” from bottom edge to hole centers. Distance between holes (center to center) is 4”.

OVERALL SIZE OF BOTTOM FLAP: 11 ½” length x 9” width.

Binding and hole placement is along the 11- ½” side.

Solid ferrous metal bar built into binding side of top flap with two 3/16” threaded, flanged, round holes for fitting the ¼” threaded end of posts.

Holes 3-3/4” from top edge and 3-3/4” from bottom edge to hole centers. Distance between holes (center to center) is 4”.

	EA	30
14	61509	(Current Year) "Birth" Binders (end flaps) 11 1/2 x 6	CANVAS COVERED- 8oz. Light Blue Army Duck- Light Blue

OVERALL SIZE OF BINDING/END FLAPS: 11 -1/2” length x 6” width.

Left side: Two round holes spaced 3-3/4” from top of flap to hole center, 3 3/4” from bottom of flap to hole center, and 3/8” from edge of flap to hole center.

Distance between holes (center to center) is 4”.

Right side: Two elongated holes spaced 3-3/4” from top of flap to hole center, 3-3/4” from bottom of flap to hole center, and outside edge of slot being ½” from edge of flap.

Distance between holes (center to center) is 4”.

LETTERING ON BINDING/END FLAPS AS FOLLOWS:

First line: Volume 1 and numbered consecutively to 110 Second line: Current Year Third line: 1 to 500 and 501-1000 etc. in 500 series Forth line: BIRTH

EA	150
15	61509	(Current Year) "Divorce" Binders (end flaps) 11 1/2 x 6	CANVAS COVERED- 8oz. Light Blue Army Duck- Light Blue

OVERALL SIZE OF BINDING/END FLAPS: 11 -1/2” length x 6” width.

Left side: Two round holes spaced 3-3/4” from top of flap to hole center, 3-3/4” from bottom of flap to hole center, and 3/8” from edge of flap to hole center.

Distance between holes (center to center) is 4”.

Right side: Two elongated holes spaced 3-3/4” from top of flap to hole center, 3-3/4” from bottom of flap to hole center, and outside edge of slot being ½” from edge of flap.

Distance between holes (center to center) is 4”.

LETTERING ON BINDING/END FLAPS AS FOLLOWS:

First line: Volume 1 and numbered consecutively to 45 Second line: Current Year Third line: 1 to 500 and 501-1000 etc. in 500 series Forth line: DIVORCE

EA	150
16	61509	(Current Year) "Death: Binders (end flaps) 11 1/2 x 6

CANVAS COVERED- 8oz. Light Blue Army Duck- Light Blue

OVERALL SIZE OF BINDING/END FLAPS: 11 -1/2” length x 6” width.

Left side: Two round holes spaced 3-3/4” from top of flap to hole center, 3-3/4” from bottom of flap to hole center, and 3/8” from edge of flap to hole center.

Distance between holes (center to center) is 4”.

Right side: Two elongated holes spaced 3-3/4” from top of flap to hole center, 3-3/4” from bottom of flap to hole center, and outside edge of slot being ½” from edge of flap.

Distance between holes (center to center) is 4”.

LETTERING ON BINDING/END FLAPS AS FOLLOWS:

First line: Volume 1 and numbered consecutively to 100 Second line: Current Year Third line: 1 to 500 and 501-1000 etc. in 500 series Forth line: DEATH

EA	150
17	61509	(Current Year) "Marriage" Binders (end flaps) 11 1/2 x 6	CANVAS COVERED- 8oz. Light Blue Army Duck- Light Blue

OVERALL SIZE OF BINDING/END FLAPS: 11 -1/2” length x 6” width.

Left side: Two round holes spaced 3-3/4” from top of flap to hole center, 3-3/4” from bottom of flap to hole center, and 3/8” from edge of flap to hole center.

Distance between holes (center to center) is 4”.

Right side: Two elongated holes spaced 3-3/4” from top of flap to hole center, 3-3/4” from bottom of flap to hole center, and outside edge of slot being ½” from edge of flap.

Distance between holes (center to center) is 4”.

LETTERING ON BINDING/END FLAPS AS FOLLOWS:

First line: Volume 1 and numbered consecutively to 70 Second line: Current Year Third line: 1 to 500 and 501-1000 etc. in 500 series Forth line: MARRIAGE

EA	150
18	61509	(Current Year) "Delayed Birth" Binders (end flaps) 11 1/2 x 6

CANVAS COVERED- 8oz. Light Blue Army Duck- Light Blue

OVERALL SIZE OF BINDING/END FLAPS: 11 -1/2” length x 6” width.

Left side: Two round holes spaced 3-3/4” from top of flap to hole center, 3-3/4” from bottom of flap to hole center, and 3/8” from edge of flap to hole center.

Distance between holes (center to center) is 4”.

Right side: Two elongated holes spaced 3-3/4” from top of flap to hole center, 3-3/4” from bottom of flap to hole center, and outside edge of slot being ½” from edge of flap.

Distance between holes (center to center) is 4”.

LETTERING ON BINDING/END FLAPS AS FOLLOWS:

First line: Volume 1 and numbered consecutively to 5 Second line: Current Year Third line: (Leave Blank) Forth line: DELAYED BIRTHS

EA	30
19	61509	Posts- 4"	3/16" solid metal, nickel-plated posts

4" long 1-1/2" threading on one end and 1/4" threading on the opposite end.

	EA	500
20	61509	Posts- 4" 1/4	20. 4 1/4" POSTS

3/16" solid metal, nickel-plated posts 4 1/4" long 1-1/2" threading on one end and 1/4" threading on the opposite end.

	EA	500
21	61509	Posts- 4" 1/2	21. 4 1/2" POSTS

3/16" solid metal, nickel-plated posts 4 1/2" long 1-1/2" threading on one end and 1/4" threading on the opposite end.

	EA	500
22	61509	1911-1953 "Birth" Binders (top flap, bottom flap) 7 x 8 1/2	Each binder consists of two (2) pieces: top flap, bottom flap.

CANVAS COVERED- 8oz Army Duck- Light Blue

OVERALL SIZE OF TOP FLAP: 7” length x 8 1/2” width.

Binding and hole placement is along the 7” side.

Solid ferrous metal bar built into binding side of top flap with two ¼” round holes.

Holes 2 1/8” from top edge and 2 1/8” from bottom edge to hole centers. Distance between holes (center to center) is 2 3/4”.

OVERALL SIZE OF BOTTOM FLAP: 7” length x 8 1/2” width.

Binding and hole placement is along the 7” side.

Solid ferrous metal bar built into binding side of top flap with two 3/16” threaded, flanged, round holes for fitting the ¼” threaded end of posts. Holes 2 1/8” from top edge and 2 1/8” from bottom edge to hole centers. Distance between holes (center to center) is 2 3/4”.

	EA	100
23	61509	1911-1953 "Birth" Binders (end flap) 7 x 6	CANVAS COVERED- 8oz. Light Blue Army Duck- Light Blue

OVERALL SIZE OF BINDING/END FLAPS: 7” length x 6” width.

Left side: Two round holes spaced 2 1/8” from top of flap to hole center, 2 1/8” from bottom of flap to hole center, and 3/8” from edge of flap to hole center.

Distance between holes (center to center) is 2 3/4”.

Right side: Two elongated holes spaced 2 1/8” from top of flap to hole center, 2 1/8” from bottom of flap to hole center, and outside edge of slot being ½” from edge of flap.

Distance between holes (center to center) is 2 3/4”.

LETTERING ON BINDING/END FLAPS AS FOLLOWS:

First line: ______________ Second line: ___________ Third line: ______________ Forth line: ______________ (Four solid lines- Leave Blank)

EA	100
24	61509	1954-1987 "Birth Binders (top flap, bottom flap) 7 1/2 x 9 1/2	Each binder consists of two (2) pieces: top flap, bottom flap.

CANVAS COVERED- 8oz Army Duck- Light Blue

OVERALL SIZE OF TOP FLAP: 7 1/2” length x 9 1/2” width.

Binding and hole placement is along the 7 1/2” side.

Solid ferrous metal bar built into binding side of top flap with two ¼” round holes.

Holes 2 1/2” from top edge and 2 1/4” from bottom edge to hole centers. Distance between holes (center to center) is 2 3/4”.

OVERALL SIZE OF BOTTOM FLAP: 7 1/2” length x 9 1/2” width.

Binding and hole placement is along the 7 1/2” side.

Solid ferrous metal bar built into binding side of top flap with two 3/16” threaded, flanged, round holes for fitting the ¼” threaded end of posts. Holes 2 1/2” from top edge and 2 1/4” from bottom edge to hole centers. Distance between holes (center to center) is 2 3/4”.

	EA	100
25	61509	1954-1987 "Birth Binders (end flap) 7 1/2 x 6	CANVAS COVERED- 8oz. Light Blue Army Duck- Light Blue

OVERALL SIZE OF BINDING/END FLAPS: 7 1/2” length x 6” width.

Left side: Two round holes spaced 2 1/2” from top of flap to hole center, 2 1/4” from bottom of flap to hole center, and 3/8” from edge of flap to hole center.

Distance between holes (center to center) is 2 3/4”.

Right side: Two elongated holes spaced 2 1/2” from top of flap to hole center, 2 1/4” from bottom of flap to hole center, and outside edge of slot being ½” from edge of flap.

Distance between holes (center to center) is 2 3/4”.

LETTERING ON BINDING/END FLAPS AS FOLLOWS:

First line: _____________ Second line: ___________ Third line: ______________ Forth line: ______________ (Four solid lines- Leave Blank)

EA	100
26	61509	1988-1992 "Birth Binders (top flap, bottom flap) 9 1/2 x 9	Each binder consists of two (2) pieces: top flap, bottom flap.

CANVAS COVERED- 8oz Army Duck- Light Blue

OVERALL SIZE OF TOP FLAP: 9 1/2” length x 9” width.

Binding and hole placement is along the 9 1/2” side.

Solid ferrous metal bar built into binding side of top flap with two ¼” round holes.

Holes 3 1/2” from top edge and 3 1/2” from bottom edge to hole centers. Distance between holes (center to center) is 2 1/2”.

OVERALL SIZE OF BOTTOM FLAP: 9 1/2” length x 9” width.

Binding and hole placement is along the 9 1/2” side.

Solid ferrous metal bar built into binding side of top flap with two 3/16” threaded, flanged, round holes for fitting the ¼” threaded end of posts. Holes 3 1/2” from top edge and 3 1/2” from bottom edge to hole centers. Distance between holes (center to center) is 2 1/2”.

	EA	415
27	61509	1988-1992 "Birth Binders (end flap) 9 1/2 x 6	CANVAS COVERED- 8oz. Light Blue Army Duck- Light Blue

OVERALL SIZE OF BINDING/END FLAPS: 9 1/2” length x 6” width.

Left side: Two round holes spaced 3 1/2” from top of flap to hole center, 3 1/2” from bottom of flap to hole center, and 3/8” from edge of flap to hole center.

Distance between holes (center to center) is 2 1/2”.

Right side: Two elongated holes spaced 3 1/2” from top of flap to hole center, 3 1/2” from bottom of flap to hole center, and outside edge of slot being ½” from edge of flap.

Distance between holes (center to center) is 2 1/2”.

LETTERING ON BINDING/END FLAPS AS FOLLOWS:

First line: _____________ Second line: ___________ Third line: ______________ Forth line: ______________ (Four solid lines- Leave Blank)

EA	415
28	61509	1993-2003 "Birth" Binders (top flap, bottom flap) 10 x 9	Each binder consists of two (2) pieces: top flap, bottom flap.

CANVAS COVERED- 8oz Army Duck- Light Blue

OVERALL SIZE OF TOP FLAP: 10” length x 9” width.

Binding and hole placement is along the 10” side.

Solid ferrous metal bar built into binding side of top flap with two ¼” round holes.

Holes 3 3/4” from top edge and 3 3/4” from bottom edge to hole centers. Distance between holes (center to center) is 2 1/2”.

OVERALL SIZE OF BOTTOM FLAP: 10” length x 9” width.

Binding and hole placement is along the 10” side.

Solid ferrous metal bar built into binding side of top flap with two 3/16” threaded, flanged, round holes for fitting the ¼” threaded end of posts. Holes 3 3/4” from top edge and 3 3/4” from bottom edge to hole centers. Distance between holes (center to center) is 2 1/2”.

	EA	415
29	61509	1993-2003 "Birth" Binders (end flaps) 10 x 6	CANVAS COVERED- 8oz. Light Blue Army Duck- Light Blue

OVERALL SIZE OF BINDING/END FLAPS: 10” length x 6” width.

Left side: Two round holes spaced 3 3/4” from top of flap to hole center, 3 3/4” from bottom of flap to hole center, and 3/8” from edge of flap to hole center.

Distance between holes (center to center) is 2 1/2”.

Right side: Two elongated holes spaced 3 3/4” from top of flap to hole center, 3 3/4” from bottom of flap to hole center, and outside edge of slot being ½” from edge of flap.

Distance between holes (center to center) is 2 1/2”.

LETTERING ON BINDING/END FLAPS AS FOLLOWS:

First line: ______________ Second line: ___________ Third line: ______________ Forth line: ______________ (Four solid lines- Leave Blank)

EA	415
30	61509	1988-2003 "Birth" Binders (end flaps "spines) 9 1/4 x 7	CANVASS COVERED-8oz. Light Blue Army Duck

OVERALL SIZE OF BINDING/END FLAP: 9 1/4" length x 7" width.

Left side: Two round holes spaced 3 1/4" from top of flap to hole center, 3 1/4" from bottom of flap to hole center, and 3/8" from edge of flap to hole center.

Distance between holes (center to center) is 2 1/2".

Right side: Two elongated holes spaced 3 1/4" from top of flap to hole center, 3 1/4" from bottom of flap to hole center, and outside edge of slot being 1/2" from edge of flap.

Distance between holes (center to center) is 2 1/2".

Sheet2

Sheet3

File details come from the government source that posted it. Updated Mar 11, 2026.