ATTACHMENT C - RENOVATE 4 NW PATIENT UNIT SOW- 605-20-207.docx

Statement of Work Renovate 4 NW Inpatient Unit Project 605-20-207 Construction Services Loma Linda California VA Health Care System (605)

B.1 INTRODUCTION:

This requirement is for Medical Construction and Renovation Services for Project 605-20-207 “Renovate 4 NW Inpatient Unit” at Loma Linda VA Medical Center, Loma Linda, CA 92357 in accordance with items specified herein. The contractor shall utilize the construction documents and specifications as prepared by SPUR Design to provide all labor, materials, tools, equipment, and services to renovate the 4NW inpatient unit that services approximately 14,300 SF on the 4th floor of the Jerry L. Pettis Memorial Veterans Medical Center, Loma Linda, California. This requirement is classified under construction as it calls for the alteration of real property.

B.2 BACKGROUND / DESCRIPTION OF WORK:

A. The Scope of Work provided in the project contract requires the renovation of approximately 14,300 Gross Square Feet (GSF) full renovation, as described in the contract drawings and specifications, for the 4 NW in-patient ward at the Jerry L. Pettis Memorial Veterans Hospital, Loma Linda, California.

B.3 CONSTRUCTION DOCUMENT:

Contractor shall furnish all labor, equipment, certification, supervision, and materials necessary to perform all operations in connection with this order. This requirement is classified under construction as it calls for the alteration of real property. Contractor shall perform work in strict accordance with the General Specifications, Statement of Work, Design Documents, Schedule, and all other supporting documents for this contract to include, but not limited to, the following attachments:

1. Refer to Solicitation for attachments.

B.4 SPECIFICATIONS:

A. The VA Master Construction Specifications contain work procedures and material requirements designed to meet regulatory compliance requirements. Whenever possible, the Master Construction Specifications shall be used as the basis for construction.

1. Refer to Solicitation for specification attachments.

B. A complete list of these specifications can be viewed at the following website: http://www.cfm.va.gov. Specifications which address EOSH requirements include, but are not limited to:

1. Refer to Solicitation for specification attachments.

C. In the case of any differences, the specifications will govern over the drawings. Any discrepancies should be brought to the immediate attention of the Contracting Officer and COR for clarification. Any errors or omissions in the contract drawings or specifications must be provided promptly by the Contractor to the COR, but in no case later than the start of related work.

B.5 SPECIFIC REQUIREMENTS:

A. This project was designed through government contract. The contractor shall provide construction services in accordance with the attached specifications and construction documents as prepared by SPUR Design. Contract number 36C25819D0053 order 36C25820N0175.

B. This requirement will include, but will not be limited to preparation and/or performance for, submittals, change orders, field investigations, site visits, meetings and providing construction meeting minutes to the VA COR, staff interviews, phasing/scheduling, utility shut downs, infection control measures, and other related information and services.

C. The renovated area will house 17 single-occupancy bed in-patient rooms in the main hospital. 11 standard rooms, 4 A.I.I. rooms - each sharing one anteroom, and 2 bariatric rooms; 17 beds in total.

D. LEED standards are to also be used as a guideline for project planning and construction.

E. Each room includes a lift which transfers the patient into their respective bathroom. The standard facility lift system is Guldmann Lifts.

F. Controls are to be compatible with the hospital Building Management System, which is Andover Continuum/Schneider Electric, and connected to Graphics Control System in the hospital’s plant.

G. Card readers are to be installed at the following locations: equipment storage, HAC, clean linen (both sides), clean utility (both sides), medication room, storage room 4B-122, and corridors, and any other locations shown on the contract drawings. Wave plate automatic door operators to be installed at the soiled utility room. Card reader system is tied into the facility’s Lenel security system and Security Solutions is the only vendor authorized to work on this system, due to facility maintenance contract.

H. Security cameras are to be installed per contract drawings. The camera security system is tied into the facility’s Lenel security system and Security Solutions is the only vendor authorized to work on this system, due to facility maintenance contract.

I. A pre-construction risk assessment must be held with the local facility’s infection prevention department to review the required ICRA procedures as they relate to this renovation project.

J. Include following bid-deducts:

a. All replaced storefront system on the North side and South side are currently designed to be blast resistant. The deduct alternate would be to have the glazing on the South side (facing interior courtyard) to not be blast resistant.

b. Currently there are two patient lifts in the corridors (one on the North corridor and one the South corridor). The deduct alternate would be to remove the patient lift in the North Corridor.

c. Keep existing AH-31.

i. Add a VFD to the fan to allow the unit to turn down to the required airflow.

d. Keep existing exhaust fan E-6.

i. Add a VFD to the fan to allow the unit to turn down to the required airflow.

e. Keep existing horizontal storm drain piping.

f. Replace doors with sidelight type with flush type.

K. Due to COVID-19, all contractors shall comply with VHA Face Covering Policy unless otherwise directed by Contracting or COR. Controls are also subject to change during this period of performance based off CDC, Federal and Local regulations.

1. All workers shall be required to follow CDC guidance and social distancing guidelines with regard to COVID-19 prevention

2. Workers are required to wear masks at all times at their own expense while on campus.

3. Masks with exhalation valves are NOT permitted unless requested or approved by the COR or his/her designee.

4. The recently updated CDC IP&C Recommendations for COVID-19 (June 19, 2020) support not using respirators with exhalation valves. This is also subject to change.

https://www.cdc.gov/coronavirus/2019-ncov/hcp/infection-controlrecommendations.html

5. Respirators with an exhalation valve are not recommended for source control as they allow unfiltered exhaled breath to escape.

6. Respirators with exhalation valves are not recommended for source control and should not be used during surgical procedures as unfiltered exhaled breath would compromise the sterile field.

B.6 CONFORMANCE STANDARDS:

All design and construction accomplished pursuant to this contract shall comply with the latest edition of the following documents unless the contractor is directed otherwise by the Contracting Officer. Any exceptions shall be approved in writing by the Contracting Officer prior to construction startup.

1. VA Master Construction Specifications – VA Technical Information Library link: https://www.cfm.va.gov/til/spec.asp#01

2. VA Construction Standards

3. VA Seismic Design Handbook

4. VA Space Planning Criteria

5. VA Design Manuals

6. VA CADD Standards

7. NFPA 101, Life Safety Code

8. NFPA 70, National Electric Code

9. NFPA 99, Health Care Facilities

10. NFPA 12, Installation of Sprinkler Systems

11. Accessibility Standards (ADAAG, ABAAS, Barrier Free Design Guide)

12. AIA Guidelines for Construction and Equipment of Hospital and Medical Facilities

13. International Building Codes

14. State and Local codes and guidelines (as applicable)

B.7 HOURS OF COVERAGE:

A. Normal hours of operation are Monday through Friday from 7:30 am to 4:00 pm PST time. All work is expected to be performed generally outside of normal hours of coverage unless requested or approved by the COR or his/her designee.

B. Before commencement of work, the Contractor shall confer with the VHA COR and Contracting Office to agree on a sequence of procedures; means of access to premises and building. All work performed, to include delivery of materials and equipment, shall be made with minimal interference to Government operations and personnel.

C. Federal Holidays observed by Veterans Health Administration are:

1. Federal Holidays are as follows:

For actual dates observed, see the following link:

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

B.8 IDENTIFICATION, PARKING, NO SMOKING, & VA REGULATIONS:

The Contractor's FSEs shall wear visible badge identification issued by VALLHS Police Section at all times while on the premises of VALLHS. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section and the COR. VALLHS shall not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is strictly prohibited anywhere on the Veterans Affairs Health Care Facilities, to include main facility, and any other buildings at or on the premises. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

B.9 INFORMATION SECURITY:

In accordance with Appendix A, Handbook 6500.6 Checklist blocks 7, the C&A requirements do not apply to this requirement, and Security Accreditation Package is not required. The nature of this requirement is technical; however, there is no information to be protected.

B.10 POINTS OF CONTACT AND PHYSICAL LOCATION:

Access to worksite shall be coordinated through: COR

COR will be appointed at time of award via COR Delegation Memo.

B.11 PERIOD OF PERFORMANCE:

Commencement of work shall begin within 10 days of receipt of written Notice to Proceed (NTP) and should last no longer than a duration of 180 calendar days after date NTP is issued.

Take note this is to be performed under a condensed performance period due to the nature of the renovation location being an inpatient unit. The facility will be losing inpatient hospital beds while the unit is under construction. All potential offerors shall take this condensed timeline into consideration prior to accepting the terms of this RFP and submitting a proposal.

B.12 SUBMITTALS:

A. Contractor shall submit all required material/shop drawing submittals to the Contracting Officer within 10 calendar days of award, or as agreed to by the Contracting Officer for approval. No materials shall be installed prior to approval via submittal exchange or other electronic transfer method approved by the COR.

B. All material submittals and shop drawings shall have the Project Title, Project Number, and Contract number clearly indicated.

C. Material submittals and shop drawings shall be checked and signed by the Contractor’s Quality Control Manager prior to submission to the Government.

D. Submittals shall be legible and shall include all technical data needed to verify that the item meets requirements of listed specifications, and applicable codes.

E. Contractors shall utilize Material Approval Submittal (or similar template) for use as cover sheet when submitting to Government for approval. Forms shall be provided to contractor at post-award, pre-construction conference.

B.13 COMMENCEMENT, COMPLETION, AND PAYMENT FOR WORK:

A. The Contractor shall be required to commence work required at the time specified on the Notice to Proceed (NTP), execute the work, and complete the entire work not later than the completion time specified on the NTP. The time stated for completion shall include final cleanup of the premises. At the government’s option, it may choose to specify a two-stage performance period. For example, separating material lead-time from construction days can considerably decrease the length of time occupied buildings are inconvenienced by construction.

B. Before commencement of work, the Contractor shall confer with the VA COR and Contracting Office to agree on a sequence of procedures; means of access to premises and building; space for storage of materials and equipment; delivery of materials and use of approaches; use of corridors, stairways, elevators, and similar means of communications; location of partitions, eating spaces, and restrooms for the Contractor employees; and the like. Delivery of materials and equipment shall be made with minimal interference to Government operations and personnel.

C. The Contractor may be paid monthly upon submission of proper invoices for work completed. If the performance period exceeds 30 days and a progress schedule (approved by the Government) has been submitted, partial payment(s) may be authorized, as approved by the COR and CO. Final payment shall be withheld until all discrepancies are corrected and as-built drawings are approved by the Government.

D. The contractor shall coordinate weekly progress meetings with the COR and/or Contracting Officer to discuss at a minimum; total project schedule, progression of work, projected progress versus actual progress, action items due from the contractor, submittals, invoicing, payroll submission and associated 1413’s, change order requests, RFI’s, safety action items due from the government, and any other significant issues that require attention. The contractor also shall document the meeting minutes and forward a signed copy to the COR for concurrence of the documentation. Copies of all minutes shall be forwarded to the Contracting Officer and COR. In the event of any discrepancies, the Contracting Officer or COR shall be notified immediately for clarification. Contractor shall use the Meeting Minutes form (or similar template) provided for use at the post-award, pre-construction conference.

B.14 ESTIMATED COST RANGE

Magnitude estimated price ranges are in accordance with (IAW) VAAR 836.204 Disclosure of Magnitude for the VA project: Between $5,000,000 and $10,000,000.

B.15 MODIFICATIONS:

Modifications for this project shall be submitted to the assigned COR who shall then submit a formal request to the Contracting Officer (CO). Work, time, cost or scope changes are not allowed to commence prior to Contracting Officer’s signed and/or written approval via fully executed Standard Form (SF) 30 modification.

B.16 ACRONYMS:

A. ABAAS - Architectural Barriers Act Accessibility Standard B. ADAAG - Americans with Disabilities Act Accessibility Guidelines.

C. AIA - American Institute of Architects' AIA D. CAC - Certified Asbestos Consultant E. CADD - Computer Aided Design and Drawing F. CO - Contracting Officer. The Federal employee who is warranted by the Government to enter into contracts on behalf of the Government and is the only person authorized to make changes to those contracts G. COR - Contracting Officer's Representative. Individual designated by the CO to place orders, furnish technical guidance, advice, certify invoices, and provide general supervision of the work performed under the executed contract H. EOSH - Environmental and Occupational Safety and Health I. EPA - Environmental Protection Agency J. FSE - Field Service Engineer K. HIPAA - Health Insurance Portability and Accountability Act of 1996 L. ICRA - Infection Control Risk Assessment M. IPRM - Information Protection Risk Management N. ILSM - Interim Life Safety Measures O. ISO - International Standards Organization P. LBVAHCS - Long Beach VA Health Care System Q. MOU - Memorandum of Understanding R. NFPA - National Fire Protection Association S. NTP - Notice to Proceed T. OEM - Original Equipment Manufacturer U. OSHA - Occupational Safety and Health Administration V. SF - Standard Form W. SME - Subject Matter Expert X. SOW – Statement of Work Y. TIL – Technical Information Library Z. TWA - Time-Weighted Average AA. VA – Veteran Affairs AB. VAHCS – Veteran Affairs Health Care System AC. VHA - Veterans Health Administration

B.17 VHA SUPPLEMENTAL CONTRACT REQUIREMENTS FOR ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL CONTRACTORS

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

(END OF SOW)

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